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Minutes

Ordinary Council Meeting

16 March 2009 6:53pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 16 March 2009

 

Minutes

 

 

 

PRESENT: Councillor I. Longbottom (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S.Forrest, Councillor W. Gaffney, Councillor K. Mcilroy, Councillor P.Palmer, Councillor A. Smith and Councillor R. Tudge.

 

ALSO PRESENT: General Manager,  Executive Manager - Corporate Services, Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Manager – Development Assessment and Chief Executive Secretary.

 

DECLARATIONS OF INTEREST:

 

Nil.

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by Pastor Simon Ambler, Christian City Church.

 

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

CONFIDENTIAL ITEMS

 

Human Services Division Report No. 4

SUBJECT: 2008 Lane Cove Citizenship Awards

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and that the report specifically details the names of nominations for the 2008 Awards.

 

 

There were no members of the public or media present in the gallery.

 

PROCEDURAL MOTION

45

RESOLVED on the motion of Councillors Smith and Tudge that Council:-

                         

1.       Resolve into Closed Council to consider business identified, together with any late reports tabled at the meeting.

                

2.       Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.

                

3.      The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Council moved into Closed Committee of the Whole.

 

Closed Committee of the Whole commenced.

 

Confidential Items

 

Human Services Division Report No. 4

SUBJECT: 2008 Lane Cove Citizenship Awards

 

 

RECOMMENDATION OF COUNCIL IN CLOSED COMMITTEE

 

That:-

 

1.         The list of Lane Cove 2008 Citizenship Awards, as recommended by the Selection Committee, be endorsed.

 

2.         The recommendation for “Special Awards for Contribution and Commitment to the Citizens of Lane Cove” be endorsed.

 

3.         Plaques be made for the Awards.

 

PROCEDURAL MOTION

46

RESOLVED on the motion of Councillors Smith and Tudge that Open Council be resumed.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

ACKNOWLEDGEMENT OF COUNTRY

 

The Mayor gave an Acknowledgement of Country.

 

SUSPENSION OF STANDING ORDERS

47

RESOLVED on the motion of Councillors Smith and Mcilroy that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

The following person addressed Council:

 

Ken Ebling, 24 River Road West, Lane Cove requested that  a bollard be reistated between the driveways at 24 and 26 River Road West, Lane Cove.

 

Resumption of Standing Orders

48

RESOLVED on the motion of Councillors Gaffney and Tudge that Standing Orders be resumed.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

CONFIDENTIAL ITEMS

 

The following resolutions of Council while the meeting was closed to the public were read to the meeting by the General Manager, prior to being adopted:

 

Human Services Division Report No. 4

SUBJECT: 2008 Lane Cove Citizenship Awards

49

RESOLVED on the motion of Councillors Smith and Brooks-Horn that:-

 

1.         The list of Lane Cove 2008 Citizenship Awards, as recommended by the Selection Committee, be endorsed.

 

2.         The recommendation for “Special Awards for Contribution and Commitment to the Citizens of Lane Cove” be endorsed.

 

3.         Plaques be made for the Awards.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 2 MARCH 2009

50

RESOLVED on the motion of Councillors Smith and Forrest that the minutes of the Ordinary Council meeting held on the 2 March 2009 be received.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

51

RESOLVED on the motion of Councillors Smith and Forrest that the minutes of the Ordinary Council meeting held on the 2 March 2009 be confirmed.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Orders Of The Day

 

Order Of The Day No. 3

SUBJECT: Citizenship Ceremony - 8th April 2009

52

RESOLVED on the motion of Councillors Longbottom and Gaffney that Councillor Palmer attend the Citizenship Ceremony on 8th April 2009 and speak to the new citizens about local government.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Order Of The Day No. 4

SUBJECT: Council and Committee Meeting Schedule - April 2009

53

RESOLVED on the motion of Councillors Gaffney and Forrest that the Council and Committee Meeting Schedule for April 2009 be adopted.  

 

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Order Of The Day No. 5

SUBJECT: Report on Planning Legislation - Skills and Knowledge LGSA Training Course

54

RESOLVED on the motion of Councillors Palmer and Forrest that the report be received and noted.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 12

SUBJECT: Lane Cove Golf Course Advisory Committee

55

RESOLVED on the motion of Councillors Longbottom and Tudge that:-

 

1.         Consideration of thematter be deferred.

 

2.                  The General Manager readvertise for a community representative.

 

3.                  A further report be submitted to Council when the applications are received.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 11

SUBJECT: Flying Fox at Burns Bay Reserve, Riverview

56

RESOLVED on the motion of Councillors Smith and Tudge that:-

 

1.   Council write to the residents of Kooyong Road, requesting their assistance in finding an interested party to lock/unlock the Flying Fox when Council staff are unable to perform this task, specifically on weekday afternoons and on weekends.

 

2.   Upon successfully finding an interested party to lock/unlock the Flying Fox, Council notify the public of this by signposting that the Flying Fox will be locked between 7pm and 7am.

 

3.   If no interested parties come forward, a further report be prepared for Council on the status of the Flying Fox issue and whether further action is required.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 3

SUBJECT: Street Name Proposal - off Burns Bay Road

57

RESOLVED on the motion of Councillors Longbottom and Forrest that:-

 

1.                  Consideration of the matter be deferred to allow the General Manager to confer with emergency services (Police, Fire, Ambulance, SES etc.)

 

2.                  A further report be brought to Council.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Environmental Services Division Report No. 4

SUBJECT: Response to Notice of Motion - Problems With High Front Guttering

58

RESOLVED on the motion of Councillors Forrest and Gaffney that this matter be deferred and that:

 

  1. The General Manager seek further information on the problems of high fronted guttering;  and

 

  1. Council give consideration to a more strenuous standard condition in relation to high fronted guttering than currently applies in the Building Code of Australia.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

Human Services Division Reports

 

Human Services Division Report No. 3

SUBJECT: Shorelink Library Network Restructure and Shorelink Policies

59

RESOLVED on the motion of Councillors Longbottom and Gaffney that Council:-

 

1.   Receive and note the report.

 

2.   Endorse the Shorelink Policies Manual as Council Policy LO2023 Shorelink Policies and Procedures.

 

 

For the Motion were Councillors Smith, Bennison, Brooks-Horn, Forrest, Gaffney, Longbottom, Mcilroy, Palmer and Tudge (Total 9).

Against the Motion was Nil (Total 0).

 

 

 

 

 

 

 

 

CLOSE

 

The meeting closed at 7:55pm.

 

Confirmed at the Ordinary Council Meeting of 6 April 2009, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********

 

MEETING FILE REF:  Document1