Late Agenda

Ordinary Council Meeting

2 March 2009

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.



Notice of Meeting


Dear Councillors


Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 2 March 2009 commencing at 7:00pm. The business to be transacted at the meeting is included in this business paper.


Yours faithfully

Peter Brown

General Manager


Council Meeting Procedures


The Council meeting is chaired by the Mayor, Councillor Ian Longbottom. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website wwww.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.


The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.


Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.


If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.


Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.




Ordinary Council 2 March 2009







Reports Of Committees


1.       Report Of Committees No. 1

SUBJECT: Report on Inspection Committee for 4 Church Street






Ordinary Council Meeting 2 March 2009


Report Of Committees No. 1






Reference:    Report Of Committees No. 1

Subject:          Report on Inspection Committee for 4 Church Street    

Record No:    SU1863 - 6239/09

Author(s):       Michael Mason 




Present:          Clr Ian Longbottom (Mayor), Clr A Smith (Deputy Mayor), Clr D Brooks-Horn, Clr R Tudge, Clr P Palmer, Clr S Forrest, Clr S Bennison, Michael Mason, Executive Manager, Environmental Services, owners and/or residents and their advisors.


Apologies:       Clr K Mcilroy, Clr W Gaffney



1.         Environmental Services Division Report No. 3 – 4 Church Street, Greenwich


The Mayor, Clr Longbottom, welcomed people in attendance and requested an overview of relevant issues prior to opening the meeting to the applicant’s Architect to address issues raised in the report.


Councillors heard from the owner’s advisors and the owner, together with a number of adjoining and nearby residents and their advisors.  Councillors visited the adjoining sites of 2 Church Street and 9 Roberts Street to gain an understanding of potential view loss impacts.


A letter was handed to the Mayor and read by Mr Mason from the owners of 11 Roberts Street, Mr and Mrs Colin Ayres (copy attached AT1).


Issues raised during the site inspection included:


1.         Degree of view loss to No. 2 Church Street and No. 9 Roberts Street, Greenwich.


2.         Non-compliance with Council’s Building Code.  In particular partial side building setback, front setback, maximum internal ceiling heights, roof top terrace, balcony width, ground level of building and garage and the extent of cut to the rear of the land.


3.         Councillors enquired as to the number of trees proposed for removal (2, a Jacaranda and a Gum tree) and the appropriateness of proposed landscaping to the rear of the property.


4.         Councillors discussed the process relating to the issue of a deferred commencement approval and the need/desire for certainty of outcome.




5.         The applicant expressed the view that if the building was lowered at the foundation level that such would adversely impact on drainage and vehicular access from the site.


6.         The Mayor requested photographs taken by Mr Mills be made available to Council should mediation occur.


7.         Councillors discussed the possibility of the matter being referred to mediation with the view to enabling those affected, the opportunity to participate in the development process.



The Mayor thanked all who participated in the site inspection and invited all to the Council meeting on 2 March 2009.


The meeting concluded at approximately 10am.


Resolved by Clr Smith and Clr Tudge.







That the report be received and noted.







Michael Mason

Executive Manager

Environmental Services Division




AT‑1 View

Letter from Mr and Mrs Ayres

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