Ordinary Council 2 November 2009

Minutes

PRESENT: Councillor Councillor W. Gaffney (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S.Forrest, I. Longbottom, Councillor K. McIlroy, Councillor P.Palmer, Councillor A. Smith and Councillor R. Tudge.

ALSO PRESENT: General Manager, Executive Manager - Corporate Services, Executive Manager - Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Director Major Projects and Governance Officer.

DECLARATIONS OF INTEREST: Nil

OPENING OF MEETING WITH PRAYER

The meeting was opened with a prayer by Father Martin Maunsell, St Michael’s Lane Cove.

SUSPENSION OF STANDING ORDERS

322

RESOLVED on the motion of Councillors Palmer and Bennison that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

The Mayor declared the motion carried unanimously.

Resumption OF STANDING ORDERS

323

RESOLVED on the motion of Councillors Mcilroy and Tudge that Standing Orders be resumed.

The Mayor declared the motion carried unanimously.

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 19 OCTOBER 2009

324

RESOLVED on the motion of Councillors Smith and Tudge that the minutes of the Ordinary Council meeting held on the 19 October 2009 be received.

The Mayor declared the motion carried unanimously.

325

RESOLVED on the motion of Councillors Smith and Mcilroy that the minutes of the Ordinary Council meeting held on the 19 October 2009 be confirmed.

The Mayor declared the motion carried unanimously.

Notices of Motion

Notice of Motion No. 11
SUBJECT: Local Government Superannuation
326	RESOLVED on the motion of Councillors Bennison and Smith that:- 1. Council raise with Australian Prudential Regulatory Authority, the Australian Securities Investment Corporation and the Superannuation Complaints Tribunal the issue of the appropriateness of investment advice given to the Local Government Superannuation Scheme and its members by the LGFS and LGSS having regard to the scheme’s risk profile. Councillor Bennison be authorised to assist the General Manager in raising the matter with Australian Prudential Regulatory Authority and the Australian Securities Investment Corporation, and the Superannuation Complaints Tribunal. all advice from Australian Prudential Regulatory Authority, the Australian Securities Investment Corporation, and the Superannuation Complaints Tribunal be submitted to Council upon receipt.
	The Mayor declared the motion carried unanimously.

General Managers Reports

General Managers Report No. 27
SUBJECT: Lane Cove Market Square Status Report
327	RESOLVED on the motion of Councillors Longbottom and Smith that Council receive and note this Lane Cove Market Square Status Report.
	The Mayor declared the motion carried unanimously.

MATTER ARISING

328

RESOLVED on the motion of Councillors Palmer and Mcilroy that:-

That a status report on Lane Cove Market Square be provided to each Council Meeting rather than monthly.

The report include updates on all outstanding matters and any other matters which have been concluded by agreement with Woolworths.

The report to include similar matters related to the Library and its fit-out.

The Mayor declared the motion carried unanimously.

General Managers Report No. 30
SUBJECT: Delegations with respect to the Lane Cove Market Square
	RESOLVED on the motion of Councillors Longbottom and Mcilroy that :- 1. The General Manager be delegated authority to act on behalf of Council in approving the Stratum Plan, Building Management Statement, S88B instrument and related documents prior to registration; and Council authorise the Mayor and General Manager to execute and affix the seal of Council to the leases, Stratum Plan, building management statement, S88B instrument and related documents as necessary to be registered in relation to the stratum subdivision of the Lane Cove Market Square and leases with Woolworths as contemplated in the varied development deed. A meeting of available Councillors be convened by the General Manager to inform Councillors, by 10^th November, 2009, as to the content of the Stratum Plan, Building Management Statement, S88B instrument and related documents.
	For the Motion were Councillors Bennison, Brooks-Horn, Mcilroy, Palmer, Smith, Longbottom and Gaffney (Total 7). Against the Motion were Councillors Forrest and Tudge (Total 2).

Open Space and Urban Services Division Reports

Open Space and Urban Services Division Report No. 53
SUBJECT: River Road and Northwood Road Proposed Intersection Improvements
329	RESOLVED on the motion of Councillors Palmer and Brooks-Horn that:- 1. Council forward the Gennaoui Consulting Pty Ltd report on the assessment of the intersection of Northwood Road and River Road to the Road and Traffic Authority of NSW, advising Council’s strong support for the installation of traffic signals at the intersection of River Road and Northwood Road. 2. The Road and Traffic Authority of NSW be requested to consider providing funding of the proposed traffic signals at the intersection of River Road and Northwood Road as a matter of priority, based on the sound traffic analysis in the Gennaoui Consulting Pty Ltd report.
	The Mayor declared the motion carried unanimously.

Environmental Services Division Reports

Environmental Services Division Report No. 44
SUBJECT: Expansion of Lane Cove Citizenship Awards
330	RESOLVED on the motion of Councillors Longbottom and Mcilroy that:- Council expand its annual Citizenship Awards program to include a Sustainable Citizen; Sustainable Business; Sustainable Community Organisation; Sustainable School and Sustainable Council category. Council request the Awards Committee to consider an alternative form of recognition to a plaque for these categories.
	The Mayor declared the motion carried unanimously.

Human Services Division Reports

Human Services Division Report No. 18
SUBJECT: Lane Cove Public Art Policy and Implementation Plan
331	RESOLVED on the motion of Councillors Longbottom and Smith that:- 1. Council adopt the draft “Lane Cove Public Art Policy and Implementation Plan” – dated 19 October, 2009 for the purposes of public exhibition. 2. The draft “Lane Cove Public Art Policy and Implementation Plan” be placed on Public Exhibition for comment and community input until 1 February 2010. 3. A further Report be submitted to Council following the exhibition period.
	The Mayor declared the motion carried unanimously.

Human Services Division Report No. 19
SUBJECT: Draft Historical Plaques and Markers Policy and Draft Memorial Seats and Trees Policy
332	RESOLVED on the motion of Councillors Longbottom and Palmer that Council:- 1. Note the report; 2. Adopt the amended draft policy for Historical Plaques and Markers following the public consultation process dated 27 October 2009; and 3. Adopt the amended draft policy for Memorial Seats and Trees following the public consultation process dated 27 October 2009.
	The Mayor declared the motion carried unanimously.

Council’s Manager Finance joined the meeting.

Corporate Services Division Report No. 58
SUBJECT: Presentation of Annual Financial Reports - Year Ended 30 June 2009
333	RESOLVED on the motion of Councillors Smith and Longbottom that :- Council receive the Annual Financial Reports together with the Auditors Report for the Year ended 30 June 2009. Mr Wrightson and Mr Mayhew and their staff be complimented on their work for the Financial Reports. The General Manager write to staff in terms of 2.
	The Mayor declared the motion carried unanimously.

CLOSE

The meeting closed at 7.53pm

Confirmed at the Ordinary Council Meeting of 16 November 2009, at which meeting the signature herein is subscribed.

MAYOR

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