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Minutes

Ordinary Council Meeting

1 February 2010, 6.40pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 1 February 2010

 

Minutes

 

 

 

 

PRESENT: Councillor W. Gaffney (Chair), Councillor S. Bennison, Councillor S. Forrest, Councillor I. Longbottom, Councillor K. Mcilroy, Councillor A. Smith and Councillor R. Tudge.

 

ALSO PRESENT: General Manager,  Executive Manager - Corporate Services, Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, and Office Manager – Corporate Services.

 

ABSENT: Councillor D. Brooks-Horn and Councillor P. Palmer.

 

CONFIDENTIAL ITEMS

 

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

Human Services Division Report No. 1

SUBJECT: Possums Corner Council Assistance

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and financial assistance is used by some organisations for the employment of staff and therefore disclosure of the funding arrangements is not in the public interest.

 

 

Corporate Services Division Report No. 4

SUBJECT: Request to Purchase Bushland at rear of 34 Ronald Avenue

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and  the report includes details of the commercial value Council has placed on the property and disclosure would impact on the possible purchase process.

 

 

No members of the public made representations.


 

PROCEDURAL MOTION

1

RESOLVED on the motion of Councillors Bennison and Smith that:

1.       Council resolve into Closed Committee to consider business identified, together with any late reports tabled at the meeting.

2.       Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.

3.       The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Council moved into Closed Committee at 6:42 pm.

 

Closed Committee commenced.

 

CONFIDENTIAL ITEMS

Human Services Division Report No. 1

SUBJECT: Possums Corner Council Assistance

 

 

RECOMMENDATION OF COUNCIL IN CLOSED COMMITTEE

1.   Council defer requesting lease payments from Possums Corner for the period 2010/2011 until 2011/2012.

2.   Council provide emergency financial assistance to Possums Corner.

3.   Councillors Scott Bennison and Keith Mcilroy be appointed to represent Council’s interest on the Committee.

4.   The General Manager appoint appropriate staff members to the Committee.

5.   Possums Corner Management Committee be requested to provide monthly operational reports to Council as requested.

6.   Council receive further Reports on the viability of Possums Corner.

 

 


 

Corporate Services Division Report No. 4

SUBJECT: Request to Purchase Bushland at rear of 34 Ronald Avenue

 

RECOMMENDATION OF COUNCIL IN CLOSED COMMITTEE

1.       Council purchase the site at the rear of 34 Ronald Avenue in the 2009/10 financial year.

2.       The land on acquisition be classified as Community Land under the Local Government Act.

3.       Delegated authority be granted to the Mayor and General Manager to affix the Common Seal of Council to the sale contract documents.

4.       Delegated authority be granted to the General Manager to finalise the boundary adjustment.

 

Procedural Motion

2

RESOLVED on the motion of Councillors Tudge and Smith that Council move out of Closed Committee and into Open Council.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0)

 

The meeting moved into Open Council at 7pm.

 

DECLARATIONS OF INTEREST: Nil

 

APOLOGIES                                                     

Apologies be received on behalf of Councillors Brooks-Horn and Palmer.

3

RESOLVED on the motion of Councillors Tudge and Smith that the apology be accepted and leave of absence be granted.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).


 


 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by the General Manager, Peter Brown.

 

ACKNOWLEDGEMENT OF COUNTRY

 

The Mayor gave an acknowledgement of Country.

 


CONFIDENTIAL ITEMS

The following recommendations in Closed Committee were read to the meeting by the General Manager, prior to being adopted:

 

Human Services Division Report No. 1

SUBJECT: Possums Corner Council Assistance

4

RESOLVED on the motion of Councillors Tudge and Smith that:-

1.   Council defer requesting lease payments from Possums Corner for the period 2010/2011 until 2011/2012.

2.   Council provide emergency financial assistance to Possums Corner.

3.   Councillors Scott Bennison and Keith Mcilroy be appointed to represent Council’s interest on the Committee.

4.   The General Manager appoint appropriate staff members to the Committee.

5.   Possums Corner Management Committee be requested to provide monthly operational reports to Council as requested.

6.   Council receive further Reports on the viability of Possums Corner.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

 

Corporate Services Division Report No. 4

SUBJECT: Request to Purchase Bushland at rear of 34 Ronald Avenue

5

RESOLVED on the motion of Councillors Gaffney and Bennison that:-

1.       Council purchase the site at the rear of 34 Ronald Avenue in the 2009/10 financial year.

2.       The land on acquisition be classified as Community Land under the Local Government Act.

3.       Delegated authority be granted to the Mayor and General Manager to affix the Common Seal of Council to the sale contract documents.

4.       Delegated authority be granted to the General Manager to finalise the boundary adjustment.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 


 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 7 DECEMBER 2009

6

RESOLVED on the motion of Smith and Bennison that the minutes of the Ordinary Council meeting held on the 21 December 2009 be received.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

7

RESOLVED on the motion of Smith and Tudge that the minutes of the Ordinary Council meeting held on the 21 December 2009 be confirmed.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

Order Of The Day No. 1

SUBJECT: Citizenship Ceremony - 10 February 2010

8

RESOLVED on the motion of Councillors Tudge and Smith that Councillor Mcilroy be nominated to attend the Citizenship Ceremony of 10 February 2010 and speak to the new citizens about local government.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 1

SUBJECT: Councillors Records Management Policy

9

RESOLVED on the motion of Councillors Smith and Tudge that the Draft Councillors Records Management policy dated February 2010 be adopted and included in Council’s Policy Manual.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Corporate Services Division Report No. 5

SUBJECT: Delegation of Authority During the Christmas Recess

10

RESOLVED on the motion of Councillors Smith and Tudge that Council receive and note the report.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 2

SUBJECT: Draft Nature Strip Mowing Policy

11

RESOLVED on the motion of Councillors Smith and Tudge that Council:

1.   Endorse the Draft Nature Strip Mowing Policy dated January 2010 for the purposes of public exhibition.

2.   Place the Draft Policy on public exhibition for 6 weeks and community consultation take place in accordance with the consultation strategy outlined in this report.

3.   Receive a further report following the exhibition period to consider the results of the community consultation.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 1

SUBJECT: New Prohibitions against Political Donations by Property Developers - The Election Funding and Disclosures Amendment (Property Developers Prohibition) Bill 2009

12

RESOLVED on the motion of Councillors Smith and Forrest that:-

1.   The report be received and noted; and

2.   Council’s website relating to “Disclosure of Political Donations and Gifts” be updated to include reference to the Election Funding and Disclosures Amendment (Property Developers Prohibition) Bill 2009.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Report No. 2

SUBJECT: Delegated Authority Report - December 2009

13

RESOLVED on the motion of Councillors Smith and Mcilroy that the report be received and noted the property is 22A Kingslangley Greenwich not Riverview.

 

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 


 

Human Services Division Reports

 

Human Services Division Report No. 2

SUBJECT: Carisbrook House Report

14

RESOLVED on the motion of Councillors Forrest and Mcilroy that Council approve the amendment to the opening hours of Carisbrook House Museum to be open to the public Saturdays and Sundays (excluding Christmas Day, Good Friday and Anzac Day) from 11am to 4pm. Group bookings will still be accepted for weekdays.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Human Services Division Report No. 3

SUBJECT: Library Fit-Out Progress Report - No. 3

15

RESOLVED on the motion of Councillors Longbottom and Smith that:-

1.   Council receive and note this report.

2.   A further report be presented to Council at the next Council meeting.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

Procedural Motion

16

RESOLVED on the motion of Councillors Tudge and Smith that the Services and Resources Committee agenda items be considered at the Council Meeting.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF Services and Resources - 7 DECEMBER 2009

17

RESOLVED on the motion of Councillors Smith and Tudge that the minutes of the Services and Resources held on the 7 December 2009 be received and confirmed.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

 

General Managers Report No. 1

SUBJECT: Monthly Review for November/December 2009

18

RESOLVED on the motion of Councillors Bennison and Smith that the information be received and noted.

 

For the Motion were Councillors Bennison, Forrest, Mcilroy, Tudge, Smith, Longbottom and Gaffney (Total 7).

Against the Motion was Nil (Total 0).

  

 

CLOSE

 

The meeting closed at 7.23pm.

 

Confirmed at the Ordinary Council Meeting of 15 February 2010, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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