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Agenda

Ordinary Council Meeting

2 November 2009

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 

 


Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 2 November 2009 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 2 November 2009

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 19 OCTOBER 2009

 

Orders Of The Day

 

Notices of Motion

 

2.       Notice of Motion No. 11

SUBJECT: Local Government Superannuation............................................... 4

 

General Managers Reports

 

3.       General Managers Report No. 27

SUBJECT: Lane Cove Market Square Status Report................................... 5

 

Corporate Services Division Reports

 

4.       Corporate Services Division Report No. 58

SUBJECT: Presentation of Annual Financial Reports - Year Ended 30 June 2009........................................................................................................................................... 7

 

Open Space and Urban Services Division Reports

 

5.       Open Space and Urban Services Division Report No. 53

SUBJECT: River Road and Northwood Road Proposed Intersection Improvements ............................................................................................................. 8

 

Environmental Services Division Reports

 

6.       Environmental Services Division Report No. 44

SUBJECT: Expansion of Lane Cove Citizenship Awards............................. 11

 

Human Services Division Reports

 

7.       Human Services Division Report No. 18

SUBJECT: Lane Cove Public Art Policy and Implementation Plan.......... 13

 

8.       Human Services Division Report No. 19

SUBJECT: Draft Historical Plaques and Markers Policy and Draft Memorial Seats and Trees Policy......................................................................................... 16  

 

 


Ordinary Council Meeting 2 November 2009

 

Notice of Motion No. 11

 

 

 

 

 

Reference:    Notice of Motion No. 11

Subject:          Local Government Superannuation    

Record No:    SU2009 - 43030/09

Author(s):       Councillor Scott Bennison 

 

 

 

 

 

RECOMMENDATION

 

That:-

 

1.   Council raise with APRA the issue of the appropriateness of investment advice given to the Local Government Superannuation Scheme and its members by the LGFS and LGSS having regard to the scheme’s risk profile.

 

2.   Councillor Bennison be authorised to assist the General Manager in raising the matter with APRA.

 

 

 

 

 

 

Councillor Scott Bennison

Councillor

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 2 November 2009

 

General Managers Report No. 27

 

 

 

 

 

Reference:    General Managers Report No. 27

Subject:          Lane Cove Market Square Status Report    

Record No:    SU1460 - 42819/09

Author(s):       John Lee 

 

 

Executive Summary

 

Hopefully this status report will be the last during the construction phase.  Woolworths have advised that they are still on track to open the Lane Cove Market Square on 26 November 2009.

 

If the Supermarket, retail, arcade, gymnasium, and carpark are to open by that date, there are a number of matters that require conclusion prior to opening.  Those matters have been conveyed to Woolworths.

 

Given the comments made publicly at the last Council Meeting, the report also includes an update in matters relating to the Deed.

 

Progress

 

At the inspection on 27 October, fit out of the Supermarket, arcade, some of the retail tenancies and the gymnasium were well advanced.  Woolworths have advised that they are still on track to complete the development to be opened on 26 November 2009.

 

If the Supermarket, retail, arcade, gymnasium and carpark are to open by that date, there are a number of matters that require conclusion prior to opening.  Those matters have been conveyed to Woolworths.

 

Works external to the site and well as finishing off the fitout internally will proceed during November.

 

The Development Deed

 

The Development Deed was signed on 6 July 2004.  A varied Development Deed was signed on 8 January 2009.  The varied Development Deed reflected the Council approved changes to the plans and commercial arrangements associated with the change from residential units to a gymnasium on the two levels above the arcade.

 

The change from residential strata units to a gymnasium on the two levels above the arcade required a change from a Strata Plan of subdivision and associated Strata Management Statement to a Stratum Plan of subdivision and associated Building Management Statement (BMS).  The changes necessary reflect the legislative framework, the inclusion of the Gymnasium stratum lot and the deletion of the residential strata lots.  A lease for the Gymnasium Lot on similar terms to the Supermarket and Retail and Arcade Lots is also required.

 

It is a requirement that the Stratum Plan the BMS incorporating the cost apportionment for shared facilities and the S88B instrument setting out the terms of easements and restrictions be in a registrable form prior to the leases commencing.  It is also a Deed requirement that the Leases, Stratum Plan, the BMS and S88B be substantially in the form of the drafts of those documents contained in the Deed Annexures.  At the date of this report, these documents had not been provided to Council in a registrable form.

 

Woolworths have foreshadowed the need to seek an expert determination within the dispute resolution provisions of the Deed in respect of the respective parties liabilities for the cost of shared facilities. 

 

Library Coordination

 

Generally the coordination required on site between Mainbrace Constructions (NSW) P/L as builders for the Market Square and Buildcorp Interiors (NSW) fitting out the Library has proceeded in a positive manner.  Recent heavy rains however have proved timely in highlighting leaks in the Library Shell.  This matter is being investigated and it is expected that the Library fitout will be delayed until rectification has been completed.

 

Outstanding Matters

 

There are a number of consent conditions that need to be completed prior to the issue of a final occupation certificate by the Principal Certifying Authority.

 

Woolworths, through Mallesons Stephen Jaques, have advised that they intend to apply for an interim occupation certificate for the supermarket and retail components of the development.

 

Condition 153 lists a number of conditions which must have been satisfactory completed prior to the issue of an interim occupation certificate in respect of the supermarket tenancy.  At the date of this report a number of those matters relating to real property have not yet been completed and may not be completed by the proposed opening date. 

 

Woolworths have also indicated that the Traffic Committee recommendations for the Carpark Management Plan in respect of minor modifications to the carpark entry and exit being implemented prior to the carpark operating have not been accepted.  The primary reason for the modifications being made prior to opening is to avoid confusion soon after opening by changes in direction of travel to the exit.

 

It is foreshadowed that resolution of outstanding matters may influence the actual commencement date for trading of the supermarket as well as other uses within the development.   Nevertheless, Council officers have been proactively working to minimize any delays.

 

 

 

RECOMMENDATION

 

That Council receive and note this Lane Cove Market Square Status Report.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 2 November 2009

 

Corporate Services Division Report No. 58

 

 

 

 

 

Reference:    Corporate Services Division Report No. 58

Subject:          Presentation of Annual Financial Reports - Year Ended 30 June 2009    

Record No:    SU772 - 42110/09

Author(s):       Craig Wrightson 

 

 

 

Executive Summary

 

 

 

Presentation of Council’s Annual Financial Reports for the year ended 30 June 2009 are presented to Council.  It is recommended that the report be received.

 

 

Discussion

 

 

 

 

Section 418 of the Local Government Act 1993, requires that as soon as practicable after a council receives a copy of the auditor's reports: (a) it must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor's reports, to the public, and (b) it must give public notice of the date so fixed.  The audit of the Annual Financial Reports for the year ended 30 June 2009 has been completed by Council's Auditors – PricewaterhouseCoopers, and a copy of their Audit Reports is included with the Financial Reports.

 

 

Notice was given in the North Shore Times on 21st October 2009 of the intention to present the Reports at this meeting.  The Reports have been available for inspection at the Administration Centre since 16 October 2009.  Written submissions were invited and will be received until 3rd November 2009 in accordance with the Local Government Act.  At the time of writing this report no submissions had been received.  The audited financial reports, together with the auditor's reports, are now formally presented to Council.  Council's Auditor will be in attendance at the meeting to present the Auditor's Report and to answer any questions.  A copy of the Financial Reports for the year ended 30 June 2009 are attached.

 

 

RECOMMENDATION

 

That Council receive the Annual Financial Reports together with the Auditors Report for the Year ended 30 June 2009.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

General Purpose Financial Report for the year ended 30 June 2009

75 Pages

 

 

  


Ordinary Council Meeting 2 November 2009

 

Open Space and Urban Services Division Report No. 53

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 53

Subject:          River Road and Northwood Road Proposed Intersection Improvements     

Record No:    SU1425 - 42732/09

Author(s):       Nick Karahlis  

 

 

 

Executive Summary

 

Council engaged Gennaoui Consulting Pty Ltd to undertake a detailed traffic study to investigate proposals to improve safety for motorists, pedestrians and cyclists through a re-design of the intersection of Northwood Road and River Road, Northwood.

 

Gennaoui Consulting recommended the provision of traffic signals at the intersection with an exclusive right turn bay for eastbound vehicles on River Road.

 

Council at its meeting of 6 July 2009 considered the Traffic Consultants report and made a recommendation to place the proposal on public exhibition for a period of 60 days.

 

The consultation during the public exhibition period identified support from residents and resident groups for the traffic signals option. It is proposed that Council forward to the Roads and Traffic Authority of NSW, the traffic signals option for their consideration and to advise Council whether funding is available for its’ implementation.

 

 

Background

 

Council, in responding to community concerns about traffic safety at the intersection of Northwood Road and River Road, contracted Gennaoui Consulting Pty to investigate the matter and prepare a report for Council’s consideration. At the Ordinary meeting of 6 July 2009, Council resolved:

 

1. Council receive and note the Gennaoui Consulting Pty Ltd traffic report.

 

2. The proposal for traffic signals at the intersection of Northwood Road and River Road be placed on public exhibition for 60 days and community consultation take place in accordance with the Consultation Strategy outlined in the report;

 

3. A further report be submitted to Council following the exhibition period to consider the results of the community consultation.

 

 

Discussion

 

Gennaoui Consulting Pty Ltd undertook a detailed traffic study which included an intersection analysis and an accident analysis for Northwood Road and River Road. Gennaoui prepared a report on the optimum traffic control treatment to address the resident safety concerns. The assessment by Gennaoui Consulting of various solutions for the above intersection concluded that the provision of traffic signals with a right turn lane from River Road into Northwood Road is the optimum traffic management solution for this intersection.

 

 


Community Consultation

 

The Gennaoui report and signalised intersection treatment was advertised by Council, between 11 August 2009 and 16 October 2009 as per Council’s Advertisement Policy. The consultation was designed to inform the community of the findings of the Gennaoui Consulting Pty Ltd report. The comments received have been reviewed and evaluated.

 

There were four (4) responses received which supported or made suggestions on the proposal for the provision of traffic signals with a right turn lane from River Road into Northwood Road.

 

The letters of support and suggestions are summarised below:

 

·     The Northwood Action Group supports the signals.

 

·     A resident from Fox Street Lane Cove, suggested that the traffic exiting Northwood and turns towards Greenwich and the City be diverted via Arabella, Woodford and Kenneth Streets to the traffic signals at Kenneth Street. The resident also suggested that the traffic at River Road should not be impeded and that the speed limit at River Road should be increased to 60km/hour.

 

Comment

 

If the traffic signal option is adopted, residents would have safe egress from Northwood via Northwood Road and would not need to use the circuitous route suggested. Council also does not support an increase in any speed limit, on road safety grounds.

 

·     A resident from Kenneth Street strongly supported the recommendation due to the need to improve safety at the above intersection.

 

·     A resident from Longueville provided a ‘neutral’ response stating that there are more pressing traffic intersection issues in Lane Cove, such as banning right turns in and out of Little Street at Longueville Road.

 

Comment

 

This suggestion would require its’ own study that Council has not budgeted for this year. It will be considered in the draft budget for 2010/2011.

 

In addition to the above responses, the proposal was discussed at the Traffic Consultative Forum on Thursday 8 October 2009 with representatives of all three Wards. The representatives endorsed the proposal as it was considered by all to be a significant road safety issue and acknowledged that some type of improvement was essential for all road users at the above intersection.

 

Conclusion

 

The consultation undertaken by Council on the Gennaoui Consulting Pty Ltd proposal for traffic signal treatment at the intersection of Northwood Road and River Road received general support from the community. Based on the positive community feedback and the sound technical analysis in the Gennaoui Consulting report, it is recommended that Council refer the matter to the Roads and Traffic Authority of NSW for their consideration and possible funding.


 

 

RECOMMENDATION

That:-

 

1.   Council forward the Gennaoui Consulting Pty Ltd report on the assessment of the intersection of Northwood Road and River Road to the Road and Traffic Authority of NSW, advising Council’s strong support for the installation of traffic signals at the intersection of River Road and Northwood Road.

 

2.   The Road and Traffic Authority of NSW be requested to consider providing funding of the proposed traffic signals at the intersection of River Road and Northwood Road as a matter of priority, based on the sound traffic analysis in the Gennaoui Consulting Pty Ltd report.  

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 2 November 2009

 

Environmental Services Division Report No. 44

 

 

 

 

 

Reference:    Environmental Services Division Report No. 44

Subject:          Expansion of Lane Cove Citizenship Awards    

Record No:    SU3743 - 42522/09

Author(s):       Steve  Fedorow 

 

 

Executive Summary

 

The Annual Lane Cove Citizenship awards recognise individuals and groups who have made a significant contribution to the community of Lane Cove in a range of areas.


This report recommends replacing the existing Sustainability category with five new categories being Sustainable Citizen; Sustainable Business; Sustainable Community Organisation; Sustainable School & Sustainable Council.

 

Background

 

Since 1992, the Lane Cove Citizenship awards have acknowledged the contributions of local residents & businesses to enhancing the quality of life of the Lane Cove community.

 

A sustainability category (open to companies, businesses, individuals or groups) was added to the awards for the first time in 2005 coinciding with the adoption of Council’s Sustainability Action Plan “Think Global, Act Local – Actions for a Sustainable Lane Cove”.

 

Discussion

 

Expanding the sustainability categories in the annual citizenship awards would provide an increased opportunity for Council to recognise the sustainability initiatives that local individuals, groups, schools and businesses are taking.  The expanded award categories would also help to increase overall awareness of sustainability issues throughout the municipality.

 

Proposed categories & criteria are as follows:-

 

·     Sustainable Citizen - An award to an individual in the Lane Cove LGA that has made a significant contribution or had significant achievement in economic, social or environmental sustainability.

 

·     Sustainable Business - An award to a business in the Lane Cove LGA that has made a significant contribution or had significant achievement in economic, social or environmental sustainability.

 

·     Sustainable Community Organisation - An award to a community organisation in the Lane Cove LGA that has made a significant contribution or had significant achievement in economic, social or environmental sustainability.

 

·     Sustainable School - An award to a local school in the Lane Cove LGA, including kindergartens, pre-schools, primary and secondary school that have made a significant contribution or had significant achievement in economic, social or environmental sustainability.

 

·     Sustainable Council - any employee of Lane Cove Council that has made a significant contribution or had significant achievement in economic, social or environmental sustainability.

 

Council has allocated funds from the Sustainability Levy in its 2009/10 budget for awards and community grants, and these would be directed towards covering the costs of expanding the citizenship awards.

 

Conclusion

 

Expanding the sustainability categories in the annual citizenship awards would provide an increased opportunity for Council to recognise the initiatives that individuals, groups, schools and businesses are taking to promote sustainability within the municipality.

 

 

RECOMMENDATION

 

That Council expand its annual Citizenship Awards program to include a Sustainable Citizen; Sustainable Business; Sustainable Community Organisation; Sustainable School and Sustainable Council category.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 2 November 2009

 

Human Services Division Report No. 18

 

 

 

 

 

Reference:    Human Services Division Report No. 18

Subject:          Lane Cove Public Art Policy and Implementation Plan    

Record No:    SU2509 - 42835/09

Author(s):       Faith  Wieland; Jane  Gornall 

 

 

Executive Summary

 

In January 2005, Council’s first cultural policy, “Expressing Our Culture – A Cultural Action Plan for Lane Cove” was released.  This award winning document ran to forty-seven pages and included 162 recommendations in four key areas.  One of the key areas of “Our Spaces” included “Ensure that Lane Cove is rich in public art” as a goal and “Develop a Public Art Policy in consultation with the community, Council and Council staff” as a key action.

 

In 2005 and 2006, two Council staff, Council’s Executive Manager – Human Services and Cultural Development Officer, undertook training in Public Art Policy development through the Local Government and Shires Association.  The courses, entitled “Public Art for Local Government Level 1 and Level 2”, were taught by Pamille Berg AO, an internationally recognised public art coordinator with many Australian projects to her name, including responsibility for all public art in the new Parliament House in Canberra.  A copy of her resume has been circulated to Councillors.

 

Council engaged Pamille Berg AO to work as a consultant to assist Council staff in the development of a Public Art Policy for Lane Cove. As part of this process she conducted a public meeting about the developing strategy as part of the 2007 Cameraygal Festival.

 

This Report brings the draft Public Art Policy and Implementation Plan to Council for approval to place on public exhibition.

 

Background

 

The Public Art Policy and Implementation Plan is comprised of two sections – the first being the actual Policy and Implementation Plan and the second being pro-forma agreements for Council’s use. As Ms. Berg owns the copyright for the agreements it is not proposed that they be placed on exhibition but rather utilised with her approval as working documents.

 

Discussion


To assist in the formulation of the Public Art Policy and Internal Public Art Strategy Working Group was formed.  The members of the group represented three Divisions of Council:-

·     Executive Manager of Human Services – Jane Gornall;

·     Manager – Strategic Planning – Stephanie Bashford;

·     Manager – Library Services – Jennifer Bice;

·     Manager, Open Space – Susan Butler;

·     Strategic Planner – Brendan Metcalfe;

·     Landscape Architect - Barbara Stack; and

·     Cultural Development Officer - Faith Wieland.

 

The group discussed Lane Cove’s public art needs and issues and looked at public art policies and master plans currently in use by a number of other bodies. 

 

In 2007, a lengthy first submission was received from the Public Art Consultant Pamille Berg, suggesting a number of options for Lane Cove’s Public Art Policy.  In  June 2007, members of Council’s Internal Public Art Strategy Working Group met both individually and as a group with Ms Berg, to discuss her draft policy.  The three hour group discussion considered a number of significant questions relating to refining the draft policy, to make it relevant to Lane Cove.

 

The members of Council’s Internal Public Art Strategy Working Group then met on a number of occasions without Ms Berg to fully digest the extensive draft and its recommendations.  They revised the guidelines and model for implementing a public art policy in Lane Cove, and these suggestions were then forwarded to the consultant.  A third meeting was then held with Ms Berg. Ms. Berg discussed a number of aspects of the policy with the group and presented a second draft policy. 

 

Community Presentation by the Consultant

 

The Public Art Strategy Presentation night was a highlight of the 2007 Cameraygal Festival.   It featured a presentation by Pamille Berg AO, and was attended by 34 local people representing a wide variety of groups.  Apologies were received from a similar number. 

 

Ms Berg stressed that the goal of the group developing the draft Lane Cove Public Art Policy was not to create a master plan, (as in “three sculptures here, one fountain there”), but rather to draft a policy (expressing why public art was wanted in Lane Cove) and procedures (setting out the correct way of implementing public art projects).   

 

Following the Public Art Presentation Night held on 8 October, the Internal Working Group continued to meet both with and without Ms Berg to simplify the Policy.  The meetings looked at the development of an executive summary, provisions for public consultation, development of a check list to make the public art procedures easy to follow, and extensive line by line checking of the document for typos and inconsistencies. 

 

Councillors’ Briefing on the Public Art Policy

 

On 12 November.2007, Ms Berg met with Councillors at a Monday night workshop to outline the directions the Public Art policy was taking and to elicit feedback on her guidelines.

 

Preparing the Draft Policy for Exhibition

 

Throughout 2008 and early 2009, the Internal Public Art Group met to refine sections of the Policy and the full draft was then returned to Ms Berg for her comments. The draft Policy needed to reflect the fact that Lane Cove is a small local government area where smaller scale public art projects would probably be the norm, rather than projects costing hundreds of thousands and that the Policy and Implementation Plan needed to reflect this more budget conscious approach. 

 

Ms. Berg has now input her comments and the draft is now provided to Council for approval to place on public display.

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to inform the community of the Plan and to elicit input on the document.  Any comments received will be reviewed and evaluated as to whether there is a need for modification to the documents.  A report on the submissions will be submitted to Council, prior to adoption of the final plan.


 

Method

 

Draft Policy

Level of Participation

Inform

Involve

Consult

Form of Participation

Open

Open

Open

Target Audience

Lane Cove Community

Lane Cove Community

Lane Cove Community

Proposed Medium

Advertisement, e-newsletter and Public Exhibition

Advertisement, e-newsletter and Public Exhibition

Website, Exhibition and Survey

Indicative Timing

Public Exhibition from November 5 until 1 February 2010

Starting November 5, 2009

Starting November 5, 2009

 

 

RECOMMENDATION

 

That:-

 

1.   Council adopt the draft “Lane Cove Public Art Policy and Implementation Plan” – dated 19 October, 2009 for the purposes of public exhibition.

 

2.   The draft “Lane Cove Public Art Policy and Implementation Plan” be placed on Public Exhibition for comment and community input until 1 February 2010.

 

3.   A further Report be submitted to Council following the exhibition period.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Public Art Policy and Implementation Plan - dated 19 October 2009

46 Pages

 

 

 


Ordinary Council Meeting 2 November 2009

 

Human Services Division Report No. 19

 

 

 

 

 

Reference:    Human Services Division Report No. 19

Subject:          Draft Historical Plaques and Markers Policy and Draft Memorial Seats and Trees Policy    

Record No:    su1434 - 43011/09

Author(s):       Naomi Bassford; Susan  Butler 

 

 

Executive Summary

 

In April 2009, Council approved the following draft policies for the purposes of exhibition:

·     Draft Historical Plaques and Markers Policy

·     Draft Policy Memorial Seats and Trees.

 

This Report brings back the two revised Draft Policies that have taken into account the submissions received.  It is recommended the policies be adopted.

 

Background

 

Draft Historical Plaques and Markers Policy

 

In February 2009, the Northwood Action Group approached Council with a request for financial and non-financial assistance in the production and installation of four historical plaques dedicated to artists of the Northwood Art Group. As part of the proposal they also suggested that the program could be extended at a later date to include other historical sites and subjects in Northwood and throughout the Municipality.

 

In March 2009, a Draft Historical Plaques and Markers Policy was formulated to provide a consistent and timely process for the Lane Cove Municipality to identify and formally recognise significant local people, places and events. This policy was presented to the Ordinary Council Meeting 4 June 2009.

 

An amendment incorporating the need to consult with property owners (Paragraph 6.2) was included with the draft policy and the policy was then sent to public exhibition via advertisement, public exhibition at the Civic Centre, e-newsletter and a website exhibition.

 

Council received feedback from three community organisations, The Lane Cove North Residents’ Association; RASAD; the Northwood Action Group as well as ten individuals through Council’s website and e-newsletter. Council also sought comment from Pamille Berg, AO the consultant who had assisted in writing the Draft Public Art Policy & Implementation Plan. 

 

Overall the public response was positive about the need for a Historical Plaques and Markers Policy.

 

Two of the community organisations highlighted inconsistencies between paragraphs 3.7 and 6.2/3 regarding costs and ongoing maintenance. These inconsistencies have been addressed in the amended policy.

 

Two of the organisations questioned the meaning of sentencing in paragraph 7.3. While it is acknowledged that there may be public lack of familiarity with the term this is the technical term used in Archives management. As such use of another term could cause confusion.      

 

One of the organisations asked if Council had a Public Art Policy. The Historical Plaques and Markers Policy document will form part of the Council’s Public Art Policy & Implementation Plan when adopted. The need to be consistent with the Public Art Policy is addressed in Paragraph 3.2.

 

Council received several comments on the assessment criteria for Historical Plaques and Markers.  Lane Cove North Residents’ Association suggested criteria could be strengthened and an e-newsletter respondent suggested that only local residents or groups who had been predominantly involved in ‘significant national events’ or local residents performing acts attracting ‘state-wide interest’ be included. After discussing these concerns staff retained the view that too restrictive criteria could lead to exclusion of worthy individuals who have made a significant contribution to the community. 

 

A suggestion was made that it might be appropriate to consider other methods of mounting of plaques e.g. on plinths. It has been recommended within the amended policy that any departure from the policy standard be approved by the General Manager.

 

The table below summarises the comments received.

 

Comment

Response

Inconsistency between paragraphs 3.7 & 6.2 regarding costs

Draft Policy amended. Specify Council will only meet costs in exceptional circumstances.

Assessment criteria should be strengthened

Decided Policy should not be too prescriptive – see body of report.

Assessment criteria to include only residents recognised who have been significantly in state or national events.

Decided Policy should not be too prescriptive – see body of report.

Possibility of alternative mounting of plaques.

Draft Policy amended. Departure from the standard would need to be approved by the General Manager.

Plaques should be made of a material that if graffitied can be cleaned effectively.

Can be done as part of the implementation.

Use of sentencing in paragraph 7.3

Sentencing is correct Archival Management term.

Consistency with Lane Cove Public Art Policy

This Policy will form part of the Council’s Public Art Policy & Implementation Plan when adopted.

Paragraphs 6.6 repeats clause 3.10 and seems redundant.

Draft Policy amended. Paragraph 6.6 removed.

 

 

Council at the meeting of June 4, 2009 also asked if the plaque design suggested by the Northwood Action Group and designed by the water sculptor Robert (Bob) Woodward could also be utilised for other memorial plaques. Richard Goodwin, as part of his work in writing the Public Art Strategy and Public Art Master Plan, April 2009 discussed this with Bob Woodward. The response was that the designs would be better utilised just being used for the artists. It is intended that the plaques for general use will be bronze, round and have the Council logo attached – a detailed drawing has not yet been produced. 

 

Memorial Seats and Trees Policy

 

The draft Policy Memorial Seats and Trees was also placed on exhibition for the same period.

Responses received to this policy are listed below:

Memorial seats and tree policy

 

There were two responses; from RASAD and Lane Cove North Residents Associations. The comments received and the responses are as follows.

 

Comment

Response

Size of plaque should be larger

Draft policy amended. Indicative size increased to 50 mm by 100 mm

Will there be a register of these plaques

Written records will be kept and can be included in a register

Council should where possible notify donor when seat or tree is vandalised or seat worn out and ask if they would like to replace the memorial

Can be done as part of the implementation

Council should not relocate a memorial seat without notifying the donor and discussing alternate arrangements

Can be done as part of the implementation

 

Conclusion

 

Concerns revealed by the public consultation have been considered and amendments have been made as necessary. The amended policy documents are included as attachments AT-1 and AT-2.  Changes/additions are shown in bold with deletions being crossed through.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.         Note the report;

 

2.         Adopt the amended draft policy for Historical Plaques and Markers following the public consultation process dated 27 October 2009; and

 

3.         Adopt the amended draft policy for Memorial Seats and Tress following the public consultation process dated 27 October 2009.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Amended Draft Historical Plaques and Markers Policy

4 Pages

 

AT‑2 View

Amended Draft Memorial Seats and Trees Policy

2 Pages