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Minutes

Ordinary Council Meeting

3 August 2009 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 3 August 2009

 

Minutes

 

 

 

PRESENT: Councillor I. Longbottom (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S.Forrest, Councillor W. Gaffney, Councillor K. Mcilroy, Councillor P.Palmer, Councillor A. Smith and Councillor R. Tudge.

 

ALSO PRESENT: General Manager, Executive Manager - Corporate Services, Executive Manager - Environmental Services, Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Manager – Development Assessment and Chief Executive’s Secretary.

 

DECLARATIONS OF INTEREST:

 

Councillor Tudge declared a Pecuniary Interest in Open Space & Urban Services Report No. 43 – Amendment to Green Fees Lane Cove Golf Course as he is a Member.    He indicated he would take no part in discussion or voting on the matter of the Golf Club.

 

ACKNOWLEDGEMENT OF COUNTRY

 

The Mayor gave an Acknowledgement of Country.

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by the General Manager Mr Peter Brown.

 

The Mayor read correspondence from Sydney University Rowing Club requesting that Council defer consideration of the Application for a Boatshed at Cunninghams Reach, Linley Point to permit the applicant to address some of the concerns raised.

 

SUSPENSION OF STANDING ORDERS

226

RESOLVED on the motion of Councillors Smith and Mcilroy that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

The following people addressed Council:-

 

Pamela Fairburn 6 Woodford Street Longueville in support of the Recision Motion for the Lloyd Rees Bandstand Temporary Modifications.

 

Judith Mitchell Riverview in support of the steps & plinth being retained on the Lloyd Rees Bandstand.

 

Shaun Bailey Hunters Hill raised issues regarding Cunninghams Reach as a suitable location for a Boatshed the need for more transparency, accountability and consultation in Hunters Hill and claimed noise generation would be caused by rowers in the early mornings and from boats on the river as well as from boat lifting equipment.    He also stated the need for access provisions for users of area.

 

Deb Hirst 16 Park Road Greenwich in support of Council sponsorship for a Dragon Boat Race to be held in Prague.

 

Kevin Phillips 375 Burns Bay Road Lane Cove expressed concern at the lack of consultation regarding the proposal for Sydney University Boatshed at Cunninghams Reach.

 

Reg Miu President Lane Cove West Residents Association opposed the Cunningham’s Reach location for a boatshed on the grounds of the bulk of the proposed building, access for the public to the foreshore land, security issues and traffic disruption.   He supported the former location.

 

Chris Hartley, Hunters Hill and user of the park at Cunninghams Reach in support of the Sydney University Rowing Club’ Boatshed application.

 

Frances Vissel Fraser Street Lane Cove expressed concern about the use of Cunninghams Reach parkland for a boatshed, and suggested the former site for the Boatshed be considered.

 

Van Hua 15 Haughton Street, Linley Point, opposed the Boatshed development at Cunninghams Reach.

 

Fay Worner, Linley Point in opposition to the Boatshed on the grounds Cunninghams Reach was an unsuitable location.

 

Else Tremain Sydney University Women’s Rowing Club stressed the importance to women’s rowing for approval of the Sydney University Rowing Boatshed.

 

Terrence Alfred, Randwick, rower for Sydney University and former competitor in Olympics in support of the application for Sydney University Rowing Boatshed.

 

Ron Gornell Mafeking Avenue Lane Cove indicated Cunninghams Reach is unsuitable for a Boatshed and requested that Sydney University submit plans for an alternate site.         He also spoke in support of the Recision Motion for the Lloyd Rees Bandstand – Temporary Modification.

 

Jon Francis 31 The Crescent Linley Point opposed the application for the Sydney University Boatshed at Cunninghams Reach and requested the previous site be further investigated.

 

Nina Huelin spoke in opposition to the Boatshed at Cunninghams Reach on the grounds of safety also about children and families playing at the Lloyd Rees Bandstand.

 

William Dankbaar Kallaroo Road Lane Cove supported the application for Sydney University Rowing Club Boatshed at Cunninghams Reach.

 

Peter Ryan 371 Burns Bay Road, Lane Cove in opposition to a Boatshed at Cunninghams Reach.   He suggested alternate sites be considered in industrial areas.

 

Elaine Kirby Allambie Heights in support of the application for a Sydney University Rowing Club Boatshed at Cunninghams Reach.

 

Rene Kirby Sydney University’s Rowing Program and coach for rowers at North Sydney Girls High in support of  the application by Sydney University Rowing Club for a Boatshed at Cunninghams Reach.

 

Leander Rathsam, Linley Point questioned the location proposed for the Boatshed in Cunninghams Reach.

 

Kerrie Bigsworth Cremorne treasurer of Sydney University Womens Rowing Club supported the application for Sydney University Rowing Club Boatshed at Cunninghams Reach.

 

George Bawtree, Drummoyne spoke in support of the application for a boatshed as the previous location of the boatshed was unsuitable.

 

Pat Spring Chiswick, teacher, supported the application for Sydney University Rowing Club Boatshed at Cunninghams Reach.

 

Cheryl Lenahan, Hunters Hill, opposed the application of Sydney University Boatshed at Cunninghams Reach.

 

Noel Tait, 1 Carisbrook Street, Linley Point, opposed Cunninghams Reach as a site for the Sydney University Rowing Club Boatshed and suggested other sites be considered for the project.

 

Philip Baxter, Longueville regarding access for a rowing shed in its previous location.

 

Murray Clarke 22 Murray Street Russel Lea, former resident of Longueville and delegate for Rowing NSW discussed alternate venues for Rowing Clubs on Parramatta River and discussed the suitability of Lane Cove River for rowing.

 

Damon Hietbink previous member of the Rowing Club supported Cunninghams Reach as the site for the Sydney University Rowing Club Boatshed.

 

Terry O’Hanlon architect of the Sydney University Rowing Club Boatshed stated there was transparency of the application as well as public consultation.    He said previous consideration had been given to alternate sites for a boatshed.   He listed the public benefits to the area that approval of the application would include.

 

Jane Spring Russel Lea and President of Sydney University Womens Rowing Club supported the application for Sydney University Boatshed at Cunninghams Reach.

 

Len Brown 379 Burns Bay Road Lane Cove requested the Sydney University Rowing Club to return to the previous site for a Boatshed

 

Robert Smithies Sydney University Sport and Fitness asked that Council defer consideration of the Sydney University Boatshed at Cunninghams Reach Application to permit concerns raised to be addressed.

 

Resumption of Standing Orders

227

RESOLVED on the motion of Councillors Smith and Brooks-Horn that Standing Orders be Resumed.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

ADJOURNMENT

 

The meeting was adjourned at 8:30pm.

 

The Mayor open the Services and Resources Committee meeting at 8:30pm and adjourned it.

 

RESUMPTION

 

The meeting resumed at 8:45pm.

 

Procedural Motion

228

RESOLVED on the motion of Councillors Longbottom and Smith that the following item be brought forward and dealt with at this time:-

 

Environmental Services Division Report No. 147 – Cunninghams Reach Boatshed, Linley Point.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Referred Reports FROM Inspection Committee 01 August 2009

 

Environmental Services Division Report No. 147

SUBJECT: Cunninghams Reach Boatshed, Linley Point

229

RESOLVED on the motion of Councillors Longbottom and Smith that the item be deferred for consideration at the first Council meeting in September 2009.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

ADJOURNMENT

 

The meeting was adjourned at 8:49pm.

 

RESUMPTION

 

The meeting resumed at 9:00pm.

 

Notice of Motion No. 5

SUBJECT: Donation to AusSquad for the International Dragon Boat Race Championships at Prague in August 2009.

 

MOTION

 

A motion was moved by Councillors Brooks-Horn and Smith that:-

 

1.   Lane Cove Council, noting that (i) two local residents, Deb Hirst and Kara Whakatope are competing in the Australian Dragon Boat Team (AusSquad), and (ii) Deb has survived breast cancer and now paddles in the Dragons Abreast Sydney Team, make a donation of $2,500.00 to AusSquad as a contribution to the costs of the competing in the International Dragon Boat Race Championships at Prague in August 2009.

 

2.   The General Manager of Lane Cove Council take the necessary and required steps to ensure that the law and other requirements in relation to the above donation are complied with.

 

3.   Lane Cove Council invites the two competitors to address the Council at the commencement of a Council meeting in late September or early October 2009 on their experiences at the International Championships, and how the Council could contribute to raising community awareness of breast cancer and how survivors can lead full active lives after appropriate treatment.

 

 

Upon being put to the Meeting, the motion was declared lost.

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn and Longbottom (Total 4).

Against the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

 

Notices of Rescission

 

Notice of Rescission No. 2

SUBJECT: Lloyd Rees Bandstand Temporary Modifications

230

RESOLVED on the motion of Councillors Forrest and Mcilroy that the resolution in relation to Open Space and Urban Services Division Report No.32 of 6 July 2009 for temporary modifications to the Lloyd Rees Bandstand be rescinded.

 

 

For the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

Against the Motion were Councillors Smith, Bennison, Brooks-Horn and Longbottom (Total 4).

 

Notices of Motion

 

Notice of Motion No. 6

SUBJECT: Lloyd Rees Bandstand - Temporary Modifications

 

MOTION

 

A motion was moved by Councillors Forrest and Mcilroy that Council :-

1.   Receive the Dickson Rothschild Heritage Report (May 2009) for the Lloyd Rees    

       Bandstand and note, in particular, that the bandstand is regarded as historically,         

       aesthetically and socially significant for Lane Cove.

 

2.   Improve access around the bandstand and through to the Lane Cove Market Square  development by:-


a)   repositioning the cafe tables and chairs to the west of the bandstand;
b)   relocating any public bench, planter boxes, railings, etc as necessary; and
c)   removing the storage area/planter box to the south of the bandstand.

 

3.   Improve the functionality and appearance of the bandstand (in its current location)      

      through:-

 

 a) the formation of a voluntary working group that will develop alternative design concept/s for the Bandstand within 8-10 weeks, in line with recommendations of the Dickson Rothschild Heritage Report;

 b) and these be brought back to council with a recommendation, for consideration; and

 c) and the voluntary working group be retained in an advisory capacity to oversee the sketch plan, documentation, public exhibition, and construction, to ensure the heritage integrity of the Bandstand and consultation with representatives of the Bands.

 

4.   The members of the working group be:-

a)   A representative of the National Trust be consulted;

b)   Architects John Suprun and Barbara Buchanan who have both agreed top participate voluntarily & Richard Goodwin. John Suprun did the original drawings for the Bandstand for Harry Howard. Barbara Buchanan was an associate of Harry Howard. Richard Goodwin, Art Strategy consultant;

c)   A representative of the key Lane Cove band/s that use the Lloyd Rees Bandstand;

d)   Council officers as determined by the General Manager; and

e)   Councillor Forrest.

 

5.         Investigate options for safely storing performers' equipment whilst on stage.

 

6          (a)  The Working Party report to Council on the cost of any       recommendation;

 

(b) The Working Party report to Council as to the qualitative and quantitative       benefit of this proposal to the community, and

 

(c) The Working Party detail how the new design will correlate to the findings in the Attachment 1 from the National Trust.

 

 Foreshadowed Motion

 

A Foreshadowed Motion was moved by Councillors Bennison and Smith that:-

 

1.   Receive the Dickson Rothschild Heritage Report (May 2009) for the Lloyd Rees    

       Bandstand and note, in particular, that the bandstand is regarded as historically,         

       aesthetically and socially significant for Lane Cove.

 

2.   Improve access around the bandstand and through to the Lane Cove Market Square  development by:-


a)   repositioning the cafe tables and chairs to the west of the bandstand;
b)   relocating any public bench, planter boxes, railings, etc as necessary; and
c)   removing the storage area/planter box to the south of the bandstand.

 

3.   Improve the functionality and appearance of the bandstand (in its current location)      

      through:-

 

 a) the formation of a voluntary working group that will develop alternative design concept/s for the Bandstand within 8-10 weeks, in line with recommendations of the Dickson Rothschild Heritage Report;

 b) and these be brought back to council with a recommendation, for consideration; and

 c) and the voluntary working group be retained in an advisory capacity to oversee the sketch plan, documentation, public exhibition, and construction, to ensure the heritage integrity of the Bandstand and consultation with representatives of the Bands.

 

4.   The members of the working group be:-

a)   A representative of the National Trust be consulted;

b)   Architects John Suprun and Barbara Buchanan who have both agreed top participate voluntarily & Richard Goodwin. John Suprun did the original drawings for the Bandstand for Harry Howard. Barbara Buchanan was an associate of Harry Howard. Richard Goodwin, Art Strategy consultant;

c)   A representative of the key Lane Cove band/s that use the Lloyd Rees Bandstand;

d)   Council officers as determined by the General Manager;

e)   Councillor Forrest; and

f)    A member of Lane Cove ALIVE

 

5.         Investigate options for safely storing performers' equipment whilst on stage.

 

6          (a)  The Working Party report to Council on the cost of any       recommendation;

 

(b) The Working Party report to Council as to the qualitative and quantitative       benefit of this proposal to the community, and

 

(c) The Working Party detail how the new design will correlate to the findings in the Attachment 1 from the National Trust; and

 

(d)  The Working party provide details as to how the redesign will fit

into the Public Master Domain Plan.

 

231

Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

Against the Motion were Councillors Smith, Bennison, Brooks-Horn and Longbottom (Total 4).

 

 

The Foreshadowed Motion Lapsed.

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 6 JULY 2009

232

RESOLVED on the motion of Councillors Smith and Gaffney that the minutes of the Ordinary Council meeting held on the 6 July 2009 be received.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

233

RESOLVED on the motion of Councillors Smith and Gaffney that the minutes of the Ordinary Council meeting held on the 6 July 2009 be confirmed.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Mayoral Minutes

 

Mayoral Minute No. 2

SUBJECT: Special Recognition for Distinguished Service to the Municipality of Lane Cove - the Lane Cove Medal

 

MOTION

 

A motion was moved by Councillors Longbottom and Smith that Council:

 

1.         Instigate The Lane Cove Medal and Lapel Badge for distinguished service to Lane Cove as part of the Lane Cove Citizenship Awards to take effect for the next Awards Ceremony in 2010.

 

       2.         Award the Lane Cove Medal & Lapel Badge according to the following eligibility criteria:-

 

·     The Lane Cove Citizen of the Year and all past Citizens of the Year

      (only category to be awarded posthumously);

·     Federal Member after twelve years of continuous service;

·     State Member after twelve years of continuous service;

·     Councillors/Alderman of Lane Cove after twelve years of continuous service;

·     Leaders/Presidents/Chairmen of community groups/organisations and sporting bodies after twenty-five years of service to the particular organisation in that position;

·     Members of the Lane Cove State Emergency Service after twenty-five years of service;

·     People who serve in a voluntary capacity for a period of thirty years or more in the organisation (e.g. Meals on Wheels, Royal North Shore Hospital, etc);

·     Members of Service Clubs (Rotary, Lions, etc) after serving thirty years; and

·     Very Special Community Awards (Municipal residents or long committed service to Lane Cove organisations).

 

3.          Establish a Distinguished Service Awards Committee to determine distinguished service awardees for endorsement by Council.

 

4.          Hold an initial Special Awards Ceremony as soon as feasible due to the large number of eligible recipients as listed in the list marked “B” (separately circulated).

 

 

Upon being put to the Meeting, the motion was declared lost.

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn and Longbottom (Total 4).

Against the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

 

Orders Of The Day

 

Order Of The Day No. 12

SUBJECT: Citizenship Ceremony 12 August 2009

234

RESOLVED on the motion of Councillors Smith and Longbottom that Councillor Smith attend the Citizenship Ceremony of 12 August 2009 and speak to the new citizens about local government.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Order Of The Day

SUBJECT: PETITION – FOR PEDESTRIAN CROSSING ON MOWBRAY ROAD BETWEEN BEACONSFIELD ROAD & DALRYMPLE AVENUE.

235

RESOLVED on the motion of Councillors Longbottom and Tudge that:-

 

1.                  Council accept the petition

 

2.                  The request be submitted to the Traffic Committee.

 

3.                  The Head Petition be notified of Council’s resolution.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

General Managers Reports

 

General Managers Report No. 18

SUBJECT: Lane Cove Market Square Status Report

236

RESOLVED on the motion of Councillors Smith and Tudge that the Report be received and noted.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 39

SUBJECT: 2009 Local Government Association Conference

237

RESOLVED on the motion of Councillors Smith and Tudge that Council endorse the three further motions on Alcohol Free Zones and Local Government Superannuation Scheme for 2009 Local Government Association Conference.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 38

SUBJECT: State Transit Authority Metrobus Route 20

238

RESOLVED on the motion of Councillors Palmer and Smith Council advise the State Transit Authority that:-

a.   there is in principle support for the Metrobus Route 20 service. 

b.   requests the State Transit Authority to further investigate an alternate terminus location at Lane Cove West Business Park because:

i.        there are few existing bus services for the large number of workers in the Business Park;

ii.      The Business Park could provide a better terminus than the town centre which already has limited commuter parking spaces;

iii.    Council has concerns with the lack of analysis on the likely traffic impacts and safety problems that will occur in Little Street and Central Avenue with increased bus usage;

iv.     A safer traffic route is possible with the Business Park as the terminus; and

v.       A terminus in the Business Park would strategically be a better outcome given that it would utilise the existing bus interchange at the corner of Longueville & Epping Roads as part of its route.

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Open Space and Urban Services Division Report No. 39

SUBJECT: Blackman Park Plan of Management and Masterplan

239

RESOLVED on the motion of Councillors Tudge and Smith that the amended Blackman Park Plan of Management and Master Plan dated July 2009 be adopted.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Open Space and Urban Services Division Report No. 43

SUBJECT: Amendment to Green Fees at Lane Cove Golf Course

Councillor Tudge vacated the chamber and took no part in discussion or voting on the matter.

 

240

RESOLVED on the motion of Councillors Smith and Forrest that:-

 

1.   Council adopt the new categories of Green Fees for the purposes of public exhibition.

 

2.   The proposed new categories of Green Fees be placed on public exhibition for 6 weeks and community consultation takes place in accordance with the Consultation Strategy outlined in the report.

 

3.   A further report be submitted to Council following the exhibition period to amend the 2009/10 Fees and Charges.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy and Palmer (Total 8).

Against the Motion was Nil (Total 0).

Absent: Councillor Tudge (Total 1).

 

Councillor Tudge rejoined the meeting.

 

Human Services Division Reports

 

Human Services Division Report No. 10

SUBJECT: NSW Community Building Partnership Program

241

RESOLVED on the motion of Councillors Smith and Brooks-Horn that Council:-

 

1.         Write to the Lane Cove Occasional Child Care Inc and recommend that they submit an application for the NSW Community Building Partnership Grant Funds for an amount of $60,000 being the total cost of the project.

 

2.         Provide a letter of support for the application for Lane Cove Occasional Child Care Inc.

 

3.         Indicates its support for submission of the following projects and provision of matching funds for the Community Building Partnership Program (NSW) – the amount listed below is Council’s contribution:

 

(i)         Carisbrook House Museum – repair of external stonework and

Remediation work to internal ceilings and paintings - $20,000

           

(ii)        Canoe Facility – construction of small watercraft facility - $100,000.

 

(iii)       Stringybark Reserve playground update - $10,000

 

(iv)       Yorks Corner playground update - $5,000

 

(v)        Blackman Park Sportsfields improvements - $21,000.

 

4.         Approve the submission of a grant application to the Community Infrastructure Program for $67,000 to be allocated to the Police Station Refurbishment if guidelines permit.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Reports Of Committees

 

Report Of Committees No. 4

SUBJECT: Report on Inspection Committee for Cunningham's Reach Rowing Facility, Linley Point

242

RESOLVED on the motion of Councillors Longbottom and Smith that the report be received and noted.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

CLOSE

 

The meeting closed at 10:09pm.

 

Confirmed at the Ordinary Council Meeting of 17 August 2009, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********

 

MEETING FILE REF:  Document2