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Minutes

Ordinary Council Meeting

1 June 2009 7:00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 1 June 2009

 

Minutes

 

 

 

PRESENT: Councillor I. Longbottom (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S.Forrest, Councillor W. Gaffney, Councillor K. Mcilroy, Councillor P.Palmer, Councillor A. Smith and Councillor R. Tudge.

 

ALSO PRESENT: Acting General Manager, Executive Manager - Environmental Services, Acting Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Director Major Projects and Chief Executive Secretary.

 

DECLARATIONS OF INTEREST:

 

Nil.

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by Rev Eric Percival.

 

ACKNOWLEDGEMENT OF COUNTRY

 

The Mayor gave an Acknowledgement of Country.

 

The Mayor spoke of the passing of Claudia Leach and acknowledged Claudia’s service to the community of Lane Cove.   Council observed a minutes of silence in her honour.

 

SUSPENSION OF STANDING ORDERS

153

RESOLVED on the motion of Councillors Smith and Bennison that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

The following persons addressed Council:-

 

Mr Ken Ebeling, 24 River Road West Lane Cove regarding his previous requests for the installation of a bollard between his driveway and No. 26.   He disputed Council’s refusal to install a bollard on the grounds of safety.

 

Mr Doug Stuart, William Edward Street, Longueville member of RASAD regarding Open Space & Urban Services Reports 25 and Human Services Report No. 7.   He requested Council establish a shopfront display to facilitate public consultation on these matters for a minimum of 3 days per week including Saturday mornings.    Regarding Open Space & Urban Services Report No.  24 he opposed the removal of the steps to west on the Bandstand.

 

Mr David Cant, local architect and Vice President of Lane Cove Concert Band opposed the removal of steps at western end of the Bandstand and suggested the planter box be reduced in size leaving room for the storage for band equipment

 

Graham Holland, Johnson Crescent Lane Cove claimed there is no need to remove the steps from the Bandstand.

 

Corinne Fagueret, Austin Crescent Lane Cove regarding public consultation in respect to the Draft Lane Cove Village Public Domain Master Plan and the Draft Lane Cove Public Art Strategy and Public Art Master Plan April 2009 for public exhibition.   She said an on-line survey is insufficient public consultation and urged Council to set up of a stall in the Plaza and in the Aquatic Centre, she also called for radio ads and mailbox drops to facilitate wider public consultation.

 

Resumption of Standing Orders

154

RESOLVED on the motion of Councillors Smith and Brooks-Horn that Standing Orders be resumed.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 18 MAY 2009

155

RESOLVED on the motion of Councillors Smith and Tudge that the minutes of the Ordinary Council meeting held on the 18 May 2009 be received.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

156

RESOLVED on the motion of Councillors Smith and Tudge that the minutes of the Ordinary Council meeting held on the 18 May 2009 be confirmed with the following correction to Minute 151: -

 

“Council adopt the maps attached to this Report at AT 1  Part 1 & 2 – Floor Space – St Leonards and Height of Buildings – St Leonards Part 1, 2,3,4 & 5 for submission to the Department of Planning under section 68(9) of the Environmental Planning and Assessment Act 1979, which provide for the following changes to the DLEP”

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

The Mayor informed Council that a Service to celebrate the life of the late Claudia Leach would be held in a Lane Cove venue on 13 June 2009 commencing at 2pm.  

 

Procedural Motion

157

RESOLVED on the motion of Councillors Longbottom and Tudge that the following items be brought forward and dealt with at this time:-

  • Open Space & Urban Services Report No. 25 – Draft Lane Cove Village Public Domain Master Plan.

 

  • Human Services Division Report No. 7 – Draft Lane Cove Public Art Strategy and Public Art Master Plan April 2009.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Open Space and Urban Services Division Report No. 25

SUBJECT: Draft Lane Cove Village Public Domain Master Plan

 

MOTION

 

A motion was moved by Councillors Forrest and Tudge that Council defer display of the Draft Lane Cove Village Public Domain Master Plan until residents have had time to experience and consider the changes to the Lane Cove Plaza following the opening of Lane Cove Market Square.

 

FORESHADOWED MOTION

 

A Foreshadowed Motion was moved by Councillors Longbottom and Bennison that:-

 

1.         Council adopt the Draft Lane Cove Village Public Domain Master Plan, dated May 2009 for the purposes of public exhibition;

 

2.         The Draft Lane Cove Village Public Domain Master Plan be placed on public exhibition for 120 days and community consultation take place in accordance with the Consultation Strategy outlined in the report; and

 

3.         A further report be submitted to Council following the exhibition period to consider the results of the community consultation.

 

158

The Motion was put to the Meeting and declared carried.

 

For the Motion were Councillors Forrest, Gaffney, Mcilroy, Palmer and Tudge (Total 5).

Against the Motion were Councillors Smith, Bennison, Brooks-Horn and Longbottom (Total 4).

 

 

The Foreshadowed Motion lapsed.

 

Human Services Division Report No. 7

SUBJECT: Draft Lane Cove Public Art Strategy and Public Art Master Plan April 2009

159

RESOLVED on the motion of Councillors Smith and Brooks-Horn that:-

 

1.         Council adopt the Draft Lane Cove Public Art Strategy and Public Art Master Plan dated April 2009 for the purposes of public exhibition.

 

2.         The Draft Lane Cove Public Art Strategy and Public Art Master Plan be placed on Public Exhibition for 120 days and community consultation take place in accordance with the consultation strategy outlined in the Report.

 

3.         Council notes the Statement Of Significance by Dickson Rothchild Heritage Report for the Lane Cove Bandstand, specifically its Historical, Aesthetic and Social Significance.

 

4.         A further Report be submitted to Council following the exhibition period.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


 

Matter Arising

160

RESOLVED on the motion of Councillors Forrest and Tudge that Council request R. Goodwin to incorporate a summary of the Historical, Aesthetic & Social Significance in Section 2.2 of the Art Strategy.

 

 

For the Motion were Councillors Smith, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 8).

Against the Motion was Councillor Bennison (Total 1).

 

General Managers Reports

 

General Managers Report No. 12

SUBJECT: Lane Cove Market Square Status Report

161

RESOLVED on the motion of Councillors Smith and Tudge that the Lane Cove Market Square status report be received and noted.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 30

SUBJECT: Determination of Local Government Remuneration Tribunal for Councillors Fees

162

RESOLVED on the motion of Councillors Smith and Gaffney that the maximum fee be paid to the Mayor and Councillors for 2009/2010.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom and Tudge (Total 7).

Against the Motion were Councillors Mcilroy and Palmer (Total 2).

 

 

Corporate Services Division Report No. 31

SUBJECT: Draft Legislation, Manual and Guidelines for Integrated Planning and Reporting Framework

163

RESOLVED on the motion of Councillors Tudge and Smith that:-

 

1.          Council prepare a submission including issues raised in this report on the draft legislation, guidelines and manual in respect of the proposed Integrated Planning Framework for NSW councils.

 

2.         A further report be provided to Council once the legislation has been passed and the final guidelines and manual are released.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 


ADJOURNMENT:

 

The meeting was adjourned at 8:13pm

 

The Mayor opened the Services & Resources Committee Meeting at 8:14pm and adjourned it.

 

RESUMPTION

 

The meeting resumed at 8:15pm.

 

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 24

SUBJECT: Lloyd Rees Bandstand - Temporary Modifications

 

Councillor Palmer vacated the chamber at 8:16pm and rejoined the meeting at 8:17pm.  

 

164

RESOLVED on the motion of Councillors Longbottom and Smith that Council defer the matter and invite the Heritage Consultants to address Council at an inspection to take place on Saturday 4 July 2009.  

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 12

SUBJECT: Renaming of Howell Place

165

RESOLVED on the motion of Councillors Longbottom and Smith that:-

 

1.      Council write to relevant residents of Howell Place and Howell Avenue seeking their views on the proposed renaming of Howell Place and suggesting it be called Jacaranda Place; and

 

2.      A report be submitted to Council recommending appropriate action in relation to any responses.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Report No. 15

SUBJECT: Street Name Proposal - Off Burns Bay Road

166

RESOLVED on the motion of Councillors Longbottom and Smith that Council:-

 

1.         Not proceed with naming the small portion of road described in this report;

 

2.                  Write to relevant owners and building Body Corporates explaining concerns raised by service providers regarding a desire for clear signage of their buildings and that Council reviews its signage in the area;

 

3.                  Write to the Taxi Council alerting them that the residents of 292, 296, 300A, 300B, 300C, and 302 Burns Bay Road have experienced difficulties getting taxis to their addresses; and

 

4.                  Write to the resident who raised this issue initially and advise them of Council’s decision.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

Environmental Services Division Report No. 17

SUBJECT: Council nominations for the Joint Regional Planning Panel

167

RESOLVED on the motion of Councillors Longbottom and Smith that the General Manager be requested to follow this matter up with the LGSA and the Minister for Planning, and if all of the concerns regarding Conflicts of Interest, Codes of Conduct and the other issues  contained in the correspondence from the LGSA dated 1 June 2009 are addressed to his satisfaction, the General Manager advise the Minister that Council’s nominated representatives to the Joint Regional Planning Panel are  the Mayor of the day (Councillor Ian Longbottom, with the Deputy Mayor of the day (Councillor Ann Smith) as alternate and Michael Mason with Stephanie Bashford as alternate.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Gaffney, Longbottom, Mcilroy and Palmer (Total 7).

Against the Motion were Councillors Forrest and Tudge (Total 2).

 

 

 

CLOSE

 

The meeting closed at 9:09pm.

 

Confirmed at the Ordinary Council Meeting of 15 June 2009, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********

 

MEETING FILE REF:  Document2