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Agenda

Ordinary Council Meeting

19 October 2009

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 19 October 2009 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Win Gaffney. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 19 October 2009

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 6 OCTOBER 2009

 

 

Orders Of The Day

 

2.       Order Of The Day No. 16

SUBJECT: Council and Committee Meeting Schedule - November 2009

 

Notices of Motion

 

3.       Notice of Motion No. 10

SUBJECT: Lloyd Rees Bandstand

 

General Managers Reports

 

4.       General Managers Report No. 26

SUBJECT: Amendment to Committee Representation for NSROC

 

Environmental Services Division Reports

 

5.       Environmental Services Division Report No. 43

SUBJECT: Draft Comprehensive Development Control Plan - Finalisation

 

Human Services Division Reports

 

6.       Human Services Division Report No. 16

SUBJECT: Public Libraries NSW Metropolitan Association (PLM) General Meeting and Election of Officebearers

 

7.       Human Services Division Report No. 17

SUBJECT: Meeting the Needs of the Community: Lane Cove Social Plan Update 2009 to 2014  

 

 

 

 

              


Ordinary Council Meeting 19 October 2009

 

Order Of The Day No. 16

 

 

 

 

 

Reference:    Order Of The Day No. 16

Subject:          Council and Committee Meeting Schedule - November 2009    

Record No:    SU1915 - 40691/09

Author(s):       Kirsty Fleming 

 

 

 

The Council and Committee Meeting Schedule for November 2009 is proposed as follows:-

 

 

November       2          Ordinary Council  

                                    Planning and Building Committee

                                    Services and Resources Committee

 

November       16        Ordinary Council

                                    Planning and Building Committee

                                    Services and Resources Committee

 

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for November 2009 be adopted.

 

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 19 October 2009

 

Notice of Motion No. 10

 

 

 

 

 

Reference:    Notice of Motion No. 10

Subject:          Lloyd Rees Bandstand    

Record No:    su3821 - 40938/09

Author(s):       Councillor Shauna Forrest 

 

 

 

Background

 

A letter has been received from the National Trust concerning the Lloyd Rees Bandstand and Lane Cove Plaza (attached).

 

 

RECOMMENDATION

 

That:-

 

1.         Council receive and note the National Trust of Australia (NSW) Classification Report, correspondence and listing card (‘The Report’), that classifies and includes The Lloyd Rees Bandstand and the Lane Cove Plaza- Lane Cove on the Register of the National Trust of Australia (NSW).

 

2.         Note and recognise the importance of the roles played by artist Lloyd Rees and landscape architect Harry Howard in the significance and classification of these items.

 

3.         Include the National Trust of Australia (NSW) Classification Report and listing card for The Lloyd Rees Bandstand and the Lane Cove Plaza- Lane Cove as a background document attached with the consultants report as part of the Lane Cove Heritage Review Report 2009 to come before Council and request the General Manager to provide a copy of the full Classification Report to the consultants engaged in the Review.

 

4.         A reference to the Report be included as part of the Master Plan for the Town Centre and all Council strategies, plans and documents where the Lane Cove Plaza is associated.

 

5.         A hard copy of the National Trust of Australia (NSW) Classification Report, correspondence and listing card be sent to all Lane Cove Art societies and organizations, Heritage, Historical and Conservation societies, Local Studies Library and Lane Cove Library, all local Band organisations that use the Bandstand and Lane Cove Alive and The Chamber of Commerce.

 

6.         A full copy of the Report should be included as an attachment to the Art Strategy, Public Domain Masterplan and also sent to Lloyd Rees and Harry Howard’s relations (where possible) and members of the current Bandstand Working Party and appropriate former members of Council staff associated with the initial Plaza and Bandstand construction including Bruce Stuckey and Jack Hartman.  

 

7.         Council plan a public celebration of the Classification with the wider community and associations and individuals listed in Points 5 and 6.

 

8.         Council include an item about the Classification in the next Council Newsletter.

 

 

 

 

 

Councillor Shauna Forrest

Councillor

 

 

ATTACHMENTS:

AT‑1 View

Letter to Councillor Forrest

1 Page

 

AT‑2 View

Letter from National Trust of Australia

18 Pages

 

 

  


Ordinary Council Meeting 19 October 2009

 

General Managers Report No. 26

 

 

 

 

 

Reference:    General Managers Report No. 26

Subject:          Amendment to Committee Representation for NSROC    

Record No:    su3531 - 40906/09

Author(s):       Peter Brown 

 

 

Executive Summary

 

The purpose of this report is to advise Council that an amendment is required to the resolution at the Council Meeting on 21 September 2009 in relation to committee representation for NSROC for the next 12 months.  The committee representation for NSROC for the next 12 months was recorded incorrectly in the Minutes of 21 September 2009 and needs to be changed to reflect the decision made at the Meeting.  It is recommended that Council adopt the change as detailed in the Report.

 

Discussion

 

There was an error in the Councillor Representation for NSROC recorded in the Ordinary Council Meeting Minutes of 21st September 2009.  The General Manager has reviewed the tape of the meeting and the decision of the Council for Committee Representation of NSROC for the next 12 months was; “The Mayor Councillor Gaffney and Councillor Palmer with Councillor Longbottom and Councillor Forrest as alternates”.

 

 

 

RECOMMENDATION

 

1.   That Council rescind the resolution of the Meeting of 21 September 2009, Minute No. 311 in relation to Committee Representation for the next 12 months.

 

2.   That if Council is in agreement, the Councillor representation for NSROC for the next 12 months be amended to:- The Mayor Councillor Gaffney and Councillor Palmer with Councillor Longbottom and Councillor Forrest as alternates.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 19 October 2009

 

Environmental Services Division Report No. 43

 

 

 

 

 

Reference:    Environmental Services Division Report No. 43

Subject:          Draft Comprehensive Development Control Plan - Finalisation    

Record No:    SU3396 - 40777/09

Author(s):       Stephanie Bashford; Vivienne Albin 

 

 

 

Executive Summary

 

Council is requested to adopt as final the Draft Comprehensive Development Control Plan 2009 (CDCP) in accordance with the Environmental Planning and Assessment Act  and Regulation.  This is a priority, as the CDCP is a companion document to the Comprehensive Local Environmental Plan (LEP) and the timing of the LEP’s gazettal is interrelated to the DCP’s finalisation. 

 

The CDCP has been developed over the past nine months to complement and support the Comprehensive Local Environmental Plan (currently DLEP 2008), in providing for development that will satisfy the requirements of the Department of Planning’s Metropolitan Strategy for Sydney and Draft Inner North Subregional Strategy to achieve their residential and employment targets.

 

Public exhibition of the Draft CDCP was undertaken over six weeks in July-August this year, with approximately 80 submissions being received. A number of amendments have been made to the CDCP in response to the issues, concerns and information provided by the Lane Cove community.

 

It is recommended that the Comprehensive CDCP be adopted and staff instigate necessary procedural activities.

 

Having regard to the size of the attachments, the CDCP section amendments (AT1) and Submissions Summary (AT 2) have been circulated as separate documents in hard copy to Councillors, are on the website and follow the link below to view the attachments :-

 

http://www.lanecove.nsw.gov.au/Council Services/Development Control/Draft Plans Exhibitons and Rezonings/LaneCoveCDCP.htm

 

Background

 

The Comprehensive Development Control Plan review was undertaken with three aims:-

 

(i)         to consolidate Council’s twenty separate DCPs into a single, comprehensive development control plan, as a requirement of the NSW planning reforms introduced since April 2006 to be undertaken by Council before the date of gazettal of the Comprehensive Local Environmental Plan,

            (ii)        to update the form and content of plans which have been prepared since the early 1990s, in accordance with modern planning practice; and

            (iii)        to introduce development guidelines for the projected residential and employment growth under the Metropolitan Strategy for Sydney, in a range of areas in Lane Cove under the new Comprehensive LEP.

 

The Comprehensive DCP’s objectives include:-

 

·     Providing detailed planning provisions supplementing the Lane Cove Local Environmental  Plan

·     Supporting the locality’s sustainability in environmental, social and economic terms

·     Balancing individual and community interests to preserve and, where appropriate, improve the existing character and amenity of the municipality.

 

Aspects of this CDCP review were undertaken variously by the urban design consultants, GMU, and staff co-ordinated by a Council Working Group.

 

 

Discussion

 

1.         Approach to amending the Comprehensive DCP

 

·     The submissions received have been considered under three categories:-

 

­  substantive or broad issues;

­  technical, detailed provisions; and

­  editing or comments related to plans other than the CDCP.

 

The submissions have in many cases involved considerable and thorough analysis of the CDCP. The quality and thoughtful reflection in the submissions received is acknowledged and greatly appreciated by staff.  

 

The purpose of a CDCP’s development controls is to provide consistency and certainty for property owners, residents and developers in the development and design potential of this community.  At the same time, the CDCP must be adaptable to the wide-ranging individual site constraints and contexts in Lane Cove.

 

The proposed amendment of the CDCP following exhibition has consequently altered the character of the CDCP in the following ways:-

 

(i)         Merit-based, flexible approach to development assessment is emphasised:-

 

            The practicality of providing the extensive technical controls needs to be tested and “ground-truthed” for individual site variations.  During this introductory period of the new CDCP it is important not to impede development by the over-rigid application of new controls provided that the CDCP’s broad objectives are satisfied.  Statements have been added to the CDCP to ensure that this is made clear.

 

(ii)        Block plans for major growth areas are to be taken as indicative:-

 

            A section has been added to Section B.1 of the CDCP to clarify their role.  Block plans are intended to indicate the balanced and co-ordinated range of outcomes expected for each location – public domain providing amenity and adequate circulation space for the increasing population required under the Metropolitan Strategy, site consolidation to achieve design efficiency, vehicle access and pedestrian networks and other urban design elements.  The amended CDCP has clarified that the role of the block plans is to provide “visual objectives” guidance but that Council would consider alternative layouts consistent with the stated objectives for the locality.

 

2.         State Policies

 

A range of State Environmental Planning Policies has been introduced since the CDCP was

prepared which have been taken into account in the final CDCP document.

 

3.         Community Consultation

 

Community consultation included a range of approaches:-

 

·     A detailed submissions schedule with responses, key issues and proposed DCP amendments is attached at AT2.  An overview of the approach to finalising the DCP follows:-

 

­  Councillor Workshops in February, August and October 2009;

­  A Community Information Night in May 2009;

­  Public exhibition from 10 July to 21 August 2009;

­  A  Greenwich Conservation Area survey and community meeting on 19 August 2009;

­  Individual letters sent to owners of properties proposed for rezoning/ upzoning under the DLEP 2008, and in the vicinity of those sites;

­  Extensive ongoing discussions were held with the development assessment staff, with considerable input also from Open Space, Urban Services, Traffic and Human Services staff; and

­  Website and e-newsletter publicity.

 

(Note: The Heritage Stage 2 Review was exhibited coincidentally during the same period as the CDCP exhibition, but is a matter relating to the LEP’s twelve-month review, not to the CDCP.)

 

4.         The Comprehensive DCP’s Contents

 

The CDCP provides a guide and greater details to the LEP by clearly articulating principles, objectives and outcomes to be achieved in the Comprehensive LEP. The following is an outline of the CDCP’s structure and contents:-

 

Part A:             Introduction & Submitting a Development Application

 

Part B:             General objectives and controls, such as the relationship of developments to the  public domain, site amalgamation and avoidance of isolated sites, view sharing, environmental management, foreshore development, development near busy roads and rail corridors, safety and security, car parking, excavation

 

Part C:             Residential development: Single dwelling houses, dual occupancies, multi-

dwelling houses (townhouses and villas) and residential flat buildings and:-

*   Key localities ;Burns Bay, Finlayson St/ Birdwood Ave, Greenwich Conservation

    Area and Longueville Rd.

 

Part D:             Commercial Development and Mixed Use, and:-

*   Special Commercial Areas: Lane Cove Village, St Leonards, Northwood Shops,            Little Lane, Marshall Ave and 1-5 Birdwood Avenue.

Part E:             Industrial Development

Part F:             Access and Mobility

Part G:             Acid Sulfate Soils

Part H:             Bushland Protection

Part I:               Child Care Centres

Part J:              Landscaping (including Species List and Tree Preservation Order)

Part K:             Motels

Part L:             Public Art

Part M:             Rain Water Tanks

Part N:             Sex Services Premises

Part O:            Signage & Advertising

Part P:             Stormwater Management

Part Q:            Telecommunications Facilities

Part R:             Waste Management and Minimisation

Attachments:   DA Checklist and Dictionary.

 

The CDCP’s new format is based on the following principles:-

 

·           Area-specific controls include “block plans” indicating the recommended proportions of public space, pedestrian linkages, site amalgamations and subdivision patterns for the avoidance of isolated sites.

·           Additional objectives for development controls have been provided to strengthen Council’s development application decisions before the Land & Environment Court.

·           The current DCPs, such as the Residential DCP, have been converted into specialised chapters within the new CDCP and updated to take into account community concerns, legislative changes and other factors, and to reflect the new LEP zoning labels (e.g. from Residential 2(c ) to High Density Residential R4).

·           A general section at the commencement of the CDCP amalgamates many of the requirements e.g. for view-sharing etc, to minimize duplication across the sections which used to be separate documents.

·           New DCPs have also been developed during the DLEP’s preparation in recent years in anticipation of their incorporation into the CDCP. These relate to the community’s changing needs, environmental expectations etc, and include the Child Care Centres DCP, Stormwater DCP, Signage DCP and Telecommunications DCP.

·           The CDCP is in colour, with increased use of diagrams and photographs to communicate and guide development form and siting.

·           A Dictionary of relevant terminology is added at the rear of the CDCP

 

 

5.         Twelve-Month CDCP Review

 

The Director-General of Planning advised Council on 20 July 2009 that the CDCP may need to be amended following the gazettal of the LEP, as follows: “Due to the need to progress the LEP efficiently, I suggest that Council exhibit and adopt the DCP and make any necessary adjustments following gazettal of the DLEP 2009”.  It is foreseen that this may relate to certain key areas in which the Department’s intention regarding zoning or scale are not yet known, possibly including

 

            (i)         In the Mowbray Road/Stringybark Creek area west of Centennial Avenue, where the Department of Planning required Council to exhibit High Density residential R4 zoning west of Centennial Avenue, contrary to Council’s endorsement of that zoning for the Mindarie west precinct only:  Council will not know the extent of R4 zonings of that area until the LEP is gazetted, following which site-sensitive CDCP controls may be introduced if appropriate.  In the interim the CDCP’s generic controls for flats, townhouses and houses would apply.

 

            (ii)        The floor space ratio (FSR) for the Lane Cove West Business Park has been resolved by Council to be increased to FSR 1.5:1 from 1:1 in the LEP.  If the Department agrees to this, the CDCP controls would need to be reviewed accordingly.

 

            (iii)        The Shell site at 150 Epping Road:  Council resolved that this should be rezoned for high density residential from industrial.  The Department has advised that this site’s zoning is to be deferred, however, pending a detailed site analysis by the owner.  The CDCP controls would be added subsequently to a future site-specific zoning determination.

 

A twelve-month review of the CDCP is therefore expected to be undertaken, and would provide a

number of additional advantages:-

 

·     In view of the issues and detail covered in the CDCP and comments received, it is recommended that some fine-tuning of relatively minor issues be deferred until the review, rather than delaying the introduction of the LEP and the CDCP. 

 

·     The review would provide an opportunity to complete more thorough research of such important issues as sustainability and cycling provisions.

 

 

6.         Process for CDCP Finalisation and Feedback to the Public

 

The process to finalise the CDCP, after its adoption by Council, is triggered by newspaper advertisement.  The date would be co-ordinated with the gazettal by the Minister of the Comprehensive LEP, which may occur within a short period of Council’s adoption of the CDCP.

 

Written notification would be circulated to all relevant community associations, and to members of

the public who made submissions on the Draft LEP or Draft CDCP, after the two documents

have come into effect. Publicity of the new plans would be made on Council’s website and at the

inquiry counter at Council’s offices. All relevant procedures will be prepared for immediate

implementation as soon as the plans come into effect, including updating the Section 149 property

certificate attributes to reflect new zoning labels/ plan names, providing community information

sheets, updating DA requirements and so on.

 

Conclusion

 

The Comprehensive Development Control Plan provides a significant advance for Lane Cove in planning terms to meet the technical requirements of the Department of Planning and support the issues, objectives and concerns adopted in this community’s Comprehensive Local Environmental Plan.  It aims to provide clear controls balanced with flexibility to give consistency and confidence for property owners and the community for the future development of Lane Cove.


The CDCP Review has been conducted with the assistance of independent consultants’ expertise and extensive involvement of staff across Council’s divisions. It has taken into consideration relevant State policies and changing legislation. Most importantly the CDCP Review was undertaken having regard to the detail, guides and expectations of Council’s adopted Comprehensive LEP and extensive community input and consultation.

 

The community, including professional practitioners, has made a significant contribution to the document in response to Council’s unique consultation process.

 

It is important that finalisation of the Comprehensive DCP proceed at the earliest opportunity, so as to facilitate gazettal of the Comprehensive LEP, since their timing is interdependent. A twelve-month review of both the LEP and DCP, required by the Department of Planning, will provide for the fine-tuning of planning controls if appropriate once they have been applied in practice.

 

It is recommended that Council adopt the Comprehensive Development Control Plan as final.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That:-

 

1.         Council adopt as final the Comprehensive Development Control Plan, in accordance with Section 74C of the Environmental Planning and Assessment Act and clause 21of the Regulation 2000.

 

2.         A newspaper advertisement be placed advising of the DCP’s finalisation.

 

3.         A copy of the finalised DCP be sent to the Department of Planning.

 

4.         Written notification be circulated to all relevant community associations, and to members of the public who have made submissions on the Draft LEP or Draft DCP, after the two documents have come into effect.

 

5.         The LEP and DCP be made available on the website and a hard copy for the public.

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS)

http://www.lanecove.nsw.gov.au/Council Services/Development Control/Draft Plans Exhibitons and Rezonings/LaneCoveCDCP.htm

  


Ordinary Council Meeting 19 October 2009

 

Human Services Division Report No. 16

 

 

 

 

 

Reference:    Human Services Division Report No. 16

Subject:          Public Libraries NSW Metropolitan Association (PLM) General Meeting and Election of Officebearers    

Record No:    SU2122 - 40450/09

Author(s):       Jennifer Bice 

 

 

Executive Summary

 

The Annual General Meeting of the Public Libraries NSW – Metropolitan Association Inc (PLM) will be held on Friday 6 November 2009 at the State Library of NSW.  The election of Office Bearers will take place at the AGM, including the Councillor positions of President and Vice President.

 

The PLM is an Association of Council Libraries from the greater Sydney area.  The Association was established to facilitate resource-sharing programs, such as the Inter Library Loan van and as a forum for the exchange of ideas and promotion of public libraries. The position of President and Vice-President are held by Councillors.  Lane Cove Council, as a member of the PLM, may wish to nominate a Councillor to stand for the office of President or Vice President. The meetings are held quarterly, usually on Friday mornings, at various Councils throughout the Greater Sydney area.

 

Councillor Win Gaffney is currently the Council representative for the PLM and has attended all of the quarterly meetings of the Association since her appointment by Council. She has been President of PLM since November 2008 and was Vice-President from November 2007 to November 2008. Councillor Gaffney has indicated her interest in standing for both the positions of President and Vice-President of the Association.  The Manager, Library Services normally attends Association meetings.  The closing date for nominations is Friday, 30 October, 2009.

 

 

RECOMMENDATION

 

That Councillors nominate if they wish to stand for the position of President or Vice-President of Public Libraries NSW Metropolitan Association.

 

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Public Libraries NSSW Metropolitan Association Inc (PLM) Nominations for President/VicePresident

1 Page

 

 

 


Ordinary Council Meeting 19 October 2009

 

Human Services Division Report No. 17

 

 

 

 

 

Reference:    Human Services Division Report No. 17

Subject:          Meeting the Needs of the Community: Lane Cove Social Plan Update 2009 to 2014    

Record No:    SU128 - 40469/09

Author(s):       Eric  Poulos 

 

 

Executive Summary

 

This report is written to present the Draft “Meeting the Needs of Our Community: Lane Cove Social Plan 2009-2014” (the Social Plan) and the six individual target group Social Plans to Council for adoption for the purpose of public exhibition.  The target groups are: Children and Families, Young People, Seniors, Women and Men, People with Disability and People from Culturally and Linguistically Diverse Communities. Lane Cove Council has undergone an extensive process to arrive at its second Social Plan using the services of BBC Consulting Planners and consulting with the community, organisations and government departments. By placing the Plans on public display, Council will be able to gain feedback on how the community views the Plans and potentially can obtain additional information which will further assist Council address our local issues. 

 

The report recommends that the Plans be put on an extended public display period from October until the end of January 2010 because the draft Social Plans add up to a large amount of reading material and it will allow community groups, government organisations and members of the public ample time to read and comment on the content.  It also means that early in the new year a report with public comments can be brought back to Council.

 

Background

 

Social planning is a “process of investigating and responding to the social needs and aspirations of all the people who live and work in a local government area”. The Social Plan provides a strategic framework that can guide Council’s social development and meet community needs into the future. Council in 2005 adopted its first Lane Cove Social Plan covering the six target groups of Children and Families, Seniors, People with Disability, People from Culturally and Linguistically Diverse Backgrounds, Women and Youth.  The plans cover a five year period which ends in December 2009.  In reviewing and updating these first plans, Council will feed into our significant 10-15 years ‘big picture’ Community Strategic Planning Process - “Lane Cove Listens”. 

 

It is important to note that the Social Plan not only assists Council to plan and provide for the local community, but also assists government departments to develop a comprehensive picture of needs which they should address and provide funding for as well as local organisations to look at issues they can be involved in and apply for funding to address. 

 

The actions and recommendations in the Social Plan are not the sole responsibility of Council – they are intended to capture issues of importance to members of the local community and to allow for a collaborative and community response.  Council has utilised the expertise of the Lane Cove Social Development Group in our social planning processes. The Group includes three Councillors, Council staff and three experienced community members who have provided valuable input.  The Group has been an invaluable support and source of knowledge, not only in the implementation, evaluation and monitoring of the previous Social Plan, but in the updating of the Plan that is now before Council.  It will continue to meet regularly to further the Plan.

 

For the updating of the Plan, Council engaged BBC Consulting Planners who have considerable expertise, experience and a well regarded reputation in the industry.  Council developed an effective consultation process in conjunction with BBC which involved consulting with the community, organisations and government departments.  The consultations involved undertaking a community survey both on the Council Website and interviewing people in the Plaza, running an evening Community Forum for members of the public to input, and running several focus group consultations on the target groups.  For the first time Council also used ‘Bang the Table’ which is an independently moderated website for discussing public policy.  The Social Plan issues were put on the Web and members of the Lane Cove community could input their ideas and issues.  It then allows others in the community to see their views and then to pick up on a discussion or make their own points.

 

With such productive results from the research and consultation, it means that Lane Cove is now able to place the following target group chapters of the Social Plan on exhibition:-

 

·      Children and Families Social Plan 2009 to 2014;

·      Women and Men’s Social Plan 2009 to 2014;

·      Young People’s Social Plan 2009 to 2014;

·      Disability Social Plan 2009 to 2014;

·      Seniors’ Social Plan 2009 to 2014; and

·      Cultural and Linguistic Diversity Social Plan 2009 to 2014.

 

A hard copy of these target group chapters have been circulated to Councillors separately.  In addition, the Meeting the Needs of Our Community: Lane Cove Social Plan 2009-2014 is a summary document which incorporates recommendations of the individual social plans which have been developed and gives an overview, including “cross-cutting” themes which are either common to several target groups or which the community identified as important in Lane Cove.

 

Discussion

 

The first Social Plan has been a well utilised document as it took account of existing and future social needs in Lane Cove and offered strategies to respond to, and plan for those needs.  Council has received much positive feedback about the information and recommendations in the Social Plan from local organisations, government, businesses and individuals.  In doing the second Social Plan, which builds on and updates the first Social Plan, particularly taking into account the 2006 ABS data, reviewing how issues have progressed and what the community sees as the needs, Council is well placed to further understand and develop the social issues into the future. The Social Plan has been extensively consulted upon with input from the community, government and non-government agencies funding bodies and from the Lane Cove Social Development Group and the Lane Cove Access Committee.  Council will be able to use it to inform its Community Strategic Plan and its annual management plan.

 

Consultation Strategy

 

The community consultation is designed to communicate the process and outcomes of the draft Lane Cove Social Plan and the allied chapters covering the six target groups.  Any comments received will be reviewed and evaluated and a Report submitted to Council.

 

Draft Social Plan

Level of Participation

Inform

Involve

Consult

 

Form of Participation

Open

Targeted

Open

 

Target Audience

Lane Cove Community

Key message givers eg: Organisations, Government Departments, members of the public

Whole community and target groups

 

Proposed Medium

Advertisement, e- newsletter; community newsletter and

Public exhibition

Email

Website Exhibition and Survey

 

Indicative Timing

Public exhibition from 22 October 2009 until 1 February 2010

Starting 22 October 2009

Starting 22 October 2009

 

 

 

Conclusion

 

Given the wide consultation undertaken, the highly positive nature of the engagement with the community around the Social Plan, it is suggested that the Draft “Meeting the Needs of Our Community: Lane Cove Social Plan 2009-2014” (the Social Plan) and the six individual target group Social Plans be put on public exhibition.  By placing the Plans on public display, Council will be able to gain feedback on how the community views the plan and potentially can obtain additional information which will further assist Council address our local issues. 

 

It is recommended that Council put the Social Plans on an extended period of display until 1 February 2010.  It is also recommended that early in the new year a report with public comments can be brought back to Council.

 

 

RECOMMENDATION

 

That Council:-

 

1.         Receive and note the Report.

 

2.         Exhibit the draft “Meeting the Needs of Our Community Lane Cove Social Plan 2009-2014”             for comment and community input for an extended period until 1 February 2010 and             community consultation take place in accordance with the consultation strategy outlined in             the report.

 

3.         Exhibit the six draft target group chapters which include:-

·           Children and Families Social Plan 2009 to 2014

·           Young People’s Social Plan 2009 to 2014

·           Disability Social Plan 2009 to 2014

·           Senior’s Social Plan 2009 to 2014

·           Women and Men’s Social Plan 2009 to 2014

·           Cultural and Linguistic Diversity Social Plan 2009 to 2014

 

4.         Receive a further Report on the draft “Meeting the Needs of our Community: Lane Cove           Social Plan 2009-2014” and the six target group chapters after the exhibition period has           been completed to consider the results of the community consultation.

 

5.         The Lane Cove Social Development Group is thanked for their valuable input into updating             the Social Plan.

 

 

 

 

 

Jane  Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Children and Families Social Plan 2009 to 2013

36 Pages

 

AT‑2 View

Draft Women's and Men's Social Plan 2009 to 2013

35 Pages

 

AT‑3 View

Draft Young People's Social Plan 2009 to 2013

42 Pages

 

AT‑4 View

Draft People with Disability Social Plan 2009 to 2013

49 Pages

 

AT‑5 View

Draft Lane Cove Seniors Social Plan 2009 to 2013

87 Pages

 

AT‑6 View

Draft Cultural and Linguistic Diversity Social Plan 2009 to 2013

39 Pages

 

AT‑7 View

Draft Lane Cove Social Plan

58 Pages