m

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agenda

Ordinary Council Meeting

4 May 2009

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 4 May 2009 commencing at 6:00pm. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Ian Longbottom. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website www.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 4 May 2009

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

 

Confidential Items

 

1.       Corporate Services Division Report No. 20

SUBJECT: Tender for Greenwich Baths

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and Tender details, should they be revealed, may result in commercial disadvantage to parties involved in the tender process.

Some information provided to council by tenderers is provided on the basis that council will treat it as commercial in confidence.  It is not in the public interest to reveal all details of these tenders or the assessment process. Tenderers have provided sensitive information about their operations in the confidence that their details will not be made public by council. The practice of publication of sensitive information provided by tenderers could result in the withholding of such information by tenderers and reduction in the provision of information relevant to council’s decision.
 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 20 APRIL 2009

 

 

Orders Of The Day

 

3.       Order Of The Day No. 7

SUBJECT: Public Libraries NSW - Country (PLC) Symposium

 

General Managers Reports

 

4.       General Managers Report No. 10

SUBJECT: Woolworths Lane Cove Market Square Status Report

 

Corporate Services Division Reports

 

5.       Corporate Services Division Report No. 21

SUBJECT: Goods and Services Tax Certificate of Compliance

 

6.       Corporate Services Division Report No. 22

SUBJECT: Golf Course Advisory Committee Nominations for Community Members

 

7.       Corporate Services Division Report No. 23

SUBJECT: Draft Budget and Management Plan 2009/2012

 

8.       Corporate Services Division Report No. 24

SUBJECT: Local Government Superannuation Contribution Scheme

 

Open Space and Urban Services Division Reports

 

9.       Open Space and Urban Services Division Report No. 18

SUBJECT: Lane Cove Draft Bicycle Plan

 

10.     Open Space and Urban Services Division Report No. 19

SUBJECT: Flying Fox at Burns Bay Reserve

 

Environmental Services Division Reports

 

11.     Environmental Services Division Report No. 10

SUBJECT: Sustainability Advisory Committee - Nomination for 1 Community & 1 Youth Member  

 

QUESTIONS WITHOUT NOTICE

 

 

 

               


Ordinary Council Meeting 4 May 2009

 

Order Of The Day No. 7

 

 

 

 

 

Reference:    Order Of The Day No. 7

Subject:          Public Libraries NSW - Country (PLC) Symposium    

Record No:    SU2122 - 13159/09

Author(s):       Jennifer Bice 

 

 

 

Executive Summary

 

The Public Libraries NSW – Country Association (PLC) is hosting a Symposium, Looking Forward to Looking Back in Parkes from 24 – 26 June 2009.

 

The PLC is an Association of Council Libraries from country and rural NSW.  The Country Libraries share many of the concerns of the Public Libraries NSW – Metropolitan Association (PLM) including the Review of Public Library Funding - the review was released April 2008 but there is no available information about how it may affect state government funding in future years. The two Associations are working to develop stronger links and more co-operative ventures, with the support of the Local Government and Shires Associations of NSW.

 

At the symposium the PLC membership is expected to discuss the draft principles of collaboration which have been developed by the PLM and PLC Executive; and a possible amalgamation of the two associations. The President of PLC, Councillor Graham Smith (Cessnock) has invited Councillor Gaffney to attend the symposium. As President of PLM Councillor Gaffney will be working to strengthen the relationship with the Executive of PLC in preparation for future Library development and planning in NSW.

 

The cost will be $250 (GST incl.) per person for full registration.  Additional costs will include accommodation and travelling expenses.  It is intended that the Manager – Library Services will also attend. The Manager, Library Services will drive to Parkes.

 

 

RECOMMENDATION

 

That Council endorse attendance at the Public Libraries NSW – Country Association Symposium, “Looking Forward to Looking Back”, to be held at Parkes 24 to 26 June 2009 by Councillor Win Gaffney and Manager Library Services

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 4 May 2009

 

General Managers Report No. 10

 

 

 

 

 

Reference:    General Managers Report No. 10

Subject:          Woolworths Lane Cove Market Square Status Report    

Record No:    su1460 - 13312/09

Author(s):       John Lee 

 

 

Executive Summary

 

This Woolworths Lane Cove Market Square Status Report updates Council on progress during April 2009.

 

Discussion

 

Construction has progressed the completion up to the Supermarket level with the exception of the section adjacent to the Link Road.  Formwork for the Library Slab is now well under way as shown in the following picture montages.  Completion dates are still on track.

 

Library and Supermarket Levels

 

 

Panoramic View

 

 

 

 

 

RECOMMENDATION

 

That the Woolworths Lane Cove Market Square Status Report be received and noted.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 4 May 2009

 

Corporate Services Division Report No. 21

 

 

 

 

 

Reference:    Corporate Services Division Report No. 21

Subject:          Goods and Services Tax Certificate of Compliance    

Record No:    su1915 - 13122/09

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

This report recommends Council sign a GST Compliance Certificate as required by the Department of Local Government.

 

Discussion

 

The due date for this year’s GST Compliance Certificate is 31 May 2009.  Accordingly, it will be necessary for Council to pass a resolution in order for the Certificate to be submitted.

 

The Certificate confirms that: -

 

·     Voluntary GST has been paid by Council for the period 1 May 2008 to 30 April 2009.

·     Adequate management arrangements and internal controls were in place to enable Council to adequately account for its GST liabilities and recoup all GST input tax credits eligible to be claimed.

·     No GST non-compliance events by Council were identified by or raised with the Australian Taxation Office.

 

As Council’s Responsible Accounting Officer, I Craig Wrightson confirm that Council’s obligations in relation to GST have been met for the period, and the certificate should therefore be signed.

 

 

 

RECOMMENDATION

 

That a Certificate of Compliance for Council’s GST obligations be signed by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer for the period 1 May 2008 to 30 April 2009.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Goods and Services Tax Certificate 2009

1 Page

 

 

 


Ordinary Council Meeting 4 May 2009

 

Corporate Services Division Report No. 22

 

 

 

 

 

Reference:    Corporate Services Division Report No. 22

Subject:          Golf Course Advisory Committee Nominations for Community Members    

Record No:    SU2932 - 13178/09

Author(s):       Crystal Cudilla   

 

 

Executive Summary

 

Council has called for nominations for a community member to become involved as a community representative of the Golf Course Advisory Committee. This report details the nominations considered for appointment. It is recommended that Council endorse one of the nominated community representatives for the Golf Course Advisory Committee.

 

Background

 

On 8 October 2008, an advertisement was placed in the North Shore Times seeking nominations from members of the community to become representatives on a number of Council committees, including the Golf Course Advisory Committee.

 

In addition, information was placed on Council’s website (on the front page and under ‘News and Events’) and E-Newsletters were sent to subscribers via email. Letters of thanks were also provided to community representatives who served on committees during the last council term for their valuable contribution and efforts.

 

At the Ordinary Council meeting of 17 November 2008, Council was unable to appoint a community member to its Golf Course Advisory Committee as there were no nominations received for the position.

 

The Charter of the Golf Course Advisory Committee provides for a local resident as a community representative, who plays golf at least occasionally and who is not a member of the Lane Cove Country Club. 

 

Discussion

 

On 1 April 2009, an advertisement was placed in the North Shore Times seeking nominations for one community representative to join the Golf Course Advisory Committee. Notice seeking nominations was also placed on the Council website and included in an E-newsletter. 

 

A total of two (2) nominations were received for the community representative position:

 

·     Geoff Vines – has lived in Greenwich since 1983 and has played at the Lane Cove Golf Course many times over the years.  He has been a member of The Royal Sydney Golf Club since 1978 and has played around the world at various types and grades of courses. During his post-graduate studies at Macquarie University, he looked at sustainable golf course design in relation to the implementation of an environmental management system.

 

·     Michael Neville – has lived in Lane Cove since 1984 and has played socially at the Lane Cove Golf Course, on average, once a week since that time.  He has previously served on the Board of Birrahlee Kindergarten between 1994 and 1996 including as President of the Board in 1995 and 1996. 

 

The complete nominations have been forwarded to Councillors under separate cover.


 

Conclusion

 

This report detailed nominations received that for community representatives for Council’s Golf Course Advisory Committee. It is recommended that Council endorse one of the nominees for appointment to the Committee.

 

 

RECOMMENDATION

 

That Council:

 

1.   Appoint either Geoff Vines or Michael Neville as community representative for the Golf Course Advisory Committee.

 

2.   Advise nominees of the outcome of the nomination process and thank the unsuccessful nominee for their interest in the position.

 

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 4 May 2009

 

Corporate Services Division Report No. 23

 

 

 

 

 

Reference:    Corporate Services Division Report No. 23

Subject:          Draft Budget and Management Plan 2009/2012    

Record No:    SU3529 - 13317/09

Author(s):       Craig Wrightson 

 

 

 

Introduction

 

The 2009/2012 Budget has been formulated in a financial environment the likes of which have not been seen in decades, i.e. the global economic crisis.  This combined with the pressure local government generally is under from a variety of sources, has made the development of this budget extremely difficult, resulting in Council facing a deficit budget for the first time.  Major pressures include:

 

·     Lower interest rates resulting in lower returns on income from investments

·     Council’s superannuation provider has advised that due to a decline in financial returns, Council will need to contribute an additional $324,000 per annum over the next 10 years for staff who are in the Defined Benefits super fund.

·     Revenue decreasing relative to inflation;

·     An aging population;

·     Cost shifting from State & Federal government; and

·     Continued rate pegging from the NSW State government over more than 2 decades which has seen revenue lag behind actual costs.

 

 

Draft Budget for 2009/2012

 

Budget Summary

 

The 2009/2012 Budget was prepared using Council's normal format and arranged in program areas that reflect Council’s activities. The document contains explanatory notes that describe the activities covered by each of the programs.

 

The 2009/2012 Budget has been formulated on the basis of applying the principle of achieving a balanced budget in cash terms without the reliance on debt.   On an AAS 27 Accrual Accounting basis, Council’s budget is in deficit by $211,313.

 

To achieve this,  the 2009/2012 Draft Budget was again formulated in an environment of contestability which required individual Divisional Managers to critically evaluate and justify program expenditures, matching each against their respective funding source thus leading to the containment of costs.   I believe, the draft budget as presented will continue to facilitate the achievement of Council’s objectives in the coming 12 months.

 

Budget Highlights

 

Council is required to comply with Australian Accounting Standards Board (AASB) in the preparation and presentation of its financial information. AASB 116 now requires Council to utilise the Fair Value method of valuing its assets. Last year Council Buildings and Other Structures, were included in the budget with the value and useful life remaining calculated by a registered valuer. Stage 2 was to be the introduction of Fair Value methodology in relation to roads, drainage, & similar assets, which would have significantly increased the depreciation charge to the budget however, the Department of Local Government has delayed its introduction by 12 months.  Any resulting increase in depreciation does not directly effect Council’s Cash Flow but does impact on Council’s Operating Result, as depreciation is an expense. Over the coming years all categories of assets will change to this method.

 

Corporate Services

 

Administration 1.1

 

Overall the budget has been struck on the basis of a zero increase where possible.

 

No changes in the staff establishment are proposed, however, Council has been advised by its superannuation provider that due to a decline in financial returns, Council will need to contribute an additional $324,000 per annum over the next 10 years for staff who are in the Defined Benefits super fund. Superannuation estimates in individual accounts will vary throughout the budget depending on the number of staff in the scheme.

 

Further to the above, the allocation for Facilities Redevelopment Planning has been further reduced as many of the preliminary investigations required for the initial projects in the Major Projects Plan have been completed. The projects from the Major Projects Plan that are currently underway are funded in the respective programs throughout the budget. They include: Meeting House Redevelopment Program 4.3.6, Lane Cove Library Program 5.1, Austin Street Car Park 8.5, and Little Street Car Park 8.5.

 

Council’s expenses with relation to bank charges have increased to a point where the option of seeking recovery, particularly for the use of credit cards, should be pursued.  Whilst Council gave some consideration to this issue previously the matter was not pursued as this type of cost recovery was not common place. It is proposed to introduce a fee in relation to payments made to Council by credit card, to recover part of the merchant fee charged by financial institutions.  It is estimated a 1% charge will recover $50,000 of the $115,000 budgeted in bank charges.

 

Further examination of opportunities to save in relation to IT costs have resulted in the following savings to the budget:-

·       Council has now taken ownership of its printers and negotiated a competitive ongoing maintenance agreement, which has reduced the rental payments to zero and has minimised the cost per page in relation to operating costs.  This will result in savings of $16,000 p.a.

·       Council has reduced the cost of Microsoft licensing. As licensing maintenance costs have increased to be approximately one third of the purchase price per annum, it is more cost effective for Council to purchase new licenses as required rather than continue with maintenance agreements.  This will result in savings of $20,768.

·       Council has implemented new firewall and internet protection measures which include a 4 year warranty, therefore removing the ongoing maintenance costs for this activity. This will result in savings of $10,842.

 

Council has a scheduled upgrade of its main File Server and Email Server.

 

The Budget also includes a provisional amount for expansion of Council’s 3D Model (Simmersion) which will assist in development planning decisions and future land use planning.

 

Provision of $25,000 has been made for an internal audit function to be produced as required by the Department of Local Government.  A shared resource is being utilised with other NSROC Councils.

 

 

 

 

Organisation Development - Administration (Program 3.1)

 

Councils’ safety record and therefore Workers Compensation Premiums have remained excellent.  The premium is distributed amongst the programs having regard to actual costs rather than a flat fee per employee, resulting in variations compared to previous years. Council continues to enjoy a good safety record achieved through staff education and the introduction of new Workcover safety requirements, which are ongoing. Dependant on how Workcover adjusts the formula components for calculation of Workers Compensation premiums, Council's costs should not increase significantly. A premium of $200,000 has been budgeted.

 

Metropool Council’s Public Liability Insurer, has expanded the range of insurance produces it provides, Councillors and Officers, Fidelity Guarantee, Personal Accident and Casual Hirers insurance are all now included with the Public Liability Premium.  Council in recent years has enjoyed low premiums due to its good claims history.  However, in relative terms, the other member Councils have improved their claims performance, given premiums include a weighting of 50% based on actual claims made and costs of the pool are relatively fixed, this has resulted in Councils premium increasing.

 

Council’s property insurance premium has stabilised at $150,000. Council insures property through the UIP property pool, and premiums include a weighting of 50% based on actual claims made.

 

An amount of $45,000 has been included for the development of a new 10 year Community Strategic Plan as required by Department of Local Government. Corporate Relations also provides for staff name badges, uniforms, and the annual community satisfaction survey.

 

Environmental Services

 

Overall the Environmental Services Division is seeking to consolidate existing programme initiatives for the 2009/10 budget year.

 

Strategic Planning (Programme 2.1)

 

The Section 94 Plan Review is to be undertaken as a focus for 2009/10, to accord with the significant residential and commercial growth expected in the new LEP.  A 12-month LEP and DCP editing review are required by the Department of Planning, and a number of ad hoc special projects arise each year.

 

Administration (Programme 6.1)

 

While there may be a slight decrease in development control activity there will be an administration allocation required for the fire control function coming on line this year. 

 

Development Control (Programme 6.2)

 

Council continues to resolve difficult DAs and minimize legal expenses.  The NSW Housing Code obligations will also be monitored and addressed during this period.

 

The program for development of a register for fire risk nominated buildings will see the appointment of an additional staff member. Council will include Council buildings in the fire safety review.

 

Environmental Health (Programme 6.3.1)

 

Council continues to undertake inspections for food shops on a risk based approach. 

Regulatory Services (Programme 6.4)

 

Council will focus on the efficient and safe movement of vehicles in the Lane Cove CBD and explore initiatives for minimising graffiti and vandalism.

 

Household Garbage (Programme 9.2)

 

Council signed its waste collection and disposal contract in 05/06 and marginal increases reflect current trends and initiatives.  Council will implement it’s waste strategy which seeks to increase diversion rates above 50%.

 

Human Services

 

Major projects that will undertaken in the next twelve months include the next stages of  working to improve the physical accommodation of cultural groups once Council has adopted the Lane Cove Cultural Needs Study ; the Lane Cove Library fit-out; remedial work at and ongoing monitoring of the Aquatic Centre and re-accreditation of Kindy Cove Child Care Centre . All of these projects and their outcomes have been positively affected by the consultation on and recommendations of Council’s major Plans.

 

Funds have been made available to continue to implement the Social; Cultural and Disability Discrimination Action Plans. The updated Social Plan will be presented to Council in the first quarter of the new Financial  year – funds have been allocated to begin implementing new actions once the Plan has been adopted by Council.

 

Programs across the Division have been assessed against the Plans listed above and the Sustainability Plan.

 

It is envisaged that Lane Cove ALIVE will also have an impact on the Division, in particular in the Cultural area – including with Public Art.

 

Kindy Cove Child Care Centre   (Program 4.3.2)

 

Kindy Cove Child Care Centre is run as a business unit of Council.  The budget is developed in close cooperation with the Management Advisory Committee.

 

In line with the 2004/5 decision of the Management Advisory Committee, Kindy Cove will again charge a different daily rate for children at the Centre.

 

The Nursery which caters for children 0-2 - rate will increase from $77.00 to $78.00 per day.

The rooms which cater for the older children – 2-5, Blue Room and Green Rooms rate will increase from $71.00 to $72.00 per day.

 

This differential rate reflects the different staffing requirements of the rooms –  with the Nursery ratio – 1:4 (higher than the Doc’s requirement of 1:5) and the other room ratios – 1:8 (2-3) and 1:10 (3-6).

 

The increase is to cover staff costs and to maintain program levels. This rate still makes the Child Care Centre one of the most affordable on the North Shore.

 

A Federal Government accreditation program exists for Child Care centres, including Long Day Care Centres such as Kindy Cove. Kindy Cove is due for accreditation again in November 2010. In the last two accreditation assessments – Kindy has obtained high quality outcomes across all indicators. Accreditation lasts for two years.

 

Community Services   (Programs 4.3.1, 4.3.3, 4.3.4, 4.3.5, and 5.5)

 

These programs include provision for services to youth, the aged and disabled, cultural services and community groups generally.

 

The Youth Services Program continues to provide high quality services to our residents including initiatives such as Club 116 (for 11 to 16 year olds) and with the Youth Centre operating as a five day a week service from Tuesday to Saturday.

 

Funds have been included in the budget to continue a range of seniors programmes such as Seniors Week and Seniors Concerts, regular seminars and the HEART programme (Healthy Eating and Recreation Time for Seniors).  Cooking for Men will also be added to the schedule for this financial year.

 

Funds have been allocated for the implementation of the recommendations of the Lane Cove Cultural Needs Study – once the study has been adopted by Council.  A small increase has been allocated to a range of cultural activities in line with the spirit of the Cultural Plan. 

In 2009/10 the Sunset In the Village series will continue – this event having grown from being just Plaza based. The Autumn Harmony Festival has also received funding for the second year.

 

Library and Information Services  (Program 5.1)

 

The Library expenditure has predominantly been maintained at 2007/8 levels. The exact timing of closures; relocating and opening in a fully refurbished site has made budget formulation difficult.

 

The Library will, as much as possible endeavour to ensure that its activities – such as preschool storytimes; Internet and Local Studies events continue.

 

Detailed planning for the refurbishment and relocations has been very time-consuming – especially for the Library senior staff. It is to be expected that this workload will increase as the actual work commences.  It is anticipated that Stage 1 – the fit-out of the Library shell provided by Woolworths will be completed by December 2009/January 2010 with Stage 2 – expected to be complete by April/May 2010.

 

Facilities  (Programs 4, 5 & 9)

 

Activities of this Branch are shown in programs where Council facilities appear.

 

The Facilities Branch works closely with the Environmental Services Division in the implementing actions arising out of the Sustainability Levy and the NSW Government Program – “Every Drop Counts”.

 

In 2009/10 funds have been allocated for repair work to tiles at Carisbrook House Museum.  Investigations are also underway into the feasibility of returning the underground sandstone water storage container to use. It is believed that the container is part of the original fabric of the House.

 

Funds have also been included to cover structural repair costs associated with the indoor pool complex.  Funds have been allocated for any necessary repairs to the Lane Cove Pool (outside), including removal of some concrete cancer in the Grandstand. 

 

Two other changes are reflected in the budget regarding Council Rates and Electricity Charges.

 

Electricity – Sydney Electricity  have advised that the price of electricity will increase significantly over the period of this budget. All electricity accounts for our facilities have been assessed with this in mind. Increases in the budget reflect envisaged usage at the new rates.

 

Open Space and Urban Services

 

Open Space   (Programs 5.7.1 – 5.7.6)

 

During 2009/2012 a number of capital improvements are planned for Council’s Open Space areas – including parks, sporting grounds and water recreation.

 

Further funding has been allocated towards the upgrading and replacement of Council’s playground equipment to ensure compliance with the relevant Australian Standards. This is an on-going program that will link with the Council’s Playground Strategy.

 

Funding has been allocated towards the upgrading of the boat ramp at Burns Bay Reserve. This will supplement the upgrade of the beach adjacent to the ramp.

 

The footpath through the 10 Longueville Road Park will also be upgraded in this financial year.

 

The management of trees has received a funding increase this year, as previous budgets have struggled to keep pace with the amount of pruning/removal of trees occurring in recent years.

 

Further funds have been allocated to the golf course to provide further green/tee upgrade works in accordance with the recommendations of the Golf Course Management Advisory Committee.

 

An amount of $10,000 has been allocated for the aerial bundling of cables to continue Council’s program of minimizing their visual impact on the community amenity.

 

Within the Bushland budget, funds have been allocated for the Volunteer Bushcare program as well as for the regular Bushland Management Program.

 

The Bushland Program also has a number of continuing works that are funded by Grant allocations.

 

Engineering and Support Services (Program 8.1)

 

It is anticipated that a Street Environmental Capacity Study, review of Resident Parking Schemes and to further transport sustainability options identified in the Lane Cove Traffic and Transport Study. 

 

Funds have also been allocated for Council to purchase an Asset Management Software Program that will link with, and provide input into, Council’s long-term financial plan.

 

Roads (Program  8.2)

 

The Federal Roads to Recovery Program has been extended by the Federal Government and will be utilised for improvements to Council Lane between the proposed Link Road and Coles Carpark. 

 

Income from sale of plant is expected to remain consistent with last year with a nett increase in income from sale of redundant plant.

 

Council has requested a grant of $115,000 for 2009/2012 for the RTA Rehabilitation of Regional Roads Program and $22,000 for the 3x3 Program to be spent on Regional Roads. An amount of $55,000 has also been provided for regular maintenance on Regional Roads.

 

Funding has been maintained at current levels for Heavy Patching, whilst funding for the Rehabilitation program has been increased by $50,000 in order to maintain the target pavement condition index of .65 and for general maintenance of roads. 

 

Ancillary Works (Program  8.3)

 

Income from reinstatements/restorations has been increased to reflect an expected increase in works by the Council works staff.  Grants are also expected from the Roads and Traffic Authority for implementation of bicycle facilities, a Pedestrian Access and Mobility Plan (PAMP), and a 40km/h High Pedestrian Activity zone for the Lane Cove Town Centre.

 

Funding for street lighting expenditure has been based on the AER determination that Energy Australia should not increase charges in this coming financial year.

 

Allowance is made for the construction of pedestrian facilities for the 40km/h High Pedestrian Activity zone in the Lane Cove Town Centre.

 

Funding has been provided for the proposed additional lane treatment at the Burns Bay Road/Penrose Street intersection as part of the River Road West/Bridge Street/Penrose Street Road Safety Project. This will be dependent on the necessary State Government approvals.

 

The Mowbray Road West Precinct Shops are programmed for renewal of the street furniture and footpath pavement in accordance with Council’s Neighbourhood Shopping Precinct Plan.

 

Footpaths (Program  8.4)

 

Funding has been maintained in an endeavour to maintain the general footpath condition.  Provision has been made for continuing upgrade works including the provision of pram ramps at numerous key locations.

 

Parking Areas (Program  8.5)

 

The transfer of responsibility for enforcement of parking to local government is assisting more effective management of the available parking stock and providing additional revenues. The installation of parking meters to St Leonards has resulted in improved management of the parking supply and has also provided additional revenues.

 

Provision has been made for additional funding of Austin Street Carpark construction.  This involves another payment to Woolworths in accordance with the Development Deed as the work progresses. Provision has also been made for funding of the proposed Little Street Carpark development, should it proceed.

 

Provision is made for installation of a parking management system for the Market Square and Rosenthal Avenue Car Parks, and associated revenue for users that remain for extended periods.

 

Funding for Parking Meter maintenance has been maintained, whilst additional funds have been provided to undertake some upgrade work in Rosenthal Avenue Car Park.

 

Bus Shelters (Program  8.6)

 

This program is funded under a contractual arrangement with Adshel.

 

Water Transport (Program  8.7)

 

Cleaning maintenance will be carried out as part of a new agreement with Maritime NSW, who have taken over responsibility for general maintenance and upgrades/major repairs to the ferry wharves within the Lane Cove LGA (and other Council areas adjoining the harbour).

 

Street Sweeping (Program  9.3)

 

Additional funding has been provided for mechanical sweeping to reflect increasing tipping costs.

 

Funding has been maintained for hand sweeping to maintain Council’s current level of service

 

Other Garbage Expenses (Program  9.4)

 

The contract for servicing of litter bins has been included with the contract for domestic waste collection.  The allocation reflects the new contract rates and makes allowance for increased tipping fees.

 

Urban Stormwater (Program  9.5)

 

Funding for maintenance of stormwater has been maintained.  A program of pit upgrading is expected to reduce the frequency of blockages and this program will continue into the future as required.

 

The continuation of the Stormwater Levy will allow Council to fund further capital works to replace and upgrade the system as required. The study undertaken in 2008/09 has been completed.

 

Other Community Facilities (Program  9.7)

 

Provision has been maintained for two staff in the Plaza in the 2009/2012 Budget. Funding has also been provided for upgrading works as recommended in the Lane Cove Alive program.

 

Sustainability Levy

 

This year Council continues to fastrack Sustainability initiatives utilising the 6% Sustainability Levy. Projects this year can be split into two categories new and ongoing. The new projects include:-

 

·     ·           Bush Regeneration at Gore Creek Reserve, Stage 3 of 6 Year Program

·     Undertake Stream Rehabilitation at Tambourine Park Stage 1

·     Conduct macro invertebrate monitoring, Stage 3 of 7 Year Program

·     Promote Backyard Wildlife Program and provide advice and plants , Stage 3 of 7 Year Program

·     Feral Animal Control (Fox & Rabbit), Stage 3 of 7 Year Program

·     Feral Animal Control (Mynah Birds)

·     Support for Volunteer Bushcare Program

·     Blackman Park (Boardwalk & Platform)

·     Fleet Emission Offset

·     100% Green Power for Council’s Administration Centre

·     GHG Implementation – Lighting

·     Library ESD

·     Green Building Advice

·     Little Lane ESD

·     Meeting House ESD

·     Rainwater Tank Rebate Scheme

·     Water Saving – Parks & Open Space

·     Water Saving – Buildings

·     Village Graffiti Reduction Program

·     Retail Sustainability Strategy

·     Structure Plan Extension Program

·     Community Sustainability Workshop Series

·     Education Plan

·     Communication Plan

·     Awards & Community Grants

·     Program Management

·     Sustainability Action Plan Review

 

Budget Revenues

 

Rates Levy

 

The Minister for Local Government has announced the actual rate peg increase as 3.5% for 2009/10. 

 

General Purpose (Ordinary) Rates

 

It is proposed to levy two (2) Ordinary Rates in 2009/2012 in accordance with S.492 and S.497(a) of the Local Government Act.

 

i.  An Ordinary Residential Rate of 0.175635 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $443, to yield $12,363,549.

 

ii  An Ordinary Business Rate of 0.724517 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $660, to yield $4,576,395.

 

Car Parking Special Rate

 

It is proposed to levy a Car Parking Special Rate on Business premises in Lane Cove (as per metes and bounds description as advertised in the North Shore Times on 13 June 1979), of 0.180368 cents in dollar with a minimum rate of $2 per assessment, to raise $140,465.

 

The Car Parking Special Rate is not subject to S.V.A.

 

Stormwater Management Charge

 

It is proposed to levy a Stormwater Management Service Charge of $25.00 per Business Rated and Residential Non Strata Rated properties and $12.50 per Residential Strata rated properties to raise an estimated $273,788.

 

Domestic Waste Management (DWM) Charges

 

Domestic Waste Management Services are rendered by Council to all residential properties (including flats and strata’s) in the Lane Cove Municipality. DWM does not include waste services rendered to business rated properties. As provided for in the Local Government Act the “reasonable” cost of DWM is fully recoverable and is reflected in the recommended charge for Domestic Waste Management in the Management Plan.

 

The 2009/2012 Draft Budget provides for the levying of a Domestic Waste Management Charge (under S.496 of the Act) of $345 for each 80 litre MGB (or equivalent) service on all rateable and non-rateable residential properties. Additional DWM services to Owner Occupied Single Residential Dwellings is available at $5.04 per week. Charges for DWM services rendered to residential units above business premises, or extra DWM services rendered to other premises, are set out in the Schedule of Fees and Charges for 2009/2010.

 

Total estimated revenue from Domestic Waste Management Charges is $4,490,350.

 

Interest Charges

 

Interest is to be charged on overdue Rates and DWM Charges in accordance with S.566(3) of the Act. The maximum rate of interest payable has not yet been announced by the Minister for 2009/2010.

 

Valuation Base

 

Rates for 2009/2012 will be levied on the 1 July 2007 Base Date Valuations as issued by the Valuer General.

 

Fees & Charges

 

Based on the Reserve Bank of Australia 2009/2010 inflation is forecast  at 2.5% This has been used as a reference for any recommended increases in the Schedule of Fees and Charges for 2009/2010 (which is attached to the Management Plan), for those charges which are set by Council.

 

S.611 Charges – Infrastructure Charges

 

Council is proposing to levy under S611 of the Local Government Act, on persons for the time being in possession, occupation or enjoyment of a rail, pipe, wire, pole, cable, tunnel or structure laid, erected, suspended, constructed or placed on, under or over a public place. The charges are based on the nature and extent of the benefit enjoyed by the person concerned. Council will levy a charge on AGL in respect of gas pipes occupying Council land.

 

Loan Borrowing

 

It is not proposed to raise any new loans. There are no renewal loans requiring refinancing during this period.

 

Salaries and Wages

 

Salaries and Wages include provision for staff progression through Council's revised Salary System. All other provisions are as per the Local Government (State) Award. Sick leave has been based on 50% of leave entitlement and is based on sick leave history.

 

Depreciation Charges

 

In accordance with the requirements of Australian Accounting Standard AAS27, the Draft Budget incorporates Depreciation of fixed assets. Depreciation theoretically is the consumption of these   assets over their useful life - amounts are provided each year to reflect this consumption and do not involve the movement of cash. As outlined earlier in the report, the method of valuation and the calculation of the useful life have changed significantly in relation to buildings this year, which has increased the depreciation charges.

 

Draft Management Plan 2008 - 2011

 

This years Management Plan has again been prepared in the Quadruple Bottom Line Framework (Environment, Social, Economic and Governance).

 

Council’s Corporate Plan establishes 6 Strategic Themes; Our Natural Environment; Our Built Environment; Our Society; Our Culture; Our Local Economy; and Our Council. These are aligned to the Quadruple Bottom Line Framework, which ensures Lane Cove is a sustainable community.

 

Council’s Management Plan proposes activities that support the goals of Council’s Corporate Plan, linking the two documents. Activities in the Management Plan are now also linked to all Council’s detailed issue plans and key progress indicators are included. The Plan also provides the opportunity to measure our progress by allowing for evaluation of service delivery and continuous monitoring of financial performance.

 

The format and contents of the Draft Management Plan comply with the requirements of the Local Government Act, 1993.   It covers the fiscal year 2009/2010 as well as for the subsequent two years, with planning emphasis placed on the first 12 months.

 

The financial information contained in the Management Plan is based on the Draft Budget. As such, the Draft Plan may need to be updated following the consideration of the Draft Budget.

 

Community Consultation

 

It is a statutory requirement that the Draft Management Plan, following Council’s initial consideration, be placed on public exhibition for a period of not less than twenty eight (28) days. Following this, Council must consider any public comments submitted before the Plan can be adopted.  

 

The public exhibition will close on 9 June 2009 with the Draft Budget and Management Plan scheduled to be placed before Council on 15 June 2009 for final adoption. Until the Management Plan is adopted, Council is unable to levy rates and charges for the fiscal year for which the plan is prepared.

 

Consultation Statement of Intent

 

The consultation is designed to provide the community with the opportunity to comment on the proposed initiatives and actions for the next three years, with a particular emphasis on the next 12 months.

 

The methods of consultation proposed are outlined below. The proposed exhibition will be at both the Civic Centre and the Library to final confirmation. 

 

Methods

 

Level of Participation

Inform

Consult

Form of Participation

Open

Open / Random

Target Audience

Whole Community

Whole Community

Proposed Medium

Exhibition/ Press release/ Advertising/ enewsletter

Survey

Indicative Timing

9 May

9 May – 9 June

 

 

 

RECOMMENDATION

 

That Council:-

 

1.         Adopt for the purpose of public exhibition, the Draft Budget for the year to 30 June 2009 to 2012, Draft Management Plan for 2009 to 2012 and Draft Fees and Charges 2009/10;

 

2.         Proceed to public exhibition as per the consultation strategy outlined in the report; and

 

3.         Following public exhibition, the Draft Management Plan, Draft Budget and Draft Fees and Charges together with any submissions received, be considered at the Council meeting to be held on 15 June 2009.

 

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Budget 2009 - 2010

175 Pages

Distributed seperately

AT‑2 View

Draft Management Plan 2009 - 2012

69 Pages

Distributed seperately

AT‑3 View

Draft Fees and Charges 2009 - 2010 Web

34 Pages

Distributed seperately

 

 


Ordinary Council Meeting 4 May 2009

 

Corporate Services Division Report No. 24

 

 

 

 

 

Reference:    Corporate Services Division Report No. 24

Subject:          Local Government Superannuation Contribution Scheme    

Record No:    SU2009 - 13334/09

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

Council has received advice of substantial increases in superannuation contributions for Defined Benefits Scheme members. The exact cause of this situation has not been fully disclosed at this time, and it is recommended Council call for full disclosure and that the Board of the Local Government Superannuation Scheme be appointed on a merit basis to improve the stewardship of the scheme.

 

Discussion

 

Council has received advice from the Local Government Superannuation Scheme (LGSS) regarding employer superannuation contribution rates for 2009/10 for employees in the Defined Benefits Superannuation Scheme.  The advised rates represent a substantial increase in contributions compared to previous years and will have a very serious impact on Council’s operating budget for future years.

 

In November 2008, LGSS advised member councils that it was likely contribution rates for 2009/10 would remain at the 2008/09 levels.  During the past 4 months a number of letters were received from LGSS advising of changes to the proposed contributions due to the ongoing global financial crisis as the impetus for the sudden spike in contribution rates. They also point out that Defined Benefit schemes have a long life span and over the course of time will move in and out of surplus.  The scheme sponsors, i.e. Council, enjoy good times by way of contribution holidays (the past 3 years), but must also bear the burden of bad times.  Any future movement in contribution rates will also be linked to the general economic and financial climate. It is noted that

 

At this stage the exact size of the deficit in the scheme is estimated at around $297 million, however, the causes and exact amount has not been declared to the member councils. The LGSS are, however, proposing a significant increase in contributions over the next 10 years to offset the current financial position of the fund.  In general, it is accepted that in addition to the employer contributions, the fund will need to return on average 7% to meet the liability for its member’s defined entitlements. 

 

From the information available it would appear that the investment strategy pursued by the Board of the LGSS fund did not best suit the goal of achieving the long term 7% return, with returns as high as 15% achieved and now in more recent times negative returns resulting in loss of capital. It is of concern that this situation can occur and brings into question the competence of the Board in selecting such a strategy.  By way of background the LGSS Board comprises representatives from the LGSA and representatives from the employee unions.  To date, these appointments have been made without regard to the merits of the individual in fulfilling the roles of board member e.g. experience in the financial sector.  It is proposed that Council call for the Board to be elected on a merit basis, to improve the stewardship of the scheme. NSROC will be considering a similar motion in the coming weeks and is proposed that Council write to the LGSA (the owners of the scheme) with this request and calling for the release of further information so that Council may better understand the position of the fund, particularly in relation to other industry schemes and also the cause of the problem. 

 

 

 

 

Impact on Council

 

Whilst the majority of Council’s employees fall under the standard superannuation guarantee levy of 9% of superable salary, there are 28 staff members who belong to the Defined Benefits Division B scheme.

 

For 2009/10 there are two employer contribution formulae- one for members who have accrued 180 benefit points and another for members who have NOT accrued 180 benefit points.

 

Where employees have accrued 180 points:

 

2009/10 – (Members Elected Contribution Rate x 4.56) + (Superable Salary x 2.5%)

2008/09 – (Elected Member Contribution Rate x 1.90) + (Superable Salary x 2.5%)

 

Where employees have not accrued 180 points:

 

2009/10 – (Superable Salary x 2.5%) + (Superable Salary x 6.5%)

2008/09 – (Elected Member Contribution Rate x 1.90) + (Superable Salary x 2.5%)

 

The increase in the factors within the formulas is significant, with the resultant impact on the 2009/10 budget being $324,000 in additional superannuation contributions.

 

Conclusion

 

The exact cause of the current Local Government Superannuation Scheme finalisation position is not clear at this stage, as all relevant information has not been disclosed at this time. The release of information would better allow for an assessment of the scheme’s performance against other industry schemes. It is recommended Council call for full disclosure and that the Board of the Local Government Superannuation Scheme be appointed on a merit basis to improve the stewardship of the scheme.

 

 

RECOMMENDATION

 

That:-

 

1.   The report be received and noted; and

 

2.   Council write to the LGSA calling for the board of the LGSS to be filled on a merit basis and requesting further information as to the exact financial position of the fund. 

 

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

  


Ordinary Council Meeting 4 May 2009

 

Open Space and Urban Services Division Report No. 18

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 18

Subject:          Lane Cove Draft Bicycle Plan     

Record No:    SU1330 - 13165/09

Author(s):       Nick Karahlis 

 

 

Executive Summary

 

At the Ordinary Council Meeting of the 6th of April 2009 it was resolved that Council defer consideration of the Draft Lane Cove Bicycle Plan to the meeting of 4 May 2009 to allow greater consideration to be provided to a number of submissions and a petition from Alder Avenue and Avalon Avenue residents. Further assessment has been carried out on the submissions received during and after the Public Exhibition period. The Draft Lane Cove Bicycle Plan has been worked to its current format following discussions at various workshops and discussions with the Lane Cove Bicycle Committee and the bicycle plan consultant.

 

The assessment of the submissions received from various stakeholders and individuals showed strong support by the community for the Draft Bicycle Plan. In relation to specific comments raised in the submissions, it was identified that the majority of these comments had been previously raised during either the workshops or the initial Council Meeting when the Draft Bicycle Plan was first considered. The main sensitive issue that had been previously raised was in relation to cycle paths in Council’s bushland areas. This issue was addressed by excluding any bicycle paths from those bushland areas.

 

Although this is the case, there have been additional objections raised on the following matters that relate to Council’s Open Space:-

 

a)   The proposed new bicycle link from Sam Johnson Way to Lloyd Rees Drive (Moore Street Reserve). A petition was received from Alder Avenue and Avalon Avenue residents requesting the deletion of this proposed link. Detail assessment of this petition has been included in the report as AT 2 and the advantages and disadvantages of using this area as a bicycle track have been weighed up. Council is provided with options for consideration and determination.

 

b)   The existing bicycle route that leads to Warraroon Reserve on Dettmann Avenue. A number of Bicycle Committee representatives raised concern that this route promotes bicycle usage through Warraroon Reserve. Due to these objections, it is proposed to delete this existing bicycle route for reasons that are provided in the report.  

 

Following assessment of all submissions received it is recommended that the exhibited Draft Lane Cove Bicycle Plan, dated April 2009, be approved by Council with the changes proposed below:-

 

·     That either:

 

(1)  Further investigations be carried out with stakeholders and interest groups with the aim to implement a bicycle/pedestrian access between Sam Johnson Way and Lloyd Rees Drive, crossing Banksia Close. This proposal would be subject to a detailed feasibility assessment and accompanying detail design; or

 

(2)  An alternative on road bicycle route be provided that links Lloyd Rees Drive with Moore Street via Wood Street, Banksia Close, and Cullen Street.

 

·     Deletion of the existing bicycle route on Dettmann Avenue that leads to Warraroon Reserve.

Background

 

Council considered the draft Lane Cove Bicycle Plan at its meeting of 6 April 2009, deferring consideration to allow staff to further assess submissions that were not included in the 6 April report, but were received during the consultation period.  Due to an administrative error, these submissions had been distributed separately to Councillors for that meeting. All submissions received have now been provided further assessment, and a detailed summary of these submissions is now included as AT 1.

 

Discussion

 

Six (6) submissions were received from various stakeholder groups and twenty (20) submissions were received from individuals who have an interest in cycling. The majority of the submissions are in favour of, and support the draft Lane Cove Bicycle Plan.  In the report of 6 April 2009 any cycleway proposed that impacted on Council’s Bushland was deleted, and also sections of the report that dealt with Community trails were removed from the Plan. Some of the submissions are still raising concerns about the potential impact on bushland or reserves caused by existing or proposed cycleways. The draft Bicycle Plan placed on public exhibition does not include any bicycle paths that impact on Council’s Bushland.

 

A copy of all submissions received was circulated separately to Councillor’s at the 6 April 2009 meeting.  In summary, the issues raised in the submissions along with Council staff’ assessment, are included in AT 1 & 2.

 

The Community Consultation was undertaken in accordance with Council’s Communication Strategy.  Reference to the Public Consultation was included in the report presented to Council on 6 April 2009.  The comments received have been reviewed and evaluated. Before the Bicycle Plan was referred to Council it was drafted based on discussions held with stakeholder groups, including:-

 

·     The Lane Cove Bicycle Committee;

·     Bicycle NSW;

·     The Roads and Traffic Authority of NSW;

·     Council’s Traffic, Planning, and Community Services areas; and

·     Other interest groups and individuals.

 

Conclusion

 

The majority of submissions received regarding the draft Lane Cove Bicycle Plan during the exhibition period strongly supported the Plan at its current format. Various suggestions and proposals made by stakeholders/individuals were discussed with the Consultants before the draft Bicycle Plan was exhibited earlier this year.  The majority of the comments received during the exhibition period were previously raised by stakeholder groups and/or individuals during the two community workshops held in June 2008, a workshop with Councillors in December 2008, and during the three Council Meetings of 17 November 2008, 15 December 2008 and 6 April 2009.

Some of the issues/concerns that have been raised in the various submissions will be further investigated during the detail design phase of the particular bicycle route.

 

The two main concerns raised by the community regarding the draft Bicycle Plan are:-

 

1)   The petition objecting to the potential new cycle/pedestrian link between Sam Johnson Way and Lloyd Rees Drive. The section of the proposed cycle path, in the nature reserve between the commercial and residential areas, from the end of Banksia Close (ex Mars Road) connects with Sam Johnson Way. Some residents state that they generally support cycling, but also believe that, the construction of a cycle path behind their houses may devalue their properties and also affect their privacy. The proposal for a cycle/pedestrian accessway through this nature reserve will be positive from an access perspective. However, it is acknowledged that this proposal is a high cost option. There is also a low cost alternative route available along Cullen Street in the main. The two options are presented for Council’s consideration. Detail assessment of the petition is included in AT 2.

2)   The Bicycle route at the end of Dettmann Ave leading to Warraroon Reserve. Although the Bicycle route does not pass through the Reserve, concerns from some segments of the community are that this will encourage cyclists to travel through the reserve. It should be noted that this is an existing bicycle route. As this does not have a significant affect on the plan, the deletion of this path on the proposed Bicycle Plan has been included. The Bicycle Committee has supported the deletion of this section of cycleway.  

Various priorities which are included in the Bicycle Plan can be implemented in conjunction with other projects that are under way or proposed such as Local Area Traffic Management Schemes and footpath construction. Council at this stage has also applied to the RTA for funding for its local and regional routes.  It is recommended that the exhibited draft Bicycle Plan be approved by Council subject to consideration of the matters raised. The Bicycle Plan will be staged for implementation be carried out subject to funds being available.

 

 

RECOMMENDATION

 

That:-

 

1.  The Lane Cove Bicycle Plan, to be dated May 2009, be approved by Council with the changes  to the draft Lane Cove Bicycle Plan, dated April 2009, proposed below:

 

·     That either:

 

a.   Further investigations be carried out with stakeholders and interest groups with the aim to implement a bicycle/pedestrian accessway between Sam Johnson Way and Lloyd Rees Drive, through the Nature Reserve between Banksia Close and Sam Johnson Way. This proposal is subject to future Council approval of a detailed feasibility assessment and detail design; or

 

b.   An alternative on road bicycle route be provided between Lloyd Rees Drive and Sam Johnson Way, along Woods Street, Banksia Close, Cullen Street and Moore Street.

 

·     The deletion of the existing bicycle route on Dettmann Ave, that leads to Warraroon Reserve

 

2.  That Council write to, and thank, all of the stakeholders and individuals who provided submissions on the draft Lane Cove Bicycle Plan, dated April 2009.

 

3.  That funding be sought from various sources for the staged implementation of the Lane Cove   Bicycle Plan, dated May 2009, over the next 10 years.

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

ATTACHMENTS:

AT‑1 View

Table of Submissions and Council Review

13 Pages

 

AT‑2 View

Petition from Alder/Avalon Ave plus Council Review

5 Pages

 

 

 


Ordinary Council Meeting 4 May 2009

 

Open Space and Urban Services Division Report No. 19

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 19

Subject:          Flying Fox at Burns Bay Reserve    

Record No:    SU328 - 13182/09

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

Night time noise at the Flying Fox at Burns Bay Reserve was raised as an issue in a petition lodged with Council in February this year, and considered at the Ordinary Council meeting of 2 March 2009. The petition requested that Council implement suitable controls to lock the Burns Bay Reserve Flying Fox between sunset and sunrise.

 

Open Space & Urban Services investigated the matter and tabled a report for Council consideration at the Ordinary Council meeting of 16 March 2009.

 

As resolved at that meeting, Open Space & Urban Services have now written to the residents of Kooyong Road seeking their assistance with locking/unlocking the Flying Fox. No responses were received from the residents indicating any assistance could be provided to Council. However, two submissions were received from Kooyong Road residents who consider the Flying Fox as a valuable recreational asset and do not believe that the night time noise at the Flying Fox is regular or any different to other intermittent noise activity that may occur like dogs barking, parties or alarms sounding. These submissions indicated support for the Flying Fox to remain open.

 

All other issues aside, locking of the Flying Fox does not guarantee that adolescents would not still occasionally congregate in this area of Burns Bay Reserve late at night. As discussed in the 16 March 2009 report, there is still the potential for this to occur.

 

As there are no other alternatives and given that the additional cost to Council to lock/unlock the Flying Fox, recent submissions advocating the equipment remain open and a likelihood that irregular night-time behaviour could continue in Burns Bay Reserve, it is proposed that the Flying Fox remain as open at all times. Council staff will also organise a community forum involving the NSW Police and interested local residents to consider positive ways of dealing with the intermittent adolescent problem.

 

 

Background

 

At the Ordinary Council meeting of 2 March 2009, a copy of a petition signed by thirteen residents regarding the need to lock the Flying Fox in Burns Bay Reserve during the night time was tabled for the Councillors consideration. Council resolved:

 

That:-

 

1.   Council receive a report on options for suitable controls for the Flying Fox at Burns Bay Reserve, Riverview.

 

2.   The Head Petitioner be informed of Council’s decision.

 

 

In accordance with Resolution 1, Open Space & Urban Services investigated the options available for suitable controls for the Flying Fox and prepared a report for the Councillors consideration. At the Ordinary Council meeting of 16 March 2009, Council considered the report prepared by Open Space and Urban Services and resolved:

 

“1.  Council write to the residents of Kooyong Road, requesting their assistance in finding an interested party to lock/unlock the Flying Fox when Council staff are unable to perform this task, specifically on weekday afternoons and on weekends.

 

2.   Upon successfully finding an interested party to lock/unlock the Flying Fox, Council notify the public of this by signposting that the Flying Fox will be locked between 7pm and 7am.

 

3.   If no interested parties come forward, a further report be prepared for Council on the status of the Flying Fox issue and whether further action is required”.

 

In accordance with resolution 1, Council wrote to the thirteen property owners at the northern end of Kooyong Road requesting their interest in assisting Council to lock/unlock the Flying Fox when Council staff’ are unable to perform this task. A copy of the letter sent to the residents is provided as AT 1.

 

 

Discussion

 

The noise associated with night time activity occurring at the Flying Fox at Burns Bay Reserve was raised as an issue in a petition signed by thirteen (13) residents of Kooyong Road (and including one Riverview Street resident) in March this year. The petition requested that Council lock the Flying Fox between sunset and sunrise.

 

Following the Council meeting of 16 March 2009, Open Space & Urban Services wrote to the residents of Kooyong Road seeking their assistance with locking/unlocking the Flying Fox. No responses were received indicating any assistance could be provided to Council. However, two submissions were received from Kooyong Road residents who consider the Flying Fox as a valuable recreational asset and do not believe that the night time noise at the Flying Fox is regular or any different to other intermittent noise activity that may occur like dogs barking, parties or alarms sounding. These submissions, provided separately for Councillors review, indicate support for the Flying Fox to remain open

 

As stated in the previous report, Council staff can only lock/unlock the Flying Fox on weekdays. With no other alternatives, additional Council funds would need to be allocated for either a security company or Council’s Rangers, to lock/unlock the Flying Fox on weekends, it would have to remain locked from Friday afternoon through to Monday morning. Council  staff’ that maintain Burns Bay Reserve could lock the Flying Fox, Monday to Thursday at about 4pm, and then unlock it, Tuesday to Friday at about 7am. Without an additional security service, the Flying Fox would be locked and out of operation on weekends and on weekday afternoons after 4pm, when most desired for use by school age children.

 

Locking of the Flying Fox does not guarantee that adolescents would not still occasionally congregate in this area of Burns Bay Reserve late at night. As discussed in the 16 March 2009 report, there is still the potential for this to occur.

 

It would be beneficial from a community perspective for Council to organise a meeting with residents, where the NSW Police could be invited to discuss ways of deterring the adverse night-time adolescent behaviour in Burns Bay Reserve. Any solutions resulting from this meeting could then be actioned by Council to assist the local residents.

 

 


It is proposed that further consultation be undertaken that involves interested local residents, the NSW Police and Council staff, to investigate ways of mitigating the adverse night-time adolescent behaviour in Burns Bay Reserve.

 

 

Conclusion

 

As there seems to be no alternatives other than Council to lock/unlock the Flying Fox it is proposed that the Flying Fox remain open at all times.  A number of responses from residents support the equipment remaining open and this would suggest that the level of angst in the local Riverview community caused by the intermittent anti-social behaviour is not as high as first reasoned.

 

However, it is also considered beneficial for further work to be undertaken on the social problem that intermittently occurs at night-time in Burns Bay Reserve. As such, it is recommended that a meeting be organised that will allow interested local residents to work with Council staff and the NSW Police to help reduce the adverse night-time adolescent behaviour in Burns Bay Reserve.

 

 

RECOMMENDATION

 

That:-

 

1.         Based on the local community response, increased costs to manage locking/unlocking the equipment and possible continuation of adverse night-time behaviour in Burns Bay Reserve, the Flying Fox remain open at all times.

 

2.         Council organise a meeting with interested local residents, the NSW Police and Council staff, to investigate options for mitigating the adverse night-time adolescent behaviour in Burns Bay Reserve.

 

3.         The residents of Kooyong Road be notified of Council’s decision.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Copy of Letter to Kooyong Residents re: Flying Fox at Burns Bay Reserve

2 Pages

 

 

  


Ordinary Council Meeting 4 May 2009

 

Environmental Services Division Report No. 10

 

 

 

 

 

Reference:    Environmental Services Division Report No. 10

Subject:          Sustainability Advisory Committee - Nomination for 1 Community & 1 Youth Member    

Record No:    su827 - 13142/09

Author(s):       Steve Fedorow 

 

 

Executive Summary

 

Council recently called for nominations to fill two vacant positions on Council’s Sustainability Advisory Committee.  This report details the nominations considered for appointment. It is recommended that Council endorse the recommendations for the community and youth representative for Council’s Sustainability Advisory Committee.

 

 

Background

 

At its meeting of 17 November 2008 Council appointed four (4) community members to its Sustainability Advisory Committee with one other community member to be appointed as a community representative to the committee.

 

The Charter of the Sustainability Advisory Committee also provides for one (1) youth representative nominated by the Lane Cove Youth Advisory Committee by a formal resolution of that Committee.  Council staff have been advised that the Youth Advisory Committee no longer meets in a formal capacity.  As such there is also a vacancy for a youth representative on the Sustainability Advisory Committee.

 

Discussion

 

On 13 March 2009, an advertisement was placed in the North Shore Times seeking nominations for one community representative and one youth representative on Council’s Sustainability Advisory Committee.

 

A total of four (4) nominations were received for the community representative position and one (1) nomination was received for the youth representative position.  The completed nomination forms have been forwarded to Councillors under separate cover.

 

Community Representative

 

·     Lane Cove Sustainability Action Group – have not nominated any individual however have requested that the Sustainability Advisory Committee Charter be amended to provide for an official representative from their group.

·     Mandy Stubbs – has a strong interest in the environment and is a member of Permaculture North.

·     Noel Thompson – has a longstanding interest in the built environment and energy issues.

·     Geoff Vines – Finance & management background, recently completed postgraduate studies focussing on the environment.

 

Youth Representative

 

·     Anthea Katelaris – 1st in the State for Geography in 2006 HSC, interest in the natural environment, member of Woodford Bay Bushcare Group.

 

 

 

The Sustainability Advisory Committee Charter does not establish criteria against which nominees submissions are assessed, as such submissions have been reviewed having regard to the range of skills that each nominee would bring to the committee.

 

Nominee

Environment/Sustainability

Economic/Financial

Management

Lane Cove Sustainability Action Group

Insufficient Detail Provided

Insufficient Detail Provided

Insufficient Detail Provided

Mandy Stubbs

ž

 

 

Noel Thompson

ž

 

ž

Geoff Vines

ž

ž

ž

Table 1: Sustainability Advisory Committee Nominee Skills Matrix

 

As the current membership of the Sustainability Advisory Committee brings a strong technical focus to the group (current members include a retired meteorologist, an environmental/sustainability academic, a research scientist at CSIRO, and a sustainability professional), this is an opportunity to balance the membership of committee by appointing a community member who whilst they have an interest in the environment does not have a strong environmental background.  It is considered that this would also bring the committee into closer alignment with the makeup of the broader Lane Cove community.

 

Conclusion

 

This report detailed the nominations received for one (1) community and one (1) youth representative for Council’s Sustainability Advisory Committee.  Having regard to the current membership of the committee and to balance the skills that Council is able to draw upon in seeking advice on sustainability issues it is recommended that Geoff Vines and Anthea Katelaris be appointed to the Sustainability Advisory Committee.

 

 

RECOMMENDATION

 

That Council endorse the following individuals for membership to the Sustainability Advisory Committee:-

 

·     Geoff Vines – Community Representative

·     Anthea Katelaris – Youth Representative.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.