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Minutes

Ordinary Council Meeting

20 October 2008, 7pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 20 October 2008

 

Minutes

 

 

 

PRESENT: Councillor I. Longbottom (Chair), Councillor S. Bennison, Councillor D. Brooks-Horn, Councillor S.Forrest, Councillor W. Gaffney, Councillor K. Mcilroy, Councillor P.Palmer, Councillor A. Smith and Councillor R. Tudge.

 

ALSO PRESENT: General Manager,  Executive Manager - Corporate Services, Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Director – Major Projects and the Manager - Traffic.

 

DECLARATIONS OF INTEREST:

 

Councillor Pam Palmer, disclosed a Non-Pecuniary Conflict of Interest in Corporate Services Division Report No. 63, Greenwich Village Games Organising Committee, “the interest is significant because of the affiliation with the Games which is particulary strong being that:-

 

  1. two members of the Committee were on my ticket in the recent Council elections
  2. I am captain of one of the teams competing in the Games.

 

I will therefore have no involvement in the matter as provided for in s451(2) of the Act”.

 

Councillor Rod Tudge, disclosed a Non-Pecuniary Conflict of Interest in Corporate Services Division Report No. 63, Greenwich Village Games Organising Committee, as he is a member of the committee over many years, he indicated he would not speak or vote on the matter.

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by Pastor Simon Ambler, Lane Cove Christian City Church.

 

SUSPENSION OF STANDING ORDERS

343

RESOLVED on the motion of Councillors Smith and Longbottom that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

John Dressler, Coonah Parade, Lane Cove, member Riverview Community Association, in opposition to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme and requesting deferral of the matter.

 

Judy Mitchell, President Riverview Community Association, asking questions in relation to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme. The Mayor requested the Executive Manager – Open Space & Urban Services to respond.

 

Terry Crawford, Riverview in relation to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme, in particular the traffic lights at Tambourine Bay Road.

 

Fran Walker, Bridge Street, Lane Cove in relation to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme and in particular supporting the two lanes in an easterly direction.

 

Margaret Vandersee in support of Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme.

 

Richard Tibbetts, member Riverview Community Association, in opposition to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme and in particular the reduction to one lane in a westerly direction.

 

Ed Izzard, in support of Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme.

 

Barbarra Joss, Coonah Parade, Lane Cove, in relation to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme and requesting information on the consultation process undertaken and in opposition to the reduction to one lane in a westerly direction.

 

Justin Elson, Bridge Street, Lane Cove in support of Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme and requesting the extension of the footpath beyond Ross Smith Parade.

 

John Wallace, Bridge Street, Lane Cove in support of Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme.

 

David Reynolds, 35 Bridge Street, Lane Cove in support of Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme and requesting traffic calming adjacent to his property.

 

Roger Paino, Bridge Street, Lane Cove in support of Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme.

 

Steve O’Reilly, in opposition to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme.

 

Warren Kirkby, Seville Street, in opposition to Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme, in particular the reduction to one lane in a westerly direction.

 

Peter Silvia, Bridge Street, Lane Cove in support of Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme.

 

Resumption of Standing Orders

344

RESOLVED on the motion of Councillors Smith and Mcilroy that Standing Orders be resumed.

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 7 OCTOBER 2008

345

RESOLVED on the motion of Councillors Smith and Bennison that that the minutes of the Ordinary Council meeting held on the 7 October 2008 be received.

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

346

RESOLVED on the motion of Councillors Smith and Bennison that the minutes of the Ordinary Council meeting held on the 7 October 2008 be confirmed subject to the voting for Councillor Palmer as Mayor being amended.

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

Order Of The Day No. 24

SUBJECT: Council and Committee Meeting Schedule - November 2008

347

RESOLVED on the motion of Councillors Gaffney and Smith that the Council and Committee Meeting Schedule for November 2008 be adopted.  

 

 

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

Procedural Motion

348

RESOLVED on the motion of Councillors Longbottom and Smith that Open Space and Urban Services Division Report No. 35, River Road West Road Safety Scheme be dealt with at this time.

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

Open Space and Urban Services Division Report No. 35

SUBJECT: River Road West Road Safety Scheme

349

RESOLVED on the motion of Councillors Smith and Bennison that Council:-

 

1.         Approve in principle the River Road West/Bridge Street/Penrose Street Road Safety Scheme as detailed in the public exhibition plans prepared by Taylor Thomson Whitting Consulting Engineers, with the following amendments: -

 

a)      an additional roundabout treatment to Warraroon Road, and

b)      the westbound lane merger on River Road West to be located near to the William Edward Street intersection.

 

2.         As a matter of urgency Council staff prepare a detailed plan and cost estimates required to complete the proposed works at the intersection of Penrose Street and Burns Bay Road and report back to Council.

 

3.         Council staff investigate the placing of a no right turn from 7am to 9am out of William Edward Street at River Road West.

 

4.         Council staff again approach the RTA re: a right hand turn arrow out of Tambourine Bay Road into River Road to allow Riverview residents easier access to River Road.

 

5.         Council staff again approach the RTA re: a right hand turn arrow at the traffic lights at the intersection of Longueville Road into River Road West at Blaxlands Corner to improve traffic flow around the town centre.

 

6.         Advise those who made submissions of Council’s decision.

 

7.         The design for William Edward Street and Austin Street intersections be the subject of a 3-6 month trial utilising temporary materials and a further report be submitted to Council at the end of the trial.

 

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

MATTER ARISING

 

A Motion was moved by Councillors Forrest and Tudge that prior to the closure of the second lane in a westerly direction, Council investigate the possibility of the installation of a bus lane, in lieu of a parking lane.

 

Upon being put to the Meeting, the motion was declared lost.

 

For the Motion were Councillors Palmer, Tudge, Forrest and Mcilroy (Total 4).

Against the Motion were Councillors Gaffney, Longbottom, Smith, Brooks-Horn and Bennison (Total 5).

 

Notices of Motion

 

Notice of Motion No. 2

SUBJECT: Local Government and Shires Association Professional Development Courses

350

RESOLVED on the motion of Councillors Longbottom and Gaffney that:-

 

  1. Council authorise Councillor Forrest to attend the Local Government and Shires Association Effective Meeting Skills Course at a cost of $495 and Councillor Forrest submit a report back to Council.

 

  1. The General Manager discuss with the Executive Officer of NSROC regarding holding Councillor Professional Development Courses across the NSROC region.

 

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

ORDERS OF THE dAY

SUBJECT: WALK AGAINST WARMING

351

RESOLVED on the motion of Councillors Forrest and Longbottom that:-

 

  1. Council support “Walk Against Warming” by erecting a banner, if available.

 

  1. Council prepare a press release, place an item on its website and display posters promoting the event.

 

  1. Local Residents and Council staff be invited to walk under a “Lane Cove Banner”, if available.

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 


General Managers Reports

 

General Managers Report No. 32

SUBJECT: Woolworths Lane Cove Market Square - Status Report

352

RESOLVED on the motion of Councillors Smith and Bennison that :-

 

1.                  Council receive and note the Woolworths Lane Cove Market Square - Status Report.

 

2.                  The General Manager be requested to submit reports on a montly basis which include:-

 

a.                  a timeline of works as they impact on access to public spaces; and

b.                  a corresponding timeline showing Council’s expenditure in respect of the development.

 

3.         The General Manager organise a briefing session for Councillors regarding the             development.

 

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

ADJOURNMENT

 

The Mayor adjourned the meeting at 8.14pm to allow the Services and Resources Committee to commence.

 

RESUMPTION

 

The meeting resumed at 8.15pm.

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 61

SUBJECT: Policy on Payment of Expenses and Provision of Facilities to Councillors

353

RESOLVED on the motion of Councillors Tudge and Gaffney that the amended Policy on Payment of Expenses and Provision of Facilities to Councillors shown attached as AT1 be endorsed and a copy be sent to the Department of Local Government in accordance with the legislative requirements.

 

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

Corporate Services Division Report No. 63

SUBJECT: Greenwich Village Games Organising Committee

 

Councillors Palmer and Tudge reaffirmed their interest, vacated the chamber, and took no part in voting or discussion of the item.

 

354

RESOLVED on the motion of Councillors Smith and Gaffney that: -

 

1.         The Report be received and noted.

 

2.         The 2008 Greenwich Village Games be conducted by the Greenwich Village Games Organising Committee.

 

3.         Council appoint the following representatives to the 2008 Organising Committee, Jack Ford, Chairman, Christine Kirkwood, Secretary, John Southwood, Treasurer, Michael Armati, Peter Braun, Cindy Brown, Don Gough, Promotions, Leanne Keene, Eddie Smith, Peter Rix and the three (3) East Ward Councillors.

 

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

Councillors Palmer and Tudge returned to the meeting.

 

Councillor Smith left the meeting.

 

Corporate Services Division Report No. 65

SUBJECT: Sister City Relationship - Gunnedah Shire Council

355

RESOLVED on the motion of Councillors Tudge and Gaffney that the report on the Sister City Relationship – Gunnedah Shire Council be received and noted.

 

 

For the Motion were Councillors Gaffney, Longbottom, Smith, Palmer, Tudge, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 9).

Against the Motion was Nil (Total 0).

 

 

CLOSE

 

The meeting closed at 8.49pm.

 

Confirmed at the Ordinary Council Meeting of 3 November 2008, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

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