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Agenda

Ordinary Council Meeting

17 November 2008

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 17 November 2008 commencing at 7:00PM. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully

Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Ian Longbottom. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website wwww.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 17 November 2008

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 3 NOVEMBER 2008

 

Orders Of The Day

 

2.       Order Of The Day No. 26

SUBJECT: Council and Committee Meeting Schedule - December 2008

 

Notices of Motion

 

3.       Notice of Motion No. 3

SUBJECT: Container Deposit Legislation

 

Corporate Services Division Reports

 

4.       Corporate Services Division Report No. 69

SUBJECT: 1st Quarter Review of 2008-2011 Management Plan

 

5.       Corporate Services Division Report No. 70

SUBJECT: Council's Annual Report 2007-2008................................................... 9

 

6.       Corporate Services Division Report No. 71

SUBJECT: Nomination of Community Members to Council Committees 12

 

7.       Corporate Services Division Report No. 72

SUBJECT: Conduct Review Committee - Appointment of Panel Members    18

 

8.       Corporate Services Division Report No. 73

SUBJECT: 1st Quarter Review of the 2008 - 2009 Budget.......................... 21

 

Open Space and Urban Services Division Reports

 

9.       Open Space and Urban Services Division Report No. 38

SUBJECT: Bicycle Plan ........................................................................................... 23

 

Environmental Services Division Reports

 

10.     Environmental Services Division Report No. 65

SUBJECT: Waste Strategy 2008 - 2013 for the Lane Cove Local Government Area............................................................................................................................... 26

 

11.     Environmental Services Division Report No. 66

SUBJECT: Cities for Climate Protection........................................................ 29

 

12.     Environmental Services Division Report No. 67

SUBJECT: Residential Rainwater Tank Rebate Revision............................ 31

 

13.     Environmental Services Division Report No. 68

SUBJECT: Subdivision Policy................................................................................. 33

 

QUESTIONS WITHOUT NOTICE

 

 

 

         


Ordinary Council Meeting 17 November 2008

 

Order Of The Day No. 26

 

 

 

 

 

Reference:    Order Of The Day No. 26

Subject:          Council and Committee Meeting Schedule - December 2008    

Record No:    su1915 - 40392/08

Author(s):       Rebecca Ford 

 

 

Executive Summary

 

The Council and Committee Meeting Schedule for December 2008 is proposed as follows:-

 

December 1                Ordinary Council

                                    Planning and Building Committee

                                    Services and Resources Committee

 

December 15              Ordinary Council

                                    Planning and Building Committee

                                    Services and Resources Committee

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for December 2008 be adopted.  

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2008

 

Notice of Motion No. 3

 

 

 

 

 

Reference:    Notice of Motion No. 3

Subject:          Container Deposit Legislation    

Record No:    su2011 - 40846/08

Author(s):       Councillor Shauna Forrest 

 

 

 

Discussion

 

I move that Lane Cove Council acknowledges the significant environmental, economic and social benefits to ratepayers of adopting a Container Deposit Scheme in NSW.  I call upon the mayor to write to the NSW Minister for Environment and Climate Change and the NSW premier to introduce a Container Deposit Scheme in NSW.

Rationale


The concept behind Container Deposit Schemes ("CDS") is that the consumer pays a deposit on certain beverage containers that is refunded when the container is returned a collection deposit site. The release of figures* this week on the National Packaging Covenant shows that under industry self regulation, voluntary national recycling rates can’t even break the 50% mark.
Currently ratepayers’ contribute a disproportionate amount to kerbside recycling costs while the packaging industry’s contribution is minimal. CDS addresses this imbalance by capturing away from home beverage consumption and could save the average family $30 a year without undermining the economic viability of kerbside recycling.


The Local Government Association of NSW has never supported the covenant, and believes the packaging council is trying to take credit for council work*. Container Deposit Schemes have been adopted in South Australia and by jurisdictions across Canada, Europe and the United States and shown to deliver a range of benefits.   An independent study of container deposits by Dr. Stuart White in 2001 states that;


  "Local Government would realise financial benefits from the introduction of CDS through reduced costs of kerbside collection and through the value of unredeemed deposits in the material collected at kerbside"


Furthermore, the report concludes that:-


"[w]hile the system (CDS) would cost between $30 and $50 million a year to put in place, the net benefit would be in the order of $70 to $100 million annually."


Modelling undertaken by the Boomerang Alliance on the implementation of a CDS in Australia has found CDS to:

 

·        Reduce the volume of litter in our parks, beaches and roadsides by 12-15%;

·        Significantly reduce the number of turtles, lizards, seals and birds killed by litter across Australia;

·        Achieve a 6% diversion of all -Municipal Solid Waste ("MSW") waste away from landfill;

·        Reduce Australia’s greenhouse gas emissions by over 1.3 million tonnes of CO2e per year (equivalent to 197,000 homes switching to 100% renewable energy);

·        Save enough water to permanently supply over 24,000 Australian homes;

·        Deliver the same level of Australian air quality improvements as taking 140,000 cars off the road;

·        Provide 250,000+ Australian homes with access to recycling services for the first time;

·        Save rate payers over $59.8 million per annum; and

·        Increase Australia’s recycling by over 630,000 tonnes p.a.
  

 It is for these reasons I commend this motion to Council and urge that Council adopt this motion.

* See http://www.smh.com.au/news/environment/recycling-audit-omits-waste/2008/11/04/1225560841983.html  for further details.

 

 

 

 

RECOMMENDATION

 

I move that Lane Cove Council acknowledges the significant environmental, economic and social benefits to ratepayers of adopting a Container Deposit Scheme in NSW.  I call upon the mayor to write to the NSW Minister for Environment and Climate Change and the NSW premier to introduce a Container Deposit Scheme in NSW.

 

 

 

Councillor Shauna Forrest

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 17 November 2008

 

Corporate Services Division Report No. 69

 

 

 

 

 

Reference:    Corporate Services Division Report No. 69

Subject:          1st Quarter Review of 2008-2011 Management Plan     

Record No:    SU238 - 38701/08

Author(s):       Cudilla Crystal ; Ian Naylor 

 

 

Executive Summary

 

The Local Government Act 1993 (NSW) requires Council to report on quarterly progress of the activities and projects listed in the Management Plan.  It is recommended that the report be received and noted.

 

Discussion

 

This report discusses the highlights of the First Quarter in 2008-2009 and provides a detailed analysis of the First Quarter progress against the performance measurements adopted by Council in the 2008-2011 Management Plan, shown attached as AT 1.  A continuing feature of the review is, where applicable, a cumulative year-to-date figure is provided for performance measures. 

 

Some of the highlights for the quarter include:-

 

·     Achievement of Morpheum RH Dougherty Award 2008 for Housing Growth LEP in the Excellence in Communication Category (July 2008)

·     National Tree Day activities at Blackman Park and Schools Tree Day where Council provided native plants to local primary schools (July 2008)

·     Winners of Captured Photography Competition announced (July 2008)

·     Lane Cove Girl Guide Hall officially reopened in Blackman Park (August 2008)

·     Draft Local Environment Plan (DLEP) adopted (August 2008)

·     Cameraygal Festival 2008 launched in Lane Cove Plaza (August 2008)

·     Interim car parking solutions implemented at Birdwood Ave and Rosenthal Ave (August 2008)

·     The H.E.A.R.T (“Healthy Eating and Recreational Time”) program held for seniors with a French cooking demonstration and a lunch at a French Patisserie the following week (September 2008)

·     Over 30 consultations for the Backyard Wildlife Habitat program (July to September 2008)

·     Achievement of Gold Award for Governance Excellence for standardising Access to Information procedures across NSW Councils (September 2008)

·     Successful conduct of Local Government Elections (September 2008)

 

 

RECOMMENDATION

 

That the First Quarter Review of the 2008-2011 Management Plan be received and noted.

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

1st Quarter Review of 2008 - 2011 Management Plan

22 Pages

 

 

 


Ordinary Council Meeting 17 November 2008

 

Corporate Services Division Report No. 70

 

 

 

 

Ordinary Council at the Meeting 17 November 2008

6/11/2008 to Ordinary Council

Corporate Services Division Report No. 70

Subject:          Council's Annual Report 2007-2008    

Record No:    SU245 - 40158/08

Author(s):       Ian Naylor 

 

 

Executive Summary

 

The Local Government Act requires each council to prepare an annual report on its activities for the previous financial year i.e. 2007/2008 within 5 months on the end of the financial year. It has been produced and is submitted for adoption by Council.

 

Discussion

 

A Draft Annual Report for 2007/2008 has been circulated separately as it is over 100 pages in length. The Report covers all of the matters listed in the Local Government Act to be addressed, in particular the financial details covered by the audited financial report.

 

Highlights for the year included:-

 

·     Council successfully celebrated its largest annual cultural event, the 2007 Cameraygal Festival. The theme was “Think Globally; Celebrate Locally” and featured over 60 events with many of the events being Green Powered.  The Cameraygal Festival offered a range of activities including kids and family activities, environmental and sustainability workshops, art, music, cultural events and social interaction.

 

·     Council held its second Community Grants presentation on 1 August 2007. Council has a substantial financial assistance grants program which provides support to community based organisations providing services in Lane Cove. Over 40 community organisations were recipients of grants which amounted to over $455,000.

 

·     Kaleidoscope, Council’s annual cultural diversity festival took place in September. Residents participating in a national and cultural fashion parade and enjoyed a Chinese Classical Music performance, Currambena School Italian Dance Group and two Peruvian Dance Groups.

 

·     The fourth annual “Sunset in the Plaza” series of events, presented in partnership with Lane Cove ALIVE provided a range of community events. It included several Christmas themed events, Sunset Movies in The Plaza, Australia Day Picnic at Pottery Green and Judy Bailey OAM’s Jazz Connection Big Band.

 

·     Council held a Public Art Strategy presentation facilitated by a public art consultant. The response was overwhelmingly favourable and work was undertaken to develop a Public Art Policy. 

 

·     Lane Cove Council honoured 21 individuals, two community groups, a local church and a local business at its 2007 Citizenship Awards. The Lane Cove Citizen of the Year for 2007 was presented to Ruby Breen OAM.

 

·     Synergy launched a new multimedia area at the Centre with computers, a digital camera, video camera and printer proving very popular with the young people.

 

·     The Lane Cove Seniors Week Program was an outstanding success. Many seniors enjoyed the numerous events offered with one of the highlights being a trip to the Hunter Valley Gardens.

 

·     The Lane Cove Access Committee was very active during the year and worked on a range of projects and issues. Work continued on the implementation of the Disability Discrimination Action (DDA) Plan and members of the committee were consulted on the Access and Mobility Development Control Plan. 

 

·     In November of 2007 the revised Northern Sydney Aboriginal Social Plan (NSASP) for 2007 to 2011 was launched and a full time NSASP Project Officer employed to implement the plan with the Aboriginal Heritage Office to auspice the plan.

 

·     Council implemented the “YOU + ME = Lane Cove”, a cultural diversity project aimed at promoting mutual respect, Australian values, participation in the Australian way of life and a sense of belonging for everyone in Lane Cove. The project received funding under the Living In Harmony program of the Department of Immigration and Citizenship.

 

·     Continue investigations into the feasibility of a Cultural Centre Facility and determined not to proceed with a single site cultural centre but rather to investigate refurbishing current buildings and assessing the potential of creating new cultural facilities in new Council facilities.

 

·     In 2007/2008 Lane Cove Libraries lent 491,040 items, or 15.35 items per capita.  Since 2001/02 Lane Cove Library has been the busiest library per capita in NSW. In March 2008, Lane Cove Library relocated some services and collections to 164 Longueville Rd, in preparation for the Library extension.

 

·     The Junior Library offered more than 300 programs to children and young adults, including School Holiday sessions, Book Week activities, cartooning workshop and a Library Orientation Program for Year 6 children.

 

·     The Lane Cove ALIVE Leadership Group operates as an independent organisation to work on the revitalisation of the Lane Cove village precinct. Key achievements over this past year have included the Draft Lane Cove Village Structure Plan and the Graffiti Removal Program that was developed in collaboration with Council.

 

·     Council was presented with the Morpheum RH Dougherty Award for “Excellence in Communication” at the Local Government Week Awards Evening on 30 July 2008. The Award recognised Council for its consultation process undertaken in the development of Draft Local Environment Plan (DLEP).

 

·     Council adopted an Open Space Plan on 5 November 2007. This plan sets out key themes and overriding principles for the planning and management of Lane Cove’s Open Space.

 

·     This was the first year of projects funded by our Sustainability Levy, allowing Council to introduce some exciting new environmental initiatives such as Sustainability Lane at the Lane Cove Village Fair, in addition to our existing programs

 

·     Over 200 volunteers contributed 3,500 hours to bushcare and the community nursery, which equates to approximately $70 000 of work.

 

·     In May 2008 the second annual Captured Photography Competition was held. Over 400 photographic entries were submitted on the theme ‘water’.

 

·     The Lane Cove Market Square Development commenced in early 2008 and we look forward to a “revitalised” village.

 

Conclusion

 

The Annual Report has been prepared to meet the requirements of the Local Government Act. Upon adoption of the Report, a copy will be forwarded to the Minister as required by the Act and will be publicly accessible via Council’s website, http://www.lanecove.nsw.gov.au.

 

 

RECOMMENDATION

 

That:-

 

1.         Council adopt the Draft Annual Report for 2007/2008;

 

            2.         The Report be forwarded to the Minister for Local Government; and

 

            3.         The report be made available on Council’s website.

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

 

AT‑1 View

Annual Report for 2007/2008

256 Pages

 

 


Ordinary Council Meeting 17 November 2008

 

Corporate Services Division Report No. 71

 

 

 

 

 

Reference:    Corporate Services Division Report No. 71

Subject:          Nomination of Community Members to Council Committees    

Record No:    SU827 - 40183/08

Author(s):       Cudilla Crystal ; Ian Naylor 

 

 

Executive Summary

 

Council convenes and supports a number of advisory committees and has called for members of the Lane Cove community to become involved as community representatives. This report details the nominations considered for appointment. It is recommended that Council endorse the recommendations of community representatives for Council’s advisory committees.

 

Background

 

Council is committed to ensuring the community is informed and encourage community participation in decision making. Council currently operates various advisory committees and participates in other committees to improve the community. Council’s advisory committees consider and advise on a wide range of local issues by providing a discussion forum for Council representative, local stakeholders and community members.

 

On 8 October 2008, an advertisement was placed in the local paper North Shore Times seeking nominations from members of the community to become community representatives on the following committees:

 

·     Bicycle Working Party

·     Bushland Management Advisory Committee

·     Cameraygal Festival Committee

·     Lane Cove Access Committee

·     Lane Cove Cultural Advisory Committee

·     Lane Cove Social Development Committee

·     Sustainability Advisory Committee

·     Golf Course Advisory Committee

 

The advertisement was repeated in the North Shore Times on 15 October 2008. In addition, information was placed on Council’s website (on the front page and under the ‘News and Events’ section) and E-Newsletters were sent to subscribers via email. Letters of thanks were also provided to community representatives who served on committees during the last council term for their valuable contribution and efforts.

 

Discussion

 

A complete list of nominations received by Council has been circulated separately to Councillors.

 

Bicycle Working Party

 

A total of six (6) applications were received and considered for nomination. Four (4) of those nominations are recommended for endorsement by Council:

 

·     Philip Burgess – has made a significant contribution to the committee and has wide-ranging experience, having served on the committee for a number of years

·     Russ Webber – is also a longstanding member of the committee, as well as being involved in other bicycle committees and major bicycle projects in New South Wales

·     Barbara Khalifa –shows a strong interest in becoming involved in the committee and is a keen cyclist

·     Jim Stone – brings qualifications in civil engineering and town planning as well as extensive professional experience

 

Recommendation

 

That Philip Burgess, Russ Webber, Barbara Khalifa and Jim Stone be appointed as the community representatives for the Bicycle Working Party.

 

Bushland Management Advisory Committee

 

The Bushland Management Advisory Committee has three (3) community representative positions. Council received three (3) nominations for the positions – Dr Peter Weston, Dr Lynne McLoughlin and Frances Vissel. As local residents of Lane Cove, the nominees have had a long association with the committee and experience in bushland matters that affect Lane Cove. The nominees possess excellent qualifications and experience in all matters concerning bushland in the local area. In addition, the charter also requires 3 representatives from the Lane Cove Bushland & Conservation Society, they have appointed by a formal resolution;  Margaret Bergomi, Norma Stuart and Wyn Chandler.

 

Recommendation

 

That Dr Peter Weston, Dr Lynne McLoughlin and Frances Vissel be appointed as the community representatives for the Bushland Management Advisory Committee.

 

Cameraygal Festival Committee 

 

The Cameraygal Festival Committee has received expressions of interest/nominations from:

 

·     Cassie Thornley (representing Lane Cove Residents for Reconciliation)

·     Pat Madson (Lane Cove Historical Society)

·     Lyndall McNally (representing Lane Cove Youth Orchestra)

·     Shoko Creedy (representing the Lane Cove Baha'i Community)

·     Jennifer Thurgate (representing Lane Cove ALIVE)

·     Marie James (representing Centrehouse)

·     Shirin Kanji (representing Lane Cove Cultural Diversity Advisory Group)

 

The Committee’s constitution has the power to co-opt further members over the life of the Committee and it is expected this initial group will be supplemented with such additional members as the Committee sees fit.

 

Recommendation

 

That Cassie Thornley, Pat Madson, Lyndall McNally, Shoko Creedy, Jennifer Thurgate, Marie James and Shirin Kanji be appointment as the community representatives for the Cameraygal Festival Committee and the Committee continue to co-opt other members as required.

 


Lane Cove Access Committee

 

The committee consists of up to five (5) representatives of local residents and five (5) representatives of organisations, with also the power to co-opt temporary members.

 

Five (5) community nominations were received from:

 

·     Les Kay

·     Mary Taylor

·     Kay Freedman

·     Reg Hefferan

·     John Baxter

 

Four (4) representatives of community organisations were received including:

 

·     Carole Robinson (Lane Cove ALIVE)

·     Amber Figura (Recreation Rendezvous)

·     Susan Komerak (Lane Cove Community Aid Service)

·     Marcella Monaco (UnitingCare)

 

Recommendation

 

That Les Kay, Mary Taylor, Kay Freedman, Reg Hefferan, John Baxter and community organisation representatives Carole Robinson (Lane Cove ALIVE), Amber Figura (Recreation Rendezvous), Susan Komerak (Lane Cove Community Aid Service), Marcella Monaco (UnitingCare) be appointed to the Lane Cove Access Committee.

 

Lane Cove Cultural Advisory Committee

 

Up to eight (8) representatives of arts and cultural groups are required for the committee. Nominations were received from the following organisations and individuals:

 

·     Chrissie Lloyd (Lane Cove Art Society), Pamela Fairburn (alternate)

·     Graeme Payne (Lane Cove Historical Society)

·     Davina Best (Centrehouse)

·     Ros Tually (WAIG/ Writers Group)

·     Leah Bangma (Lane Cove Music and Cultural Centre)

·     Dr. Anne Power (Lecturer, Music Education, University of Western Sydney)

·     Elizabeth Scahill (Community member involved in English second language mentoring, bushland activities, Lane Cove Bowling Club)

 

The Lane Cove Cultural Advisory Committee is governed by a Constitution.  The previous committee reviewed its Constitution and has suggested the following changes:

 

·     Adjust the functions of the committee to include an information sharing and exchange role between the members of the Committee, and to drop the cultural mapping which was part of the cultural plan research already achieved.

 

·     To make meetings quarterly. While the Cultural Action Plan was being developed, meetings were more frequent.

 

These changes will bring the Constitution into line with the current practice and assist the committee run more effectively.

 

Recommendation

 

That Chrissie Lloyd (Lane Cove Art Society) and Pamela Fairburn (alternate), Graeme Payne (Lane Cove Historical Society), Davina Best (Centrehouse), Ros Tually (WAIG/ Writers Group), Leah Bangma (Lane Cove Music and Cultural Centre), Dr Anne Power (Lecturer, Music Education, University of Western Sydney), Elizabeth Scahill (Community member involved in English second language mentoring, bushland activities, Lane Cove Bowling Club) be appointed as community representatives for the Lane Cove Cultural Advisory Committee.

 

That the suggested changes to the Lane Cove Cultural Advisory Committee be noted.

 

The Lane Cove Social Development Group

 

This committee has three [3] permanent community members with also the power to co-opt temporary members.

 

Three (3) community nominations were received:

 

·     Meryl Horne

·     Lorraine Lusby

·     Frances Vissel

 

Recommendation

 

That Meryl Horne, Lorraine Lusby and Frances Vissel be appointed as the community representatives for the Lane Cove Social Development Committee.

 

Sustainability Advisory Committee

 

The Sustainability Advisory Committee (SAC) will consist of five (5) community representatives. To ensure some continuity of the SAC body of knowledge of the community representatives, three (3) previous SAC members were chosen, with two (2)  new members also chosen to ensure new ideas and thinking are introduced.

 

Five (5) representatives are being recommended from six (6) nominations as follows:

 

Three (3) previous SAC members:

 

·     Wendy Goldstein - lecturer at Graduate School of the Environment, Macquarie University. Worked at International Union for Conservation of Nature, Switzerland, as head of Environmental Education and Communication

·     Jane Blackmore - joined SAC just prior to dissolution. Currently works as Principal Research Scientist and Risk Assessment Specialist with CSIRO's Division of Sustainable Eco-Systems

·     Ruth Tregale - has worked for UN Commission on Sustainable Development and International Council for Local Environmental Initiatives. Holds a Masters in Sustainable Development.

 

Two (2) new members:

 

·     Russ Webber - has worked as a Meteorologist and is passionate about sustainable transport and bicycles

·     Marc Gold - a long-time resident with an interest in global warming and sustainable development.

 

The charter also provides that there be three (3) representatives from the following community organisations, which are yet to be confirmed:

 

·     1 Chamber of Commerce nominated member

·     1 Youth member

·     1 Bushland member

 

Recommendation

 

That Wendy Goldstein, Jane Blackmore, Ruth Tregale, Russ Webber and Marc Gold be appointed as the community representatives for the Sustainability Advisory Committee.

 

Golf Course Advisory Committee

 

The charter provides for a local resident as a community representative, who plays golf at least occasionally and who is not a member of the Lane Cove Country Club.  There were no nominations received for this position. However, the charter provides for 2 representatives from  both the Country Club and the Managers of the Pro Shop, including the Professional.

 

Conclusion

 

This report detailed nominations received that for community representatives for Council’s advisory committees. It is recommended that Council endorse the recommendations for appointment of community representatives.

 

RECOMMENDATION

 

That Council:-

 

1.   Endorse the following recommendations for community representatives for Council advisory committees:-

 

            (a)  That Philip Burgess, Russ Webber, Barbara Khalifa and Jim Stone be appointed as the             community representatives for the Bicycle Working Party.

           

            (b)  That Dr Peter Weston, Dr Lynne McLoughlin and Frances Vissel be appointed as the             community representatives for the Bushland Management Advisory Committee.

 

            (c)  That Cassie Thornley, Pat Madson, Lyndall McNally, Shoko Creedy, Jennifer Thurgate,             Marie James and Shirin Kanji be appointment as the community representatives for the             Cameraygal Festival Committee and the Committee continue to co-opt other members as             required.

 

            (d)  That Les Kay, Mary Taylor, Kay Freedman, Reg Hefferan, John Baxter and community             organisation representatives Carole Robinson, Amber Figura, Susan Komerak and Marcella             Monaco be appointed to the Lane Cove Access Committee.

 

            (e)  That Chrissie Lloyd and Pamela Fairburn (alternate), Graeme   Payne, Davina Best, Ros             Tually, Leah Bangma, Dr Anne Power and Elizabeth Scahill be appointed as community             representatives for the Lane Cove Cultural Advisory Committee.

 

(f)  That Meryl Horne, Lorraine Lusby and Frances Vissel be appointed as the community representatives for the Lane Cove Social Development Committee.

 

            (g)  That Wendy Goldstein, Jane Blackmore, Ruth Tregale, Russ Webber and Marc Gold be             appointed as the community representatives for the Sustainability Advisory Committee.

 

2.   Note the recommended changes to the Constitution of Lane Cove Cultural Advisory Committee

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2008

 

Corporate Services Division Report No. 72

 

 

 

 

 

Reference:    Corporate Services Division Report No. 72

Subject:          Conduct Review Committee - Appointment of Panel Members    

Record No:    su836 - 40488/08

Author(s):       Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to advise Council that the NSROC quotations process for a panel of independent persons to be available for Conduct Review Committees has been finalised.  The report recommends that Council endorse the recommendations of the NSROC Panel for the appointment of a panel of independent persons to be available for Conduct Review Committees.

 

Background

 

A new model Code of Conduct for all NSW Councils took effect from 20 June 2008, it contained new provisions for the composition of Council’s Conduct Review Committee, which was reported to the Council Meeting on 21 July 2008, in Corporate Services Report No. 45.  The report summarised the changes to the Conduct Review Committee are summarised below:-

 

“Conduct Review Committee

 

·   Councils can now have conduct review committees or individual reviewers undertake enquiries into breach allegations. Members of these committees or the sole reviewers will now be independent of council and can act in the role for more than one council.

·   Conduct review committees/reviewers are required to act in accordance with the operating guidelines that are provided in the Model Code.

 

Comment

 

Under the new Model Code, the General Manager and Mayor are no longer required to be members of the Conduct Review Committee.  This was one of the recommendations from councils, council staff and the LGMA during the review process.  The new model code requires all councils to have a Conduct Review Committee made up of independent persons (persons who have no relationship with council and “appropriately qualified persons of high standing in the community”) to review such matters.  The committee must have a minimum of 3 members and  Council is required to resolve the appointment of the committee members, regardless of whether there are any matters to review.

 

The new model code gives councils the choice for particular conduct matters depending upon their severity/complexity to refer the matter to the Conduct Review Committee or a sole reviewer being one member of the Committee”.

 

Given this was a major change to the current process, discussions have been held with other councils in the NSROC region to gauge interest in a regional approach for a panel of independent persons for Conduct Review Committees.  As the majority of NSROC member councils were in favour of this process NSROC sought expressions of interest.   

 

Discussion

 

NSROC called for Expressions of Interest (EOI) for a panel of independent persons to be available for regional Conduct Review Committees in the Sydney Morning Herald on 12th August and the North Shore Times on 13th August. The General Managers of Ku-ring-gai and Ryde Councils were appointed to evaluate the expressions of interest received.  Twelve responses were received.

The following Evaluation Criteria was used to assess the EOI applicants;

 

·     Understanding of local Government, procedural fairness and ethical decision making.

·     Independence and standing in the local community in relation to local Council’s in the NSROC region.

·     Ability to conduct investigations, review conduct matters and deliberate on these matters.

·     Ability to prepare a report to Council on the Conduct Committee’s findings and recommendations.

·     Ability to provide the service at a high standard and at a reasonable rate.

·     Ability to communicate effectively and work in partnership with Officers of the Council.

·     Ability to provide flexibility and availability of time whenever the Committee is convened.

·     Ability to travel throughout the NSROC region of Councils.

 

The evaluation of the EOI’s received was as follows:-

 

Applicant

 

Suitable/Not Suitable

Comments

Ian Ellis-Jones

 

Suitable

Met Criteria.

*Unable to be used by Lane Cove Council as he is employed as a Consultant Solicitor.

Bronwyn Connolly

Suitable

Met Criteria

Kath Roach

Suitable

Met Criteria

Mitchell Morley

Suitable

Met Criteria

Christopher Shaw

Suitable

Met Criteria

Melissa Gibbs

Suitable

Met Criteria

Steven Blackadder

Suitable

Met Criteria

Ken Davidson

Suitable

Met Criteria

James Marshall

 

Suitable

Met Criteria

*  based outside Sydney Metropolitan and requested travel expenses

Claire Brogan

Suitable

Met Criteria

Bernard Smith

 

Suitable

Met Criteria

* based outside Sydney Metropolitan and requested travel expenses

John Kleem

Suitable

Met Criteria

 

 

When a matter needs to be referred to a Conduct Review Committee, the General Manager (or the Mayor where the complaint involves the General Manager) make a determination as to whether the matter should be referred to a committee of 3 panel members or a sole reviewer and which of the panel members will be utilised, having regards to experience, availability and cost.

 

The prices for the services ranged from $150 per hour to $250 per hour, which are all deemed acceptable.  It is anticipated that the panel will be reviewed each September, when Council confirms its committee memberships.

 


Regional Toolkit

 

A Regional Tookit has been developed by Ian Ellis-Jones, Solicitor for use by Panel Members which includes:-

 

·     Summary of Provisions in Model Code of Conduct;

·     Flowchart and Checklist for Investigation;

·     Report to Council Template;

·     Minutes of Meeting Template;

·     Standard letter to person subject of the complaint Template;

·     Standard letter to person subject of the complaint at the Preliminary Stage Template;

·     Standard letter to person subject of the complaint at the Enquiries Stage Template;

·     Standard letter to the complainant at the Preliminary Stage Template; and

·     Standard letter to the complainant Template.

 

 

Conclusion

 

It is proposed that Council adopt the panel members eligible as independent persons for Council’s Conduct Review Committee. 

 

 

RECOMMENDATION

 

That Council endorse the following panel as independent persons for Council’s Conduct Review Committee:-

 

Bronwyn Connolly, Kath Roach, Mitchell Morley, Christopher Shaw, Melissa Gibbs, Steven Blackadder, Ken Davidson, James Marshall, Claire Brogan, Bernard Smith and John Kleem.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 17 November 2008

 

Corporate Services Division Report No. 73

 

 

 

 

 

Reference:    Corporate Services Division Report No. 73

Subject:          1st Quarter Review of the 2008 - 2009 Budget    

Record No:    SU757 - 40578/08

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

The First Quarter Budget Review maintains a balanced budget, but involves a variety of variations in both income and expenditure. It is recommended that the Budget be varied in terms of the report.

 

Background

 

Council is required to prepare a Budget Review Statement each quarter, in accordance with Clause 7 of the Local Government (Financial Management) Regulation 1999. This report is prepared in accordance with the clause for the period ended 30 September 2008.  The purpose of these reviews is to ensure that the impact of financial variation is reflected in the forecast of Council’s global budgetary position to 30 June 2009, and the adopted Budget adjusted accordingly.

 

Discussion

 

The following is a summary of Council’s adopted Budget for 2008 - 2009 and proposed following the adjustments included in this report:

 

 

Original Budget

Adjustment

Revised Budget

Expense from Ordinary Activity

$29,081,583

$594,109

 $29,675,692

Revenue from Ordinary Activity

$29,081,583

$594,109

 $29,675,692

Surplus/- Deficit

$0

 

 

Capital Grants & Contributions

$474,000

-$325,900

$148,800

Surplus/- Deficit

$474,000

-$325,900

$148,800

 

 

The review includes provision for grants and the Sustainability Levy Projects carried forward from last years budget of $403,1 00, various adjustments to depreciation rates for council buildings with a net increase of $81,909, reduced income of $325,900 from the sale of the College Road South properties as the income was received last financial year, $10,000 to cover utilities and maintenance for 47 Burns Bay Road, Lane Cove, reduced income of $22,700 from Parking Meters in the Birdwood Avenue Carpark, following the decision to convert the carpark to free parking during construction of the Market Square project, $30,700 to cover the final costs associated with the reconstruction of the Blackman Park Girl Guides Hall (this is offset by income already received through insurance) and $100,000 to cover legal costs associated with the Aquatic Centre Repairs.

 

In Council’s favour, an additional $36,588 was received in the Federal Financial Assistance Grants, and $580,221 in additional interest from investments is expected.

 

It is also proposed to reallocate $49,000 from the Strategic Planning Consultants Vote to the Strategic Planning Salaries vote, as it has been determined that the appointment of a temporary staff member is necessary for the finalisation of the DLEP and new DCP’s.

 

The following table outlines the proposed aggregate changes to program areas in the budget which contributes to the above, it combines changes to the Operating and Capital budgets.

 

Prog No.

Program

Variation

01.10

Administration

$325,900

4.2.1

Civic Centre

$106,750

4.3.3

Youth Services

$628

05.10

Public Libraries

($19,116)

05.20

Museums

$12,200

05.30

Community Centres

($4,780)

05.50

Other Cultural Services

$10,536

5.6

Swimming Pools

 $ 100,000

5.7.10

Parks Administration

$10,011

5.7.3

Bushland

$94,711

08.50

Parking meters

$22,700

10.10

General Purpose Revenue

($616,809)

13.10

Sustainability Levy Projects

$283,169

 

Net Budget Variation - Deficit

$325,900

 

Statutory Report

 

In accordance with Clause 7(2) of the Local Government (Financial Management) Regulation 1999, I Craig Wrightson, Responsible Accounting Officer hereby certify that the Council’s financial position is satisfactory having regard to the original estimates of income and expenditure.

 

 

RECOMMENDATION

 

That the 2008 - 2009 Budget be varied in terms of this report.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

1st Quarter 2008 - 2009 Budget Review Attachment - Details of Variations

2 Pages

 

 

 


Ordinary Council Meeting 17 November 2008

 

Open Space and Urban Services Division Report No. 38

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 38

Subject:          Bicycle Plan     

Record No:    SU3341 - 40410/08

Author(s):       Nick Karahlis 

 

 

Executive Summary

 

A Draft Bicycle Plan has been prepared by Jamieson Foley & Associates, in conjunction with Sustainable Transport Consultants and GTA Consultants on behalf of Council. The Plan provides strategic direction for bicycles, whilst considering Council’s other policies and plans. The Bicycle Plan sets out strategies and actions for further developing the bicycle network in Lane Cove.

 

 

Background

 

In March 2008, Council sought Expressions of Interest from relevant traffic consultants to prepare a Bicycle Plan that would develop on the existing bicycle network in Lane Cove.

 

Jamieson Foley & Associates, in conjunction with Sustainable Transport Consultants and GTA Consultants were the successful tenderers, due to their previous experience, value and ability to deliver a comprehensive Bicycle Plan. Mr Dick van den Dool of Jamieson Foley led the project team in delivering the Bicycle Plan.

 

The bicycle study project team commenced in May 2008. A series of workshops were held with interested stakeholders in June to ensure the plan received strong community support. A series of meetings have been held with Council staff in developing the Bicycle Plan.

 

 

Discussion

 

The Draft Bicycle Plan has been provided to Councillors separately as it is a large document. This Plan sets out recommended bicycle opportunities for Lane Cove, which have been developed following review of Council’s other policies and plans, and the interest group workshops.

 

The main objectives for the Bicycle Plan are to make cycling safer, easier and more attractive in the Lane Cove LGA, and to allow for greater connectivity with surrounding bicycle paths. The Bicycle Plan will cater for all types of cyclists and trip types, including students, commuter and recreational cyclists.

 

The Strategy includes an element on planning for the next 10-20 years. Acknowledging fiscal pressures, another key element of the Strategy is to identify ways to balance the cost of new facilities and renew existing ones.

 

The Bicycle Plan has been prepared taking into consideration existing and proposed on and off-street bicycle routes and have been assessed in terms of their function in the Lane Cove area and the adjacent jurisdictions. Each of these bicycle routes have been assessed as per the following route categories:

 

·     State Bicycle Routes

·     Regional Routes

·     Local Routes and Links

·     Local Connections

·     Community Trails.

 

For strategic only budgeting, the total Costing to implement all Bicycle routes is estimated purposes as 4,237,900. The Bicycle Plan indicates various priorities. In terms of costing for Priority 1 works a 50 – 50 shared funding would require a Council budget of $120,000 per year for the next 10 years.

 

In addition to the above, Bicycle funding could be explored through RTA’s contribution and for other State and Federal Government funding sources.

 

Community Consultation

 

Statement of Intent

 

The Bicycle Plan was drafted after discussions were held with stakeholder groups, including Lane Cove Bicycle Committee, Bicycle NSW, RTA, liaising with Council’s Traffic, Planning, Community Services and discussions with other interest groups. Further to this preliminary consultation Community Consultation is proposed in accordance with Council’s Communication Strategy.

 

The consultation is designed to communicate the process and outcomes of the Bicycle Plan, including the identified strategies and actions for future bicycle provision in Lane Cove.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with or amend any of the draft strategies and actions

 

Draft Bicycle Plan

Level of Participation

Inform

 

Involve

Consult

Form of Participation

Open

Targetted

Open

Target Audience

Lane Cove Community

 

Key message givers eg; committees of local bicycle groups and associations; local resident & interest associations

Lane Cove Community; Local Bicycle Groups and Associations

Proposed Medium

Community newsletter; Public exhibition; E-newsletter

Briefing sessions; email notification

Online survey;

Indicative Timing

On line exhibition from 1 December 2008 until 13 February 2009

Starting

1 December 2008

Starting

1 December 2008

 

 

 

 

Method

 

The Bicycle Plan aims to provide Council with a direction for improving bicycle opportunities in Lane Cove over the next 10-20 years. The community now has the opportunity to comment on this draft Plan.

 

 

 

 

Conclusion

 

Council aims to improve and expand the bicycle facilities in the area. The proposed Bicycle Plan Strategy includes an element on planning for the next 10-20 years and identifies ways to balance the cost of new facilities and renew existing ones. The proposed State Regional and Local Bicycle Routes are the result of workshops between Council staff, research by Traffic and Transport Consultants and workshops with key interest groups.

 

It is proposed that Council adopt the Draft Bicycle Plan for the purpose of Public Exhibition. Following the exhibition period, it is recommended, that a further report be submitted to Council for the adoption of the plan after taking into account the submissions and comments received during the exhibition period.

 

 

 

RECOMMENDATION

 

That:-

 

            1. Council adopts the Draft Bicycle Plan dated 8 August 2008 for the purposes of public    exhibition.

 

            2. The Draft Bicycle Plan is placed on public exhibition for 60 days and community consultation take place in accordance with the Consultation Strategy outlined in the report.

 

            3. A further report is submitted to Council following the exhibition period to consider the final Bicycle Plan for adoption.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

 

AT‑1 View

Draft Bicycle Plan

95 Pages

 


Ordinary Council Meeting 17 November 2008

 

Environmental Services Division Report No. 65

 

 

 

 

 

Reference:    Environmental Services Division Report No. 65

Subject:          Waste Strategy 2008 - 2013 for the Lane Cove Local Government Area    

Record No:    SU3251 - 39116/08

Author(s):       Steve Fedorow 

 

 

Executive Summary                      

 

A key deliverable in Council’s 2007-2010 Management Plan is to develop a waste minimisation strategy.  Council has recently completed a 5 year strategy to guide the delivery and ongoing improvement of our domestic waste services.  This report discusses the need for such a strategy, the consultation involved in its preparation and tables the draft 2008-2012 Waste Strategy for Council’s adoption.

 

Background

 

The NSW Waste Avoidance and Resource Recovery Strategy 2007 establishes a state wide framework to reduce overall waste production and increase recycling rates by focussing on four key result areas as follows:

 

1.   Preventing and avoiding waste;

2.   Increased recovery and use of secondary resources;

3.   Reducing toxic substances in products and materials; &

4.   Reduce litter and illegal dumping.

 

Specific targets have been set in each of the key result areas and Council has an important role to play in helping to meet these targets.  Targets directly relevant to Council include: increasing the recovery and reuse of materials from our municipal waste stream, from 26% (in 2000) to 66% by 2014; & reducing the total tonnages of illegally dumped material.

 

Whilst Council continues to deliver high quality waste services to the residents of Lane Cove, it is important that Council continues to monitor and improve the delivery and performance of our waste services including in meeting the targets adopted in the NSW Waste Avoidance and Resource Recovery Strategy 2007.

 

Council’s most recent local waste strategy expired in 2005 with the commencement of a new collection contract with URM, and it is now time for a new waste strategy to be adopted to guide Council and provide direction for achieving outcomes favourable to the environment and the community in the area of waste avoidance, recycling and waste disposal.  The strategy will also be crucial to Council in preparing and setting benchmarks for a new Waste Collection Contract in 2012.

 

Discussion

GHD Pty Limited was appointed in April 2008 to prepare a five year (2008-2013) comprehensive Waste Strategy (AT1) with aims to:

·     Improve the quality and performance of existing waste services;

·     Investigate educational opportunities to use as the basis for a comprehensive waste education campaign;

·     Improve waste service delivery;

·     Increase diversion of waste from landfill; and

·     Address the increasing issue of illegally dumped waste.

 

In developing the strategy GHD reviewed previous Council waste strategies, existing and projected demographics, existing services and practices, previous and current education campaigns, waste management best practice systems and conducted a community consultation process.  Integral to developing the waste strategy was the process of community consultation to ensure that the final strategy accurately identified and effectively responds to the issues facing the Lane Cove community.  The consultation process comprised the following;

1.   A survey gauging attitudes to issues such as current waste services, food and garden waste management, other council waste & environmental services, council recycling service, waste issues and council communications. Surveys were distributed to:

·    300 randomly selected households;

·    100 surveys were left at Customer Services for those who called in to Council Civic Centre during business hours, and

·    An e-survey was sent to approximately 430 residents who are on Council’s e-newsletter database

2.   A Community workshop titled – “Have your say on Lane Cove Council’s Waste Strategy” was convened on 24 May 2008.  The workshop covered a broad range of issues including the current level of service; using the current service; preferred methods of communication; key waste issues facing residents and organics management.

3.   A focus group meeting which comprised of committee representatives from the various Resident Progress Associations and resident owners from Multi Unit Dwelling.  The Focus group explored the issues that were identified from the Survey responses and Community workshop in particular.

The strategy has identified key strategies, targets and timeframes for Council and will enable Council to address emerging issues in a changing waste landscape and continue to maintain the high level of service provided to our residents.

 

The draft Waste Strategy makes key findings for Council in the following broad categories:

 

Waste and Recycling Contract Changes and Improvements

 

·     Investigate the feasibility of increasing the proportion of general waste that is processed in AWT; and

·     Consider better practice requirements for future waste and recycling collection contract.

 

Communication and Education

 

·     Improve communication and education with the community regarding waste management.

 

Containers and Paper Recycling

 

·     Reduce contamination in the recyclables bins (Blue and Yellow Lid) to levels below 3%; and

·     Consider broadening recycling services.

 

Garden and Food Organics

 

·     Increase garden organics and food organics diversion; and

·     Consider increasing the frequency of collection for garden organics bins.

 

Businesses

 

·     Consider increasing garbage and recycling services to commercial sites.

E-Waste and Hazardous Waste

 

·     Continue to provide e-waste drop-off days; and

·     Continue to participate in the household hazardous waste programs.

 

Open Space

 

·     Improve public place bin system

 

Rates and Levies

 

·     Ensure that the domestic waste management charges reflect the whole of life costs of waste collection and disposal.

 

Illegal Dumping and Litter

 

·     Reduce illegal dumping around Multi-Unit Dwellings; and

·     Reduce plastic bag use and littering

 

Lead by Example

 

·     Promote waste minimisation initiatives within Councils own offices and events;

·     Cross-promote and plan with other Council initiatives; and

·     Monitor and manage construction and demolition waste from Council works

 

Implementation and monitoring of the draft Waste Strategy will occur as part of Council’s annual Budget and Management Plan with specific actions being drawn into the management plan and funded through the budget.  Progress will be monitored and reported through the quarterly reviews of the Management Plan.

 

Conclusion

 

The Waste Strategy will guide Council in fine tuning our waste services to meet the ongoing needs of our community, respond to the targets established in the NSW Waste Avoidance and Resource Recovery Strategy 2007 in a constructive and responsible manner and enable Council to prepare for a new Waste Collection Contract in 2012.

 

 

RECOMMENDATION

 

That: Council:-

 

1.   Receive and endorse the report;

 

2.   Adopt the “Waste Strategy for the Lane Cove Local Government Area”, October 2008.

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

ATTACHMENTS:

AT‑1 View

Lane Cove Waste Strategy 2008-2013

113 Pages

 

 

 


Ordinary Council Meeting 17 November 2008

 

Environmental Services Division Report No. 66

 

 

 

 

 

Reference:    Environmental Services Division Report No. 66

Subject:          Cities for Climate Protection    

Record No:    SU1976 - 40255/08

Author(s):       Steve Fedorow 

 

 

Executive Summary

 

Lane Cove Council is a participant in the international greenhouse gas emission reduction program, Cities for Climate Protection.  As part of the program there is the need for a Councillor contact point.  This report recommends that Council nominate a Councillor contact.

 

Background

 

Lane Cove Council is a participant in the Cities for Climate Protection Program (CCP), an international program assisting Local Government in working with their communities to reduce greenhouse gas emissions.  The CCP program is a program of the International Council for Local Environmental Initiatives (ICLEI) with over 800 local governments worldwide participating.

 

The CCP program consists of 5 Milestones as follows:

 

Milestone 1:     Inventory of Council’s energy use                   (Overview Attached as AT1)

Milestone 2:     Set a reduction target                                     (Overview Attached as AT2, AT3)

Milestone 3:     Prepare a Greenhouse Action Plan

Milestone 4:     Implementation of a Greenhouse Action Plan

Milestone 5:     Monitor and report on greenhouse gas emissions and the implementation of actions and measures

 

Council works with ICLEI through a staff contact officer - Claire Brittan, Council’s Waste and Environmental Education Officer and a Councillor Contact(s) as nominated by Council.

 

Discussion

 

With the recent election of a new Council, there is a need to nominate a new Councillor Contact(s) for the CCP program.  Council’s previous Councillor contacts were Councillors Freedman and Lawson.

 

The CCP nominated Councillor acts as a point of contact between Council and CCP with two main roles as follows:

 

1.   To keep Council informed of CCP initiatives and activities - the nominated Councillor will have access to certain sections of the CCP website; and

2.   To act as a contact point should Council wish to arrange briefings on the CCP program.

 

As communication with CCP primarily occurs via the CCP website, the demands on the nominated Councillor are largely determined by the Councillor.  Further information on the nominated Councillors role and nomination form is included as Attachment 4 (AT4) to this report.

 

Conclusion

 

The CCP program provides an important framework for Council to monitor and reduce its greenhouse gas emissions.  To ensure that Council continues to progress through the program there is a need to nominate a new Councillor Contact(s).

 

 

RECOMMENDATION

 

That Council:-

 

1.   Receive and note the report.

 

2.   Nominates one or more Councillors as the contact for the CCP program.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

Milestone 1 - Emissions Inventory

41 Pages

 

AT‑2 View

Milestone 2 - Emissions Reduction Target Report

5 Pages

 

AT‑3 View

Milestone 2 - Emissions Reduction Target Minute

1 Page

 

AT‑4 View

CCP Nominated Councillor Information Sheet and Nomination Form

2 Pages

 

 

 


Ordinary Council Meeting 17 November 2008

 

Environmental Services Division Report No. 67

 

 

 

 

 

Reference:    Environmental Services Division Report No. 67

Subject:          Residential Rainwater Tank Rebate Revision    

Record No:    SU727 - 40405/08

Author(s):       Rob McKenna 

 

 

Executive Summary

 

After limited success of the initial Rainwater Tank Rebate Scheme as a 2007/2008 Sustainability Levy Project, the structure of the Rebate Scheme has been altered, after further consultation with key stakeholders, to make the rebate more inviting for residents. This report advises Council of proposed fine tuning to the Rainwater Tank Rebate Scheme and seeks endorsement of actions proposed.

 

Background

 

Despite initial consultation with Sydney Water and the Master Plumbers Association of NSW indicating the ideal Rainwater Rebate structure, as endorsed by Council in February 2008 (AT-1), to be:

-     Tank must be greater than 5,000 Litres,

-     Tank must be connected to a toilet and/or washing machine;

-    

Only 1 resident successfully met these criteria, though around 14 residents, who met some of the criteria, made enquiries to Council about the rebate.

 

Consultation with residents, who have installed rainwater tank, and plumbers, who regularly install rainwater tanks, highlighted the two primary limitations as:

 

-     5,000L+ tank requires considerable space, usually not available due to sewerage, water and stormwater pipes in the property; and

-     Connections to properties with a slab-on-ground are cost prohibitive.

 

Discussion

 

As a result of this feedback, and using the data on the uptake of the Sydney Water Rainwater Tank Rebate, the following revised Rainwater Tank Rebate Structure is proposed:

 

-     Tanks between 2,000 L – 3,999 L                        - $100

-     Tanks greater than 4,000 L                                   - $150

-     Connection to toilet and/or washing machine      - $200/per connection

-    

This structure seeks to continue to encourage connections and larger tanks, which represent higher water savings, while also encouraging unconnected tank installation for low-volume uses such as gardening and car-washing.

 

It is proposed that this structure be retrospectively offered to residents who have installed a tank (tank rebate) or connected an existing tank (connection rebate) on or after the commencement of the Sustainability Levy – 1 July, 2007.

 

In addition to the rebate, Sydney Credit Union continues to offer residents one year $3,000 interest free loans for the installation of rainwater tanks.

 

 

 

Conclusion

 

The Lane Cove Rainwater Tank Rebate Scheme in its existing form has not achieved its desired outcome. It is anticipated that the revised Rainwater Tank Rebate Scheme will appeal to a greater number of residents and is far more likely to achieve the desired out come of encouraging significant reduction in community water consumption through the installation of rainwater tanks.

 

 

RECOMMENDATION

 

That:-

 

1.         Receive and note the report; and

 

2.         Endorse the proposed Lane Cove Rainwater Tank Rebate Scheme as detailed in this report.

 

 

 

 

 

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

AT‑1 View

REPORT Lane Cove Rainwater Tank Rebate Scheme

3 Pages

 

 

 


Ordinary Council Meeting 17 November 2008

 

Environmental Services Division Report No. 68

 

 

 

 

 

Reference:    Environmental Services Division Report No. 68

Subject:          Subdivision Policy    

Record No:    SU1787 - 40700/08

Author(s):       Stephanie Bashford 

 

 

Executive Summary

 

Council has exhibited a Draft Subdivision Policy relating to the control of developments resulting from subdivision approvals. Council is now recommended to finalise the policy (attached at AT1) with amendments taking into account the submissions received during exhibition.

 

Background

 

The draft amendment seeks to provide guidance to staff and applicants when assessing and proposing subdivision applications, and indicates that Council may consider a range of measures in order to protect adjoining properties against potential adverse impacts resulting from subsequent development on created lands.

 

Council resolved on 1 September 2008 to exhibit the draft plan amended as follows (AT2):-

 

“Objective

 

Protection of amenity while permitting the subdivision of lots, including lots smaller than usual (550m2), environmentally sensitive areas or where significant impacts on neighbours are likely and careful design is required to minimise those impacts”.

 

The exhibition was undertaken for six weeks closing on 31 October 2008. Two submissions were received in response to the exhibition, and are attached at ATs 3 and 4. Of 19 responses to the online survey, 12 had no comment and 7 commented.

 

Discussion

 

The submissions made on exhibition related to the following issues:-

 

No.

Issue

Comment

1

Support subdivision of large lots to allow multi-occupancy, subject to guidelines on merit.

Supports the draft policy.

2

Oppose Council’s approval of any small lot subdivisions

Council will be required to consider applications under State Environmental Planning Policy No.1 on their merits under the Comprehensive Local Environmental Plan (until then, subdivision is controlled by the Residential DCP). It is recommended that the Subdivision Policy be incorporated as an appendix to the Comprehensive Development Control Plan to strengthen the Comprehensive LEP’s subdivision standard of 550m2 lot size for houses.

3

If the policy is to proceed, it should be amended to apply to lots of any size, including those over the standard minimum of 550m2.

This is achieved by the policy as already exhibited, which relates to: “Protection of amenity while permitting the subdivision of lots, including lots smaller than usual (550m2)”. This version approved by Council on 1 September 2008 broadened the policy from the 1994 policy, which related only to subdivision of small lots. However the new policy’s wording has been further amended, since exhibition, to clarify this matter be deleting the specific reference to small lots.

4

Subdivision of small lots should be permitted only where this matches the surrounding subdivision pattern.

Subdivision pattern is one important matter for assessment.

5

Conditions should include a constraint on the footprint (area or position) of a dwelling on the block, as well as the envelope

Agree – policy amended to include this.

6

The term “careful design” is unclear. Regulations need to be clear.

This term, like the term “environmentally sensitive design”, relates to the standard merit considerations routinely dealt with under the Environmental Planning and Assessment Act’s section 79(C ).  They may include such matters as: sloping topography, drainage, existing vegetation, surrounding built form, existing settlement pattern and occupancy, heritage, impacts on neighbours e.g. views and privacy etc.

7

Land should be more freely allocated to owner-residents than developers

The property market cannot be controlled in this way by a council.

 

It should be noted that the NSW Government intends to publish Housing Codes early in 2009 which would permit “template” building envelopes without Council approval for two-storey houses on lots over 600m2, and single storey houses on lots over 450m2. This would limit, though not necessarily prevent completely, Council’s scope for requiring certain designs following subdivision. Lane Cove currently has 3,940 lots over 600m2, and 253 lots over 1,200m2 (able to be subdivided into 600m2 lots).

 

Community Consultation

 

The consultation policy for this document was complied with by newspaper advertisement, displays and a web-based survey.

 

Conclusion

 

Council has exhibited the Draft Subdivision Policy, and amendments are recommended in response to public submissions, in particular to clarify that the policy applies to subdivisions of any size. The purpose of the policy is to protect the future amenity and character of areas where subdivisions are proposed. It is recommended that Council now finalise the policy.

 

 

RECOMMENDATION

 

That:-

 

1.         Council adopt the Draft Subdivision Policy attached at AT1 for inclusion in Council’s Policy             Manual.

 

2.         Those persons who made submissions be notified of Council’s resolution.

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

ATTACHMENTS:

AT‑1 View

Draft Subdivision Policy for meeting 17 November 2008

1 Page

 

AT‑2 View

Draft Subdivision Policy as exhibited after 1 September 2008

1 Page

 

AT‑3 View

Submission Lane Cove Bushland & Conservation Society Inc

1 Page

 

AT‑4 View

Submission Lane Cove North Residents' Association

1 Page