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Agenda

Ordinary Council Meeting

1 June 2009

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 1 June 2009 commencing at 6:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Ian Longbottom. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 18 MAY 2009

 

 

Orders Of The Day

 

General Managers Reports

 

2.       General Managers Report No. 12

SUBJECT: Lane Cove Market Square Status Report

 

Corporate Services Division Reports

 

3.       Corporate Services Division Report No. 30

SUBJECT: Determination of Local Government Remuneration Tribunal for Councillors Fees

 

4.       Corporate Services Division Report No. 31

SUBJECT: Draft Legislation, Manual and Guidelines for Integrated Planning and Reporting Framework

 

Open Space and Urban Services Division Reports

 

5.       Open Space and Urban Services Division Report No. 24

SUBJECT: Lloyd Rees Bandstand - Temporary Modifications

 

6.       Open Space and Urban Services Division Report No. 25

SUBJECT: Draft Lane Cove Village Public Domain Master Plan

 

Environmental Services Division Reports

 

7.       Environmental Services Division Report No. 12

SUBJECT: Renaming of Howell Place

 

8.       Environmental Services Division Report No. 15

SUBJECT: Street Name Proposal - Off Burns Bay Road

 

9.       Environmental Services Division Report No. 17

SUBJECT: Council nominations for the Joint Regional Planning Panel

 

Human Services Division Reports

 

10.     Human Services Division Report No. 7

SUBJECT: Draft Lane Cove Public Art Strategy and Public Art Master Plan April 2009  

 

QUESTIONS WITHOUT NOTICE

 

 

 

                  


Reference:    General Managers Report No. 12

Subject:          Lane Cove Market Square Status Report    

Record No:    SU1460 - 17496/09

Author(s):       John Lee 

 

 

 

Executive Summary

 

This Lane Cove Market Square Status Report briefs Councillors on progress to date.

With completion of the supermarket level and most of the Library / Retail / Plaza level, work in the next month should see the most of concrete floors completed and the roof commenced.

 

Discussion

 

The Independent Certifier has approved payment of 70% of Council’s contribution to the carpark.  The remaining 30% is payable on handover of the carpark expected later October 2009.

 

With completion of the supermarket level and most of the Library / Retail / Plaza level, work in the next month should see the most of concrete floors completed and the roof commenced.

 

The following photomontage provides a glimpse of state of play during the last supermarket level pour (adjacent to the link road).

 

 


The next picture provides a view from Austin Street looking west.

 

 

Program

 

Woolworths have advised their revised construction program as at 26 May 2009 is:

 

Supermarket shell handover for fitout                         6 August 2009

Mall and Retail shell handover for fitout                      17 August 2009

Library shell handover for fitout                                   17 August 2009

Gymnasium shell handover for fitout                          23 August 2009

Practical Completion                                                  15 October 2009

 

Based on current progress, it is expected that the above dates are optimistic by about 3 weeks, realistically setting practical completion and opening of the carpark, supermarket and specialty shops by mid November.

 

RECOMMENDATION

 

That the Lane Cove Market Square status report be received and noted.

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council at the Meeting 1 June 2009

22/05/2009 to Ordinary Council

Corporate Services Division Report No. 30

Subject:          Determination of Local Government Remuneration Tribunal for Councillors Fees    

Record No:    SU839 - 17067/09

Author(s):       Ian Naylor 

 

 

Executive Summary

 

This report details the recent determination of the Local Government Remuneration Tribunal for Councillors Fees.

 

Discussion

 

The Local Government Remuneration Tribunal handed down a determination (see link below for more detail) on 29 April 2009 under Sections 239 and 241 of the Act on the level of fees to be paid to Councillors and Mayors from 1 July 2009:-

 

(http://www.remtribunals.nsw.gov.au/local_government/2009_report_and_determinations)

 

The Local Government Remuneration Tribunal has increased all minimum and maximum fees for Mayors and Councillors by 2.5%.  The table below shows the current annual fees paid to Lane Cove Councillors and the new minimum and maximum annual fees as determined by the tribunal:-

 

 

Current Annual Fee

New Minimum Annual Fee

New Maximum Annual Fee

Mayor (in addition to the Councillor Fee)

$33,010

$14,980

 

$33,840

 

Councillors

$14,540

$  7,040

$15,500

 

The program in Council’s Draft Budget for 2009/10 provides for these increases.

 

RECOMMENDATION

 

That Council determine the appropriate fee to be paid to the Mayor and Councillors for 2009/2010.

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL010609CSD_30

*****   End of Corporate Services Division Report No. 30   *****

 


Reference:    Corporate Services Division Report No. 31

Subject:          Draft Legislation, Manual and Guidelines for Integrated Planning and Reporting Framework    

Record No:    SU240 - 17240/09

Author(s):       Ian Naylor 

 

 

Executive Summary

 

The Minister for Local Government, Barbara Perry MP, recently released the draft Integrated Planning and Reporting Framework setting a new direction for Local Government.  Following extensive consultation with a variety of stakeholders, the State Government has released the Exposure Draft Local Government Amendment (Planning and Reporting) Bill 2009 and the Local Government (General) Amendment (Planning and Reporting) Regulation 2009 for public consultation. The draft legislation is supported by draft Planning and Reporting Guidelines, a draft Planning and Reporting Manual and a set of frequently asked questions has also been prepared.

 

Background

 

The new planning and reporting framework for NSW local government is proposed to improve local councils’ long term community planning and asset management as well as streamline reporting to the community. The new framework aims to improve the sustainability of local communities by encouraging councils, residents and State agencies to work together on long term plans. Councils are invited to make submission to the Department on the draft legislation, guidelines and manual. The closing dates for submissions have been staggered, so that comments on the legislation can be considered first.

 

The closing dates for submissions are:-

 

1. Draft Bill and Regulation - 12 June 2009

2. Draft Guidelines and Manual - 3 July 2009

 

Under the proposed Integrated Planning and Reporting Framework councils will be required to develop:

 

·      A 10-year Community Strategic Plan (CSP) - this outlines the local priorities and future aspirations;

·      A Resourcing Strategy - this includes asset management planning, a workforce

management strategy and long term financial planning; and

·      A Delivery Program and Operational Plans - an ‘action plan’ to show how projects and programs are going to be delivered during council’s term in office.

 

Discussion

 

The release of this legislation and associated guidelines and manual has been expected by NSW councils for some time.  The Department of Local Government have consulted widely to determine the above framework, including presentations to councils, various regional organisations of councils (ROC’s) and the LGMA Integrated Planners Network. 

 

Staff have begun preparations for this new framework and it is anticipated that Council will be in a position in 2010 to implement the proposed new planning framework.

 


Main Changes Proposed in the Draft Bill and Regulation:-

 

·     Amendments to include the requirements for the integrated planning framework detailed above to be mandatory for all NSW councils;

·     The requirement that each council develop a community engagement strategy to consult on the establishment of a Community Strategic Plan;

·     Amendments to Annual Report provisions to legislate reporting on Council’s Delivery Plan and Community Strategic Plan;

·     Replacement of the Management Plan with the Operational Plan; and

·     The requirement for each NSW Council to establish the Delivery Program on 1 July after each ordinary council election.

 

Council Submission on Legislation and Guidelines

 

The Guidelines and Manual are quite comprehensive and give councils specific direction for each of the new plans required by the draft legislation.  However, there are some issues which are highlighted below that need to be addressed and are proposed to be part of Council’s submission.  The main issue is the role of the State of the Environment Report (SoE).  Many councils and the LGMA Integrated Planners Network have recommended that the SoE be incorporated into the CSP as part of the environmental considerations of the Quadruple Bottom Line. However the legislation sets out separate extensive requirements for a SoE as part of the Annual Report.  This creates additional work for councils as the SoE would need to be in addition to the CSP and provide confusion to the community, rather than have an all encompassing CSP.

 

It is recommended that Council’s Submission on the legislation and guidelines cover the following areas:-

 

·     Support for the new legislation and proposed integrated planning framework;

·     The new provisions for State of the Environment reporting should be removed as they do not implement the principles of the reforms.  The environment should be at the centre of the CSP.  The Annual Report is intended to report in issues of concern to the community and the environment is a central part of this, not a separate addition.

·     The Department of Local Government should provide funding for regional NSW councils that will find it difficult to find resources to implement the new framework;

·     The Department of Local Government should be requested to take a proactive role along the lines of the Victorian model and undertake state wide research and develop indicators (KPI’s) that councils could use in developing their plans and applied across the state; and

·     The Department of Local Government be requested to provide a more detailed framework on the requirements for a community engagement strategy to assist NSW councils in consulting with the community.

 

Social Plan

 

Councils are no longer required to complete a separate Social Plan. Social planning becomes an integral part of the development of the Community Strategy Plan. Councils’ must ensure that their Community Strategic Plan adequately addresses social as well as environmental, economic and civic leadership issues. Lane Cove is currently completing a review of the current Social Plan, which when completed, will become one of Council’s issue plans.  Strategies and goals from the new Social Plan will be integrated into Lane Cove’s Community Strategic Plan in the same way as other issue plans, e.g. Cultural Plan.

 

 


 

Conclusion

 

Council’s Executive Manager – Corporate Services and Manager – Governance will attend a workshop being held on 27 May, by the Department of Local Government on the proposed Integrated Planning and Reporting Framework.  The discussions at this workshop and the issues raised in this report will form part of Council’s submission in response to the draft legislation, guidelines and manual.

 

 

RECOMMENDATION

 

That:-

 

1.  Council prepare a submission including issues raised in this report on the draft legislation, guidelines and manual in respect of the proposed Integrated Planning framework for NSW councils.

 

2.  A further report be provided to Council once the legislation has been passed and the final guidelines and manual are released.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Reference:    Open Space and Urban Services Division Report No. 24

Subject:          Lloyd Rees Bandstand - Temporary Modifications    

Record No:    SU3368 - 16355/09

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

The Lloyd Rees Bandstand is an iconic part of the Lane Cove Plaza. Its retention also forms an integral component of the draft Lane Cove Village Public Domain Master Plan. The draft Master Plan will be the basis of a separate report to Council.

 

The Woolworths Market Square development is scheduled to open in November 2009. It is anticipated that there will be pedestrian movement between the Market Square development and the Rosenthal Avenue Car Park via the plaza and Epitome Arcade. To provide an interim improvement for pedestrian access at the western end of the Plaza, Council is considering the removal of the steps on the western side of the Bandstand and the landscape/storage area on the southern side of the Bandstand.

 

Dickson Rothschild (Heritage Planners), Spackman Mossop Michaels (Lane Cove Village Public Domain Master Plan) and Richard Goodwin (Lane Cove Public Art Strategy) all reviewed the proposed interim changes and agreed that they would not impact on the heritage value or the integrity of the Lloyd Rees Bandstand.

 

As such, it is recommended that Council approve of the removal of the steps on the western side of the Bandstand and the landscape/storage area on the southern side of the Bandstand as an interim measure. This will be until such time that the draft Lane Cove Village Public Domain Master Plan has been publicly exhibited, all comments considered by Council and final approval provided for a revamped Plaza area, including the final location and the adaptive reuse of the Lloyd Rees Bandstand.

 

 

Background

 

In March 1980, Lloyd Rees wrote to the Mayor of Lane Cove, William Henningham suggesting a fountain for the Lane Cove Plaza.  In the letter he also suggested the construction of a bandstand, as he felt that the Plaza needed a ‘visual focal point, such as a bandstand with a touch of fantasy about it…’’ and a place for shade, ‘public addresses and music’.  The Plaza was the first pedestrian mall in Australia to be created by closing a main road. Rees donated $5000 towards the project. The Lane Cove Symphony Orchestra also donated $638 towards the project.

 

The project was then referred to the designer Harry Howard, who had completed numerous landscape projects for the Council, including the design of the Plaza itself.

 

The bandstand was completed in January 1983 It was opened by the Mayor, Roslyn Baxter, on the 9 April 1983.  It was resolved to name the bandstand the ‘Lloyd Rees Bandstand’.

 

In 1996, Lane Cove Council Plaza underwent refurbishment and the bandstand was relocated from just west of Birdwood Lane to its’ current location, just east of Rosenthal Avenue. It was re-constructed on a raised tiled plinth on which it stands today, a setting quite different to the raised grass platform of which it was originally sited, when it was visually prominent from Longueville Road and a focal point in the Plaza.

 

In 2002, the Lloyd Rees Bandstand featured on a book mark designed to celebrate 25 years of the Lane Cove Plaza.

 

Since the Bandstand’s construction in 1983 and refurbishment and re-location in 1996, the open plaza area has become a busy centre of activity in Lane Cove. It is currently filled with cafes, café umbrellas, play areas for children and has a large shade cloth structure immediately adjacent to the Lloyd Rees Bandstand which obscures it from view. The growth of the trees in the Plaza has also contributed to the Bandstand being almost entirely obscured from view, unlike when it was constructed as the focal point of the Lane Cove Plaza highly visible in the round as a prominent feature from both Burns Bay and Longueville Roads.

 

In 2009, Lane Cove Council commissioned Spackman Mossop Michaels to undertake the Lane Cove Village Public Domain Master Plan, and Richard Goodwin to prepare the Lane Cove Public Art Strategy.

 

 

Discussion

 

The Market Square development is scheduled to be open for business by November 2009. As an interim arrangement, Council intends to improve accessibility in the western end of the Plaza, adjacent to the Lloyd Rees Bandstand and between the Market Square development and the Epitome Arcade (that leads to Rosenthal Avenue Car Park). Part of this interim improvement involves removal of the steps on the western side of the Bandstand and the landscape/storage area on the southern side of the Bandstand.

 

To ensure these interim changes do not impact on the heritage value of the Bandstand, Council commissioned heritage consultants Dickson Rothschild to prepare a Heritage Report on the Bandstand. This is provided as Attachment 1. Recommendation 10 of the Heritage Report states:

 

Structures abutting the Bandstand which were not part of the original design (such as storage area, tiled platform and steps and the more recent landscape additions) may be removed.

 

Council also sought input from Richard Goodwin (undertaking the Public Art Strategy) and Spackman Mossop Michaels to ascertain their views as to the overall impacts of these interim changes. Both consultants agreed that the proposed removal of the steps on the western side of the Bandstand and the landscape/storage area on the southern side of the Bandstand would not aggrieve the heritage, community or cultural values of the Lloyd Rees Bandstand.

 

 

Conclusion

 

It is proposed that Council remove the steps on the western side of the Bandstand and the landscape/storage area on the southern side of the Bandstand as an interim measure. This will be until such time that the Lane Cove Village Public Domain Master Plan has been publicly exhibited, all comments considered by Council and final approval provided for a revamped Plaza area, including the final location and the adaptive reuse of the Lloyd Rees Bandstand.


 

 

RECOMMENDATION

 

That:-

 

1.         Council approve the interim arrangement of removing the steps on the western side of the Lloyd Rees Bandstand and the landscape/storage area on the southern side of the Bandstand.

 

2.         That the final location and adaptive reuse of the Lloyd Rees Bandstand be considered as part of the Lane Cove Village Public Domain Master Plan, the subject of a separate report to Council.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Dickson Rothschild Heritage Report for the Lloyd Rees Bandstand

5 Pages

 

 

 


Reference:    Open Space and Urban Services Division Report No. 25

Subject:          Draft Lane Cove Village Public Domain Master Plan    

Record No:    SU3368 - 17120/09

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

A draft Lane Cove Village Public Domain Master Plan has been prepared by Urban Planning consultants, Spackman Mossop Michaels, which has been developed following a number of workshops with Councillors, a workshop with interested representatives of various Lane Cove resident associations, Lane Cove Alive, the Lane Cove Chamber of Commerce, and the Commercial Property Owners Association of Lane Cove.

 

The draft Lane Cove Village Public Domain Master Plan sets out two options for the future urban design of the Lane Cove Plaza, and urban design issues and actions for:-

 

1.   Longueville Road, between Epping Road and Central Avenue;

2.   Longueville Road, outside the Library Forecourt and the Community Centre;

3.   Little Lane;

4.   Rosenthal Lane and Birdwood Lane; and

5.   Burns Bay Road.

 

It is proposed that the Council adopt the draft Lane Cove Village Public Domain Master Plan for the purposes of public exhibition.

 

 

Background

 

The preparation of a draft Lane Cove Village Public Domain Master Plan was one of the key actions in the Lane Cove Structure Plan, adopted July 2008. In November 2008, Council engaged Spackman Mossop Michaels to prepare the draft Lane Cove Village Public Domain Master Plan. Richard Goodwin was later engaged to prepare the Lane Cove Public Art Strategy that aligns with the Master Plan. The Public Art Strategy is the basis of a separate report prepared by Human Services.

 

 

Discussion

 

Attached is the draft Lane Cove Village Public Domain Master Plan, dated May 2009. The draft Master Plan predominantly examines the urban design of the Plaza area. Two options have been prepared that provide for a less cluttered Plaza area.

 

The main features of Option 1 are:

 

·     The Lloyd Rees Bandstand is adaptively reused and remains virtually in its’ current location (moving about 3-4 metres to the east);

·     A shaded seating and performance space, which doubles as a children’s play area just east of the Bandstand;

·     A proposed water feature at the western end of the Plaza;

·     A soft fall play area beneath the existing trees just east of Birdwood Lane; and

·     Potential public seating area surrounding the soft fall play area.

·     A proposed public art project, incorporating seating, in Birdwood Lane.

 

The main features of Option 2 are:-

 

·     The Lloyd Rees Bandstand is adaptively reused and relocated to the intersection with Birdwood Lane;

·     A flexible seating area, located under a dynamic shade structure, is located just west of the Bandstand;

·     A proposed water feature at the western end of the Plaza;

·     A soft fall play area beneath the existing trees just east of Birdwood Lane;

·     Potential public seating area surrounding the soft fall play area; and

·     A proposed public art project, incorporating seating, in Birdwood Lane.

 

The draft Master Plan also provides general discussion on the urban design issues and potential actions for the following five areas:-

 

1.   Longueville Road, between Epping Road and Central Avenue;

2.   Longueville Road, outside the Library Forecourt and the Community Centre;

3.   Little Lane;

4.   Rosenthal Lane and Birdwood Lane; and

5.   Burns Bay Road.

 

 

Community Consultation

 

Statement of Intent

 

The consultation is designed to communicate the process and outcomes of the draft lane Cove Village Public Domain Master Plan.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with or amend any of the draft strategies, proposed actions and the preferred option for improving the public domain of the Lane Cove Plaza.

 

 

Draft Policy

Level of Participation

Inform

 

Involve

Consult

Form of Participation

Open

Targeted

Open

Target Audience

Lane Cove Community

 

Key message givers eg; LC Alive, Lane Cove Chamber of Commerce, Commercial Property Owners Association

Lane Cove Community; LC Alive, Lane Cove Chamber of Commerce, Commercial Property Owners Association

Proposed Medium

Community newsletter; Public exhibition; signs at Blackman Park

Email

Website Exhibition and survey;

Indicative Timing

Public exhibition from 8 June 2009 until 31 July 2009

Starting 8 June 2009

Starting 8 June 2009

 

 

 

Conclusion

 

The draft Lane Cove Village Public Domain Master Plan aims to provide Council with a direction for the future urban design of the Lane Cove Plaza, and;

 

1.   Longueville Road, between Epping Road and Central Avenue;

2.   Longueville Road, outside the Library Forecourt and the Community Centre;

3.   Little Lane;

4.   Rosenthal Lane and Birdwood Lane; and

5.   Burns Bay Road.

 

The community now has the opportunity to review and comment on the draft Master Plan.

 

 

RECOMMENDATION

 

That:-

 

1. Council adopt the Draft Lane Cove Village Public Domain Master Plan, dated May 2009 for the purposes of public exhibition;

 

2. The Draft Lane Cove Village Public Domain Master Plan be placed on public exhibition for 60 days and community consultation take place in accordance with the Consultation Strategy outlined in the report; and

 

3. A further report be submitted to Council following the exhibition period to consider the results of the community consultation.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Public Domain Master Plan Presentation - Final Draft 110509

6 Pages

 

 

  


Reference:    Environmental Services Division Report No. 12

Subject:          Renaming of Howell Place    

Record No:    SU1849 - 14876/09

Author(s):       Stephanie Bashford 

 

 

Executive Summary

 

Council is requested to support a proposal from a resident of Howell Place to rename it to Jacaranda Place, on the grounds of confusion and difficulties caused by the street’s configuration and the similarity of its name with that of Howell Avenue.

 

Background

 

Council has received a request from a Howell Place resident to either rename Howell Place, or to renumber it.  Howell Place comprises eight detached house lots in a continuation of the eastern end of a local road, Howell Avenue, which extends east and west of Ross Smith Parade. The area is shown on the map and aerial photograph with street numbers at AT 1.

 

Discussion

 

Grounds For The Request

 

The request is made on the grounds of perceived confusion between the two street locations caused for public authorities, such as emergency services, gas and water personnel, postal deliveries, tradesmen, taxis and others visitors.  A series of incidents experienced by the one resident in only a few months, including a misdirected ambulance as advised by telephone since the letters, indicates the necessity to address the issue for the residents of the area as a whole.

 

Properties Affected

 

A total of eight properties would be affected by the proposal, being Nos.1 to 8 Howell Place. It is proposed that Council write to each of them, and to the owners of 1 to 8 Howell Avenue, seeking their views on the proposed name change.

 

Proposed Street Name

 

Option 1 Renaming

 

The names proposed by the resident are “Azalea Place, Hibiscus Place, Jacaranda Place or similar”.

 

Of these, the name Jacaranda Place is supported, as a substantial jacaranda on the front lawn of No.1 Howell Place is a feature of the cul-de-sac, as shown in AT 2 (note: this Google database also indicates uncertainty as to the correct street names). Even if in future it is removed, there are numerous such trees in the locality.  It is not considered important in this instance to research local history before selecting a name, given that the general public does not use this small street-end, and the priority is to overcome  difficulties being experienced by residents.

 

Option 2 Renumbering

 

The resident also suggested, in the alternative, that the properties be renumbered Nos.41 – 48 Howell Avenue. This is not supported, as Nos.39 and 49 are located at the opposite, western end of Howell Avenue.

A possible renumbering to Nos.1A - 8A Howell Avenue is not supported, as experience has shown that such numbering is often not clearly distinguishable to visitors either.

 

The precedents for renaming streets, such as Standish Street (formerly Fleming Street East) and Oak Avenue (Gentle Street West), have been successful in that Council is no longer receiving submissions of concern about street identification issues from residents of those areas.

 

Process

 

·     Should Council support further investigation of this matter the following process would apply.  The views of the relevant owners in the area be sought in writing. They would be advised that, if the renaming proceeds, Council would take responsibility for notifying the major support providers, such as Australia Post, Ambulance Service, UBD etc, to minimise inconvenience to them in the change-over period.

 

·     A report would then be made back to Council on their responses.

 

·     The formal procedure for changing the name, if Council supports the request, would be then to advertise the proposal in a local newspaper and to notify the Geographical Names Board, and other relevant public authorities, with one month’s notice, in accordance with the Roads Act 1993 and Regulation 1994, with a final report then being made to Council.

 

Referrals

 

Council’s Executive Manager - Open Space and Urban Services and the Traffic Manager support the proposal to seek the residents’ views. If Council subsequently supported a new name, that Division would then organise new street signage as appropriate, possibly with small landscaping works at the entry to clarify where the new street section and numbering commenced.

 

Conclusion

 

It is recommended that Council support the proposal to investigate the renaming of Howell Place to Jacaranda Place, commencing by seeking the views of relevant property owners in the vicinity.  

 

 

RECOMMENDATION

 

That:-

 

1.         Council write to relevant residents of Howell Place and Howell Avenue seeking their views on the proposed renaming of Howell Place to Jacaranda Place; and

 

2.         A report be submitted to Council recommending appropriate action in response to any responses.

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Map and aerial photograph

1 Page

 

AT‑2 View

Jacaranda tree at 1 Howell Place in Google aerial photograph

1 Page

 

 

 


Reference:    Environmental Services Division Report No. 15

Subject:          Street Name Proposal - Off Burns Bay Road    

Record No:    SU1075 - 16441/09

Author(s):       Stephanie Bashford 

 

 

Executive Summary

 

At its meeting of 16 March 2009, Council requested that the General Manager confer with emergency services to ascertain if there have been difficulties in locating addresses in the vicinity of 300 Burns Bay Road, Lane Cove. Emergency service providers were contacted and no issues were reported regarding street naming and locating addresses in the subject area, however, a request was made to improve signage to buildings within the locality.  It is recommended that Council not proceed with the renaming of this section of Burns Bay Road and request more appropriate and identifiable building signage.

 

Background

 

On 16 March 2009, Council resolved as follows:

 

1.         Consideration of the matter be deferred to allow the General Manager to confer with emergency services (Police, Fire, Ambulance, SES etc.)

 

2.         A further report be brought to Council.

 

The resolution resulted from a request from a concerned local resident in the vicinity of 300 Burns Bay Road, Lane Cove to name a small portion of adjacent unnamed road on the grounds of current confusion and difficulties caused by its lack of a street name.

 

The portion of unnamed road commences at the traffic lights approximately 250m north of Carisbrook House, on the eastern side of Burns Bay Road. It has an area of approximately 280m2. The road provides access to residential and industrial properties.

 

Discussion

 

In response to Council’s request to the General Manager, Council’s Traffic Manager contacted the following emergency service providers:

 

·      Fire Brigade

·      Ambulance

·      Police

 

On 19 April 2009, Station Commander Quentin Johnson replied on behalf of the Fire Brigade and stated that:

 

I have visited the site and questioned the firefighters at the station. The signage is poor especially to each separate address in the complex. Would it be possible to upgrade the directions to each building in the complex as there is a mix of residential and commercial premises. 

 

On 11 April 2009, Station Manager Simon Gilbert replied on behalf of the Ambulance Service of NSW, Sydney North Sector - Sydney Division, that:

 

The Ambulance Service of NSW has to my knowledge, had no issues with locating the above address in both emergency and non emergency situations. Signage is adequate and staff are familiar with the residential complex due to its size and proximity to the station.

 

The NSW Police have been contacted on several occasions in relation to this matter, and to date, no response has been received by Council.

 

Comments received from emergency service providers would indicate that there is no need to name the portion of road referred to in this report. However, a need has been articulated to improve signage to buildings within this locality. This is the responsibility of the property owners rather than Council.

 

Conclusion

 

It is recommended that Council do not proceed to name the portion of road described in this report as there does not appear to be a need. It is also recommended that Council contact building owners to improve signage within the locality to provide clearer direction for service providers once they arrive in the locality.

 

 

 

RECOMMENDATION

 

That Council:-

 

1.   Not proceed with naming the small portion of road described in this report;

 

2.   Write to relevant owners and building Body Corporates explaining concerns raised by service providers regarding a desire for clear signage of their buildings; and

 

3.   Write to the resident who raised this issue initially and advise them of Council’s decision.

 

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Reference:    Environmental Services Division Report No. 17

Subject:          Council nominations for the Joint Regional Planning Panel    

Record No:    SU1787 - 16878/09

Author(s):       Michael Mason 

 

 

Purpose of Report

 

The Minister for Planning, the Hon Kristina Keneally, MP has called for 2 Council nominations for the Joint Regional Planning Panel (JRPP) that will determine development applications in Lane Cove, interalia valued between $10 million and $100 million for commercial, residential and retail development proposals.  The Minister’s Letter attached at (AT1).  It is recommended that Council nominate appropriate representatives (and alternates) with the necessary expertise as members to sit on the JRPP, to the Minister for Planning.

 

Background

 

The NSW planning reforms include the establishment of a number of JRPPs to determine development proposals of regional significance. 

 

The JRPPs will commence operation on 1 July 2009 and operate in 5 of the 6 regions of the State.

 

The Sydney East Region includes the following sub-regions:

 

            -           Sydney City

            -           East

            -           Inner West

-           Inner North (comprising Hunters Hill, Lane Cove, Mosman, North Sydney, Ryde and Willoughby)

            -           North East; and

            -           South

 

Lane Cove Council will form part of the Inner North sub-region.

 

JRPP Make Up

 

JRPP will comprise 3 members appointed by the Minister and 2 members appointed by relevant Councils to sit on matters in their particular Local Government Area.

 

Invitation to Nominate 2 Members to the JRPP

 

The Minister is requesting Council to nominate two persons to the Inner North sub-region JRPP.  Council is also requested to nominate an alternate to replace a nominee, if he or she is unavailable.  The Minister has provided an Information Package for the information of prospective nominees (AT2).

 

Summary of Key Issues and Operation of JRPP

 

A review of the information package and discussion with the Department of Planning staff reveals the following:

 

·     JRPPs are not subject to the direction or control of the Minister except in relation to their procedures.

·     Failure to assist or provide information to a JRPP may be corrupt conduct and fines may be imposed.

·     A decision of a JRPP must not have a “significant adverse financial impact” on a Council “until after it has consulted with the Council”.

·     Councils are to pay for the remuneration, costs and expenses of the Panel and the Department’s costs of administering the Panel.  (The Director General has indicated that he is considering increasing DA fees or using the Planning Reforms Funds levied on every DA to pay for the Panels).

·     A Panel member is entitled to remuneration as determined by the Minister.

·     An applicant can appeal a decision of the JRPP to the Land and Environment Court.

·     A Code of Conduct based on the Local Government model will be adopted.

·     The JRPP must determine the DA within 60 days of lodgement.  (The Director-General has indicated that this may be increased to 90 days).

·     If no Council members are nominated then the JRPP may operate only with State members.

·     A JRPP may, with the Minister’s approval, delegate functions back to Councils.

 

JRPP Process

 

1.         A DA that meets the JRPP thresholds is lodged with the Council.  (Pre-DA meetings with Council Assessment Officers will be encouraged by the Department of Planning).

 

2.         Council notifies the JRPP Secretariat at the Department of Planning who will arrange a processing timetable, meetings and agendas.

 

3.         The application is notified as usual.

 

4.         Council Officers prepare an assessment report on the application.

 

5.         The applicant may hold a briefing for Councillors.

 

6.         The assessment report may be reported to Council to enable Council to adopt a position in order to make a submission to the JRPP.  (This step is not proposed in the legislation or guidelines and may impact on the prescribed 60 day determination time for the JRPP).

 

7.         The report is provided to the JRPP Secretariat who arrange an agenda and schedule a meeting.  An on-site inspection may also be arranged for JRPP members.

 

8.         The JRPP meeting is held in one of the Council areas depending on agenda item locations.  Correspondents and applicants may address the Panel.  Whilst the State members are constant, the 2 Council members change depending on which Council the development is located in.

 

9.         The JRPP considers and determines the application in the same way Council does.  (It may adopt the Officers recommendation or vary it).

 

10.       Council Officers arrange the issue of the Notice of Determination and advise correspondents.

 

Discussion

 

Council has been requested to nominate their members (and alternates) by 5 June 2009. This, clearly, is an unreasonable time frame to adequately consider not only procedural issues but also to canvas or debate options.

 

Notwithstanding the above the following options are provided for Council’s consideration.

 

1.         Decline to nominate anybody to sit on the Panel

 

Comment

 

The State is yet to nominate it’s 3 members and Council may feel the Panel is weighted inappropriately in favour or State rather than Local interest.  Only with a review of decisions over time would Council be able to confirm any suspicion that the panel may consider applications in a selective manner.  Reference to the Responsibilities of Members (AT1 – p7) advises that members are to make independent decisions with impartiality, integrity, honesty and conscientiousness.  It can therefore be assumed all members (State/Local and independent) will be obliged to consider issues on their merit and vote accordingly.

 

I consider that only a local person could adequately provide the Panel with a local context from which to assess significant development proposals in the Lane Cove Local Government area.

 

As such, I am of the view Council should participate in the JRPP process and nominate two members and two alternate members to the Minister.

 

2.         Seek expressions of interest from the community to be the Council nominees on the JRPP

 

Comment

 

If Council were to nominate one or two community representatives, at least one would need to possess particular skill or expertise in the area of planning, architecture, heritage, the environment, urban design, and economics, traffic etc. (see AT2).

 

This is problematic in that nominations are to be provided by 5 June 2009 and Council’s would be obliged to canvas the community to seek appropriate nominations and promote participation.

 

At this stage it is not realistic for Council to consider or nominate a community representative.  Council may wish to consider calling for an appropriate community representative at a latter stage.  A community representative could include a person of particular skill, expertise or standing in the community.

 

3.         Nominate a Councillor and a Council Officer with the appropriate skill and expertise

 

Comment

 

Council is obliged to nominate a person rather than a position.  Therefore if Council were of a mind to nominate the Mayor of the day to sit on the panel, then the particular Councillor would need to be nominated as an individual.

 

The same would apply if Council were to nominate a staff position eg. Executive Manager, Open Space/Urban Services Division would also need to be nominated as an individual.

 

Each individual would be required to act in accordance with the yet to be approved Code of Conduct and perform their functions with, interalia, integrity, impartiality and honesty.  Notwithstanding the above, there may be occasions when nominees (either political or staff) may not agree with either the recommended report or position of the Council.

 

This situation may be problematic as all Panel members must act having regard to their conscience and the merits of the case as they unfold before the panel.

 

Council may choose to only nominate a Councillor.  If this occurs, it is assumed the State would provide another member to make up the fifth member of the panel.

 

4.         Nominate Staff Only to the Panel

 

Council may nominate the General Manager (as an individual) and another officer with the necessary qualifying expertise as members together with a Councillor as an alternate.

 

Staff capable of fulfilling the role of the technical nominee include:

 

            Executive Manager, Open Space/Urban Services     -           Engineering

            Director Major Projects                                               -           Engineering

            Manager, Traffic                                                          -           Engineering

            Manager Development Assessment                          -           Planning

            Senior Town Planner                                                  -           Architecture

            Executive Manager, Environmental Services             -           Planning

 

Conclusion

 

Council is requested to nominate 2 members and 2 alternates to the Minister of Planning, the Hon Kristina Keneally to sit on the JRPP as the Lane Cove representatives.

 

 

RECOMMENDATION

 

That Council nominate appropriate representatives (and alternates) with the necessary expertise as members to sit on the JRPP, to the Minister for Planning.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Letter from The Hon Kristina Keneally MP about JRPPs

2 Pages

 

AT‑2 View

Information Package for Council Nominees

8 Pages

 

 

  


Reference:    Human Services Division Report No. 7

Subject:          Draft Lane Cove Public Art Strategy and Public Art Master Plan April 2009    

Record No:    SU3504 - 17692/09

Author(s):       Jane Gornall 

 

 

 

Executive Summary

 

In January 2009 – Council, in conjunction with Lane Cove ALIVE, advertised for Expressions of Interest for the development of a Lane Cove Village Public Art Strategy. The Public Art Strategy is designed to form a vital component of the Public Domain Master Plan.  Council appointed the consultant, Richard Goodwin, in March 2009.  The consultancy has now been completed and the draft Public Art Strategy is now brought to Council for approval to place on Public Exhibition.

 

The Report has been distributed separately to Councillors.

 

Discussion

 

Council began the Public Domain Master Plan process in November 2008, with the appointment of the urban planning consultants Spackman Mossop Michaels. In January 2009, Council advertised for a Public Art consultant to research opportunities for the development of art themes and contributions to the layers, elements and details of the public domain. Critical to the success of this project was the ability to work collaboratively with the Village Public Domain Master Plan consultants.

 

As a result of the Expression of Interest process, Richard Goodwin was appointed. Richard Goodwin has been an exhibiting artist since 1974. He trained as an architect, graduating in 1977, and has a Master of Architecture. He was awarded his PhD in 2008.  He currently holds the position of Professor at the University of New South Wales College of Fine Arts. 

 

One of the additional attributes that Richard Goodwin has brought to the process has been his link to Harry Howard, having worked with Harry during the 1970s and 1980s. 

 

The Public Art Strategy is based on the same areas as the Public Domain Master Plan sites, however, Richard Goodwin has also included a small number of additional sites outside the study area. These sites are included in Chapter 7 in the Public Art Master Plan and are include the azaleas; the Northwood plaques; the Library cultural blades and the Lloyd Rees Memorial.

 

The Report as presented to Council is in two parts – the Lane Cove Public Art Strategy which discusses the philosophy; background; and ways of procuring art as well as maintaining the artworks. The second part of the Report looks at individual sites; discusses the qualities and issues for each site and then suggests the form of artwork that could be commissioned for the site.  An indicative budget is also suggested for each site.

 

The most expensive commission recommended is for the Water Sculpture at the western end of the Plaza. Richard Goodwin has suggested that this Fountain be designed by local artist – Robert Woodward. Robert Woodward is an internationally renowned architect/sculptor whose works include the El Alamein Fountain; the Fountain sculpture at New South Wales Parliament House; the Convention Centre Water Feature at Darling Harbour, and the Forecourt and Senate Entry Fountains at the new Parliament House in Canberra. He has designed numerous fountains around the world. The estimate for this work is $350,000 (ex GST) – it is anticipated that Council may choose to look at sponsorship for this project to be brought to fruition.

 

Other works are of less expense and Council may look at how to fund them over time.

Arising out of Council’s discussions at the workshop of May 11, 2009 Council has engaged Richard Goodwin to undertake some additional tasks for Council – these include:

·     Detailed plans for the re-adaptive use of the Lloyd Rees Bandstand

·     Design Brief for the Woodward Fountain

·     Design Brief for Site 9 – Community Centre/Library Zone – Curated Public Exhibitions

 

There has already been some community consultation conducted in the compilation of this Strategy. Consultations were held with Lane Cove ALIVE Leadership Group; with Lane Cove ALIVE and local businesses; and with a group of locals active in the arts.  The feedback has been positive from the groups. Council has also had an opportunity to discuss in general terms the strategy through its Workshop on the Public Domain Master Plan and the Public Art Strategy held on March 9, 2009 and on May 11, 2009.

 

Consultation Strategy

 

The community consultation is designed to communicate the process and outcomes of the draft Lane Cove Draft Public Art Strategy and Public Art Master Plan.  Any comments received will be reviewed and evaluated and a Report submitted to Council.

 

Draft Policy

Level of Participation

Inform

Involve

Consult

 

Form of Participation

Open

Targeted

Open

 

Target Audience

Lane Cove community

Key message givers eg: LC Alive Lane Cove Chamber of Commerce, Commercial Property Owners Association; Resident groups

Whole community and target groups

 

Proposed Medium

Community newsletter;

Public exhibition

Email

Website survey

 

Indicative Timing

Public exhibition from 8 June 2009 until 31 July 2009

Starting 8 June 2009

Starting 8 June 2009

 

 

RECOMMENDATION

 

That:-

 

1.         Council adopt the Draft Lane Cove Public Art Strategy and Public Art Master Plan dated             April 2009 for the purposes of public exhibition.

 

2.         The Draft Lane Cove Public Art Strategy and Public Art Master Plan be placed on Public             Exhibition for 60 days and community consultation take place in accordance with the             consultation strategy outlined in the Report.

 

3.         A further Report be submitted to Council following the exhibition period.

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

ATTACHMENTS:

AT‑1 View

Public Art Strategy and Public Art Master Plan - April 2009

55 Pages