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Minutes

Ordinary Council Meeting

7 October 2008, 7.00pm

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 7 October 2008

 

Minutes

 

 

 

PRESENT: Mayor, Councillor I. Longbottom (Chair), Councillor S. Bennison, Councillor S.Forrest , Councillor A. Smith Councillor D. Brooks-Horn, Councillor P.Palmer, and Councillor K. Mcilroy.

 

ALSO PRESENT: General Manager,  Executive Manager - Corporate Services, Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Manager – Development Assessment and and Chief Executive’s Secretary.

 

The meeting began with a Smoking Ceremony and Welcome to Country from Aboriginal Elder, Uncle Max.

 

APOLOGIES                                                     

Apologies were received on behalf of Councillor R Tudge and Councillor W Gaffney.

318

RESOLVED on the motion of Councillors Longbottom and Smith that the apology be accepted and leave of absence be granted.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, McIlroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Corporate Services Division Report No. 62

SUBJECT: Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees

319

RESOLVED on the  of Councillors Longbottom and Smith that Council conduct the Election for Mayor and Deputy Mayor for the period October 2008 to September 2009 by show of hands.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

ELECTION OF MAYOR FOR 2008/09

 

Council’s Executive Manager – Corporate Services advised that two nominations were received for the position of Mayor for the next twelve months being Councillors Longbottom and Palmer.

 

Council’s Executive Manager – Corporate Services asked those in favour of Councillor Longbottom to raise their hand, those in favour were Councillors Bennison, Brooks-Horn Longbottom and Smith.

 

Council’s Executive Manager – Corporate Services asked those in favour of Councillor Palmer to raise their hand, those in favour were Councillors Forrest, Mcilroy and Palmer.

 

Council’s Executive Manager – Corporate Services declared Councillor Longbottom elected as Mayor for the next 12 months.

 

ELECTION OF DEPUTY MAYOR FOR 2008/09

 

Council’s Executive Manager – Corporate Services advised that two nominations were received for the position of Deputy Mayor for the next twelve months being Councillors Smith and Mcilroy.

 

 

Council’s Executive Manager – Corporate Services asked those in favour of Councillor Smith to raise their hand, those in favour were Councillors Bennison, Brooks-Horn Longbottom and Smith.

 

Council’s Executive Manager – Corporate Services asked those in favour of Councillor Mcilroy to raise their hand, those in favour were Councillors Forrest, Mcilroy and Palmer.

 

Council’s Executive Manager – Corporate Services declared Councillor Smith elected as Deputy Mayor for the next 12 months.

 

Councillor Representation on Council Committees was considereded later in the meeting.

 

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by the General Manager.

 

DECLARATIONS OF INTEREST

 

Councillor Pam Palmer - Environmental Services Division Report No. 32, Subject: Waterbrook Address Request, declared a conflict of interest, as an objector to the matter ran in her group at the Council Election. Councillor Palmer indicated she would not speak or vote on the matter and leave the room.

 

Councillor David Brooks-Horn - Open Space And Urban Services Division Report No. 32 – Subsidence at 25 Best Street, declared a pecuniary interest, as his girlfriend owns a unit in the subject property. Councillor Brooks-Horn indicated he would not speak or vote on the matter and leave the room.

 

SUSPENSION OF STANDING ORDERS

320

RESOLVED on the motion of Councillors Smith and Longbottom that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

The following members of the gallery addressed Council:-

 

Allan Winney, 15 Innes Rd Greenwich re ESD 32 – Waterbrook Address Request, supporting the report’s recommendation.

 

Antony Austin, Ulonga Avenue Greenwich re ESD 32 – Waterbrook Address Request, supporting the report’s recommendation.

 

Fran Teirney, 64/302 Burns Bay Road, Ambulance had difficulty locating property due to the public/private access road not being named.

 

 

Procedural Motion

321

RESOLVED on the motion of Councillors Smith and Brooks-Horn that standing Orders be resumed.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 15 SEPTEMBER 2008

322

RESOLVED on the motion of Smith and Longbottom that the minutes of the Ordinary Council meeting held on the 15 September 2008 be received and adopted.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

 

Orders Of The Day

 

Order Of The Day No. 22

SUBJECT: Citizenship Ceremony - 29 October 2008

323

RESOLVED on the motion of Councillors Longbottom and Smith that Councillor Gaffney attend the Citizenship Ceremony on 29 October 2008 and speak to the new citizens about local government.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Order Of The Day No. 23

SUBJECT: Meeting in the Plaza - Saturday 25 October 2008

324

RESOLVED on the motion of Councillors Longbottom and Smith that that Councillors Pam Palmer, Keith Mcilroy, and Shauna Forrest attend the “Meeting in the Plaza – Saturday 25 October 2008”.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 56

SUBJECT: 2008 Local Government Association Conference

325

RESOLVED on the motion of Councillors Longbottom and Smith that:-  

 

  1. Council adopt the late motion listed in the body of the report and give consideration to any further motions to be submitted for debate at the 2008 Local Government Association Annual Conference.

 

  1. Councillors, Longbottom, Gaffney and Brooks-Horn be Council’s 3 voting delegates.

 

  1. Councillors Longbottom, Palmer, Forrest, Tudge, Gaffney, Mcilroy, and Brooks-Horn attend the conference.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

 

 

Corporate Services Division Report No. 57

SUBJECT: Annual Financial Reports for 2007/2008 - Referral for Audit

326

RESOLVED on the motion of Councillors Smith and McIlroy that:-

 

1.   In respect to Council's General Purpose Financial Reports the following statement be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

GENERAL PURPOSE FINANCIAL REPORTS FOR THE YEAR ENDED 30 JUNE 2008

Statement by Councillors and Management made pursuant to section 413 (2)(C) of the Local Government Act 1993 (as amended).

 

The attached General Purpose Financial Reports for the year ended 30 June 2008, have been drawn up in accordance with:-

 

·     the Local Government Act 1993 (as amended) and the Regulations made thereunder;

·     the Australian Accounting Standards and professional pronouncements;

·     the Local Government Code of Accounting Practice and Financial Reporting;       

 

To the best of our knowledge and belief, this Report:-

 

·     presents fairly the Council's operating result and financial position for the year; and

·     accords with Council’s accounting and other records.

 

We are not aware of matter that would render this Report false or misleading in any way.

 

2.         In respect to Council's Special Purpose Financial Reports, the following statement be provided for signature by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer:-

 

SPECIAL PURPOSE FINANCIAL REPORTS  FOR THE YEAR ENDED 30 JUNE 2008

 

Statement by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting.

 

The attached Special Purpose Annual Financial Reports for the year ended 30 June 2008, have been drawn up in accordance with:-

 

·     NSW Government Policy Statement "Application of National Competition Policy to

      Local Government"; and

·     Department of Local Government guidelines "Pricing & Costing for Council Businesses:

           Guide to Competitive Neutrality".

·     The Local Government Code of Accounting Practice and Financial Reporting

 

To the best of our knowledge and belief, this report:-

 

·     Presents fairly the Council's operating result and financial position for each of Council’s declared Business Activities for the year; and

·     accord with Council’s Accounting and other records.

 

We are not aware of any matter that is false or misleading in any way.

 

3.         Council's Annual Financial Reports for the year ended 30 June 2008 be referred for audit by Council’s Auditors.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Corporate Services Division Report No. 58

SUBJECT: Requests for Financial Assistance - Australian Paralympic Team and Special Olympics

327

RESOLVED on the motion of Councillors Smith and Forrest that Council:-

 

1.   Provide financial assistance to the Australian Paralympic Team as a one-off payment in the amount of $500.00;

 

2.   Provide financial assistance to Special Olympics Australia as a one-off payment in the amount of $500.00; and

 

3.   Advise the writer of the submission of Council’s decision.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Corporate Services Division Report No. 59

SUBJECT: Pecuniary Interest Returns 2008

328

RESOLVED on the motion of Councillors Smith and Brooks-Horn that Council note the tabling of Pecuniary Interest Returns of councillors and designated persons lodged prior to 30 September 2008.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 33

SUBJECT: Street Parties Traffic and Parking Policy and Procedures

329

RESOLVED on the motion of Councillors Smith and Forrest that:-

 

1.         Council note the community support of the Draft Policy and Procedures Manual for Street Parties - Traffic & Parking Arrangements.

 

2.         Council approve the Policy and Procedures Manual for Street Parties - Traffic & Parking Arrangements, dated September 2008

 

3.         That residents’ who apply for street parties be advised of Council’s approved Policy and Procedures manual.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Open Space and Urban Services Division Report No. 34

SUBJECT: Sydney Airport - Preliminary Draft Master Plan

330

RESOLVED on the motion of Councillors Smith and Brooks-Horn that Council:-

 

1.         Prepare a submission on the Preliminary Draft Sydney Airport Master Plan 2009 to be provided to Sydney Airport prior to the completion of the public exhibition period.

 

2.         Inform the community about the Preliminary Draft Sydney Airport Master Plan 2009 through our e-news, and provide the Sydney Airport web-link for interested parties to inform themselves on the Master Plan and enable them to make their own independent submissions.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 56

SUBJECT: Disclosure of Policital Donations and Gifts - Development Applications and objection letters

331

RESOLVED on the motion of Councillors Bennison and Palmer that the report be received and noted and the actions by staff endorsed.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Environmental Services Division Report No. 32

SUBJECT: Waterbrook Address Request

Councillor Pam Palmer reaffirmed her interest, vacated the chamber and took no part in discussion and voting on the item.

 

332

RESOLVED on the motion of Councillors Smith and Bennison that:-

 

  1. Council note the report, however, raise no objection to the use of 6 Ulonga Avenue, Greenwich as the preferred address for the site.

 

  1. Council review the footpaths along Innes Road and Ulonga Avenue to ensure adequate footpaths are in place and resident parking is retained for Ulonga Road residents.

 

 

For the Motion were Councillors Longbottom, Smith, Brooks-Horn and Bennison (Total 4).

Against the Motion were Councillors Forrest and Mcilroy (Total 2).

Absent Councillor Palmer

 

Councillor Palmer returned to the meeting.

 

 

 

 

 

 

 

 

Environmental Services Division Report No. 59

SUBJECT: New Sustainability Logo

333

RESOLVED on the motion of Councillors Longbottom and Smith that Council:-

 

1.   Receive and note the report;

 

2.   Adopt the new Sustainability Logo for all sustainability projects and communications.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Environmental Services Division Report No. 60

SUBJECT: Delegated Authority Report - August 2008

334

RESOLVED on the motion of Councillors Smith and Bennison that the report be received and noted.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

 

Corporate Services Division Report No. 62

 

SUBJECT: Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees

335

RESOLVED on the motion of Councillors Smith and Bennison that:-

 

a. the following representation on Council Committees be adopted:-

 

1.         Services and Resources Committee

 

This Committee deals with the "service" activities and day to day management of resources of the Council, such as finance, traffic and legal services. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets in the Committee Room in the Civic Centre on the first and third Mondays of each month at 8.00pm. The Committee requires a quorum of three (3) Councillors, one (1) from each ward.

 

Members: The Mayor — Councillor Longbottom, Ex Officio, Councillors Gaffney, Bennison, Mcilroy and Tudge.

 

2.                  Planning and Building Committee

 

This Committee has authority to determine development applications as lodged with Council not dealt with under delegated authority by the General Manager. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets in the Council Chambers on the first and third Mondays of each month at 8.00pm. The Committee requires a quorum of three (3) Councillors, one (1) from each ward.

Members: The Mayor — Councillor Longbottom, Ex Officio, Councillors Palmer, Forrest, Brooks-Horn and Smith.

 

3.                  Inspection Committee

 

This Committee of the whole of Council carries out site inspections where it is considered Council should do so, with the majority of inspections being of development application proposals. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets, unless otherwise determined, at 8.30am on the first Saturday of each month, in the Civic Centre carpark and then proceeds to inspection of the matters listed on the agenda. The Committee requires a quorum of five (5), with at least one (1) Councillor from each ward.

 

Members: All Councillors and appropriate staff as determined by the General Manager.

 

4.                  Citizenship Awards Selection Committee

 

This Committee considers nominations for Council's Citizenship Awards and meets in February and March each year prior to the ceremony which is currently held in May. The Meetings are held in the Civic Centre at 6pm.

 

Members: The Mayor – Councillor Longbottom, Ex Officio, Councillors Smith, Palmer, Gaffney, Forrest, Brooks-Horn, and appropriate staff as determined by the General Manager and any available Councillors may also attend.

 

5.                  Publications Editorial Task Force

 

This Committee provides input from a Councillor's perspective on the draft Quarterly Newsletter to the community, which is prepared by Council staff. The Committee meets on an as required basis in the Committee Room in the Civic Centre at 5pm prior to Council Meetings.

 

Members: The Mayor - Councillor Longbottom, Ex Officio, Councillors McIlroy, Bennison, and Smith and appropriate staff as determined by the General Manager.

 

Other Committees Involving Council Representation

 

6.                  Bicycle Working Party

 

This Committee meets to consider the provision of bicycle facilities in Lane Cove. The Committee meets in the Committee Room in the Civic Centre at 6pm as required.

 

Members: Councillors Brooks-Horn, Palmer,Forrest and Bennison, and any available Councillors may also attend.

 

7.                  Bushland Management Advisory Committee

 

This Committee provides advice to the General Manager on bushland management within Lane Cove. The Committee comprises three (3) Councillors, one from each Ward the Manager - Bushland, members of the Community and Representatives of the Lane Cove Bushland and Conservation Society. The Committee meets on the 4th Wednesday of each month at 6:00pm in the Committee Room in the Civic Centre.

 

Members: Councillors Bennison with Smith as alternate, Forrest, Mcilroy and Tudge.

 

8.                  Cameraygal Festival Committee

 

This Committee is the organising committee for the Cameraygal Festival. The Committee generally meets from February to August and also in November on the 3rd Thursday of the month at 6pm.

 

Members: The Mayor - Councillor Longbottom, Ex Officio and Councillor Tudge and any available Councillors may also attend.

 

 

9.                  Carisbrook Advisory Committee

 

This committee assists in the administration of Carisbrook House and meets every 6 weeks on Wednesdays at 9am in the Civic Centre.

 

Member:  Councillor Gaffney

 

10.              Central Ward Traffic Consultative Forum

 

This Working Party meets quarterly to consider traffic issues in Central Ward and to provide advice to Council on those matters. Representation is made up of residents from Central Ward. Central Ward Councillors attend the forum.

 

Members: The three (3) Central Ward Councillors - Councillors Bennison, Forrest, and Smith and the Manager - Traffic.

 

11.              Centrehouse Management Committee

 

Centrehouse is a not-for-profit community art and leisure centre offering leisure learning for the community, including various courses for children to adults and facilities for hire. The Management Committee meets the 1st Wednesday of each month at Centrehouse at 5.30pm.

 

Members: Councillors Bennison and Forrest.

 

12.              Chatswood South Cemetery Committee

 

This Committee meets twice a year on a Wednesday at 4.30pm to inspect the cemetery grounds and organise for any maintenance work to be undertaken. The Committee comprises of the Minister and two (2) parish members Church representatives, three (3) West Ward Councillors, Manager – Open Space and the Manager - Local History and Archives as Council's Archivist.

 

Members: The Mayor — Councillor Longbottom, Ex Officio and Councillors Gaffney and Mcilroy.

 

13.              Consultation Committee — Metropolitan Local Aboriginal Land Council (Metro) and Lane Cove Council

 

The purpose of the Committee is to co-ordinate any issues arising from the Agreement concerning Aboriginal land, working together to apply for funding and on joint ventures that foster reconciliation.

 

Members: The Mayor - Longbottom Ex Officio and Clr Bennison as an alternate and the General Manager.

 

14.              Councillor Peer Review Group

 

Council adopted as part of its Code of Conduct a Peer Review Group to assist in promoting the Code’s behavioural ideals and monitor council’s overall progress in achieving these ideals and provide feedback if necessary.

 

Members:  Councillors Smith and Palmer.

 

 

 

 

15.              Duntroon Avenue Community Liaison Committee

 

Council as part of its development consent resolved that the developer establish a community liaison committee, to facilitate information flow to the community regarding the development progress, issues and complaint that arise and solutions and remedies initiated. The Committee meets as required.

 

Members:  Councillors Brooks-Horn, Palmer and Tudge.

 

16.              East Ward Traffic Consultative Forum

 

This Working Party meets quarterly to consider traffic issues in East Ward and to provide advice to Council on those matters. Representation is made up of residents from East Ward. East Ward Councillors attend the forum.

 

Members: The three (3) East Ward Councillors —Councillors Brooks-Horn, Palmer and Tudge, and the Manager - Traffic.

 

17.              Golf Course Advisory Committee

 

Council as part of its draft Charter for the Golf Course resolved to establish a Golf Course Advisory Committee to include two members of the Lane Cove Country Club, (a Board
member and a Club Captain) nominated by the Club, Council Users being a senior representative of the organisation that holds the management rights for the pro shop, the golf professional for the Course as employed by the organisation that holds the Management Rights, three Councillors, one from each Ward plus Alternates appointed by a formal resolution of Council each year.  The Committee meets bi-monthly on a Tuesday at 8am in the Country Club.

 

Members: Councillors Bennison, Gaffney and Tudge with Clr Palmer as aternate.

 

18.              Gore Hill Memorial Cemetery Trust

 

The Trust is appointed by the Minister for Lands and is responsible for the care, control and management of Gore Hill Cemetery at St Leonards.  Meets bi-monthly at 6pm on a Thursday.

 

Member: Councillor Gaffney.

 

19.              Kindy Cove Management Advisory Committee

 

This Committee provides advice to the Management of the Long Day Care Centre, from a parent and community perspective. The Committee meets on the 3rd Wednesday of every month at 7.00pm, usually at Kindy Cove.

 

Member: Councillor Smith with Councillor Palmer as alternate.

 

20.              Lane Cove Access Committee

 

The Committee's objectives are to increase and promote general awareness of access, mobility and safety issues in the community and more specifically for people with disabilities and to provide advice on access to public amenities.  The Committee meets on the last Monday of every 2nd month at 10am.

 

Members: Councillor Mcilroy, appropriate Council Officers as determined by the General Manager, five (5) representatives of organisations and five (5) community representatives.

21.              Lane Cove Community Aid Board of Directors

 

Community Aid is an incorporated association which provides direct services to the elderly, disabled and their carers in Lane Cove. The Board meets on the 2nd Thursday of each month at 7:30pm at the Community Aid Centre.

 

Members: The Mayor - Councillor Longbottom, Ex Officio and Councillor Smith.

 

22.              Lane Cove Cultural Advisory Committee

 

This Committee assists in the formulation of cultural planning strategies and initiatives.  The Committee meets in the Training Room in the Civic Centre at 6.15pm, 4th Wednesday of the month. The meeting dates are set by the Committee. 3 Councillors

 

Members: Councillor Tudge, Mcilroy, and Smith with Bennison as alternate, Council staff as designated by the General Manager and up to eight (8) members drawn from the community.

 

23.              Lane Cove Historical Society

 

The Society meets on the fourth Tuesday of each month at 7pm excepting December and January in the Cove Room at Council and provides a forum for the promotion and discussion of history in Lane Cove.

 

Members: The Mayor — Councillor Longbottom, Ex Officio, and Councillor Gaffney.

 

24.              Lane Cove Occasional Child Care Centre

 

This Committee considers management issues of the Child Care Centre. The Committee meets on the 2nd Tuesday of each month at 7.30pm in the Centre.

 

Member: Councillor Palmer

 

25.              Lane Cove Retirement Units Association Ltd Board

 

The Association seeks to provide suitable accommodation for aged persons capable of independent living, and manages the land and buildings at Pottery Gardens to this end. Two (2) Councillors are required to be on the Board which meets bi-monthly on a Thursday at 7.30pm.

 

Members: Councillors Smith and Gaffney.

 

26.              Lane Cove Social Development Group

 

This Group assists in the development and ongoing monitoring of the Social Plan.  It provides a venue for community input into assessing strategies, actions and projects to meet community needs.   The Group meets quarterly – February, May, August, November on the second Wednesday of the month in the Committee Room of the Civic Centre at 6.00pm.

 

Members: Councillors Forrest, Mcilroy and Tudge, three (3) community representatives and staff as determined by the General Manager.

 

27.              Lane Cove Sports Committee

 

This Committee was formed in 1978 to investigate and make recommendations to Council on matters relating to sport and sporting facilities within Lane Cove. The Committee comprises the Mayor as an ex-officio member of the Committee, Councillors and delegates of sporting clubs within Lane Cove. The Committee meets twice a year, at 7:00pm in the Staff Amenities room at the Civic Centre.

 

Members: The Mayor – Councillor Longbottom, Ex Officio, Councillors Brooks-Horn and Tudge and appropriate staff as determined by the General Manager.

 

28.              Lane Cove West Traffic Consultative Forum

 

This Working Party meets quarterly to consider traffic issues in West Ward and to provide advice to Council on those matters. Representation is made up of residents from West Ward. West Ward Councillors attend the forum.

 

Members: The three (3) West Ward Councillors — The Mayor — Councillor Longbottom, Ex Officio, Councillors Gaffney and Mcilroy, and the Manager - Traffic.

 

29.              Library Fit-out Committee

 

This Committee was formed in 2005 to assist with oversighting the fit-out of the Lane Cove Library and to ensure that the Council and community are kept informed as to progress. The Committee meets quarterly at 6pm in the Committee Room and includes one Councillor from each ward.

 

Members: Councillors Smith, Gaffney and Brooks-Horn, Three (3) community representatives and appropriate staff as determines by the General Manager.

 

30.              Local History Publications Committee

 

The Committee members consist of the Manager - Library Services, the Manager - Local History and Archives, at least one (1) Councillor and appropriate experts selected according to subject matter. The Committee helps to plan the publication of papers relevant to the history and development of areas as defined by the Local History Collection. The Committee meets on an as required basis at the Lane Cove Library, meets after hours as required.

 

Members: The Mayor – Councillor Longbottom, Ex Officio with Clr Palmer as an alternate and appropriate staff as determined by the General Manager.

 

31.              Marjorie Propsting Memorial Library Working Party

 

This Committee reports to, and liaises with, Council on matters affecting Library services at the Marjorie Propsting Memorial Library. The Committee comprises of the Manager - Library Services, one (1) member from Greenwich Library staff, three (3) members of the Greenwich Community Association, one (1) Representative of the Greenwich Kindergarten, one (1) member of the Greenwich Public School P&C Association and one (1) East Ward Councillor. Meets six monthly in the Greenwich Library on a Tuesday at 4pm.

 

Member: Councillor Palmer.

 

32.              Metro Pool Board

 

Metro Pool is made up of seven (7) Councils which self insure against Public Liability claims and purchase excess layers of insurance. The Board comprises of the General Managers and elected members of each member Council and has the responsibility of ratifying decisions made by the Management Committee and ensuring the ongoing viability of Metro Pool. The Board meets annually for its Annual General Meeting, normally at 10am at a host council.

 

Member: The Mayor - Councillor Longbottom.

33.              Northern Suburbs Regional Organisation of Councils - (NSROC)

 

NSROC is a voluntary group of seven (7) Northern Sydney Councils which exist to further the interests of its members and the communities they represent. The NSROC office is currently located at Lane Cove Council. NSROC's long term vision is for sustainable and involved communities having access to services and facilities which fulfil their needs. The member Councils achieve this through optimising resource sharing opportunities, effective and focused lobbying and integrated regional planning. Council is entitled to two (2) voting Councillors and the organisation meets on the 1st Thursday of every 3rd month at 7:00pm at a rotating venue.

 

Members: The Mayor – Councillor Longbottom with Councillor Brooks-Horn as an alternate and Councillor Smith with Councillor Forrest as an alternate.  Any Councillor is welcome to attend this committee meeting.

 

34.              Public Libraries NSW - Metropolitan Association(Inc.)

 

This is an Association of Library Managers from the Greater Sydney Metropolitan Area. The Association was established to ensure resource sharing programs, and for exchanging ideas. The Committee meets on a quarterly on a Friday at 10am at alternate venues.

 

Member: Councillor Gaffney and the Manager – Library Services.

 

35.              Shell Consultative Committee

 

This Committee is convened by Shell Australia and Council's Representatives include the Mayor, East Ward Councillors and the Manager - Assets. The Committee meets quarterly on a Wednesday at 7.30pm.

 

Members: The Mayor – Councillor Longbottom, Ex Officio, Councillors Palmer, Brooks-Horn and Tudge.

 

36.              Shorelink Committee

 

This Committee manages the Shorelink Library Network and was established in 1983. The Committee comprises five (5) Councillors; one (1) from Lane Cove, Manly, Mosman, North Sydney and Willoughby Councils and the Chief Librarian from each of the Councils. This Committee meets five (5) times a year, at 6:00pm, and rotates its venues between Councils.

 

Members: Councillor Gaffney.

 

37.              Sustainability Advisory Committee

 

This Committee assists Council in the formulation, prioritisation and implementation of strategies and initiatives to achieve sustainability as primarily set out in the Sustainability Action Plan. The committee meets on the 3rd Wednesday of every 2nd month at 6pm in the Committee Room.

 

Members: Councillors Mcilroy, Forrest and Bennison.

 

38.              Willoughby/Ryde/Hunters Hill/Lane Cove District Bushfire Committee

 

This Committee was established to meet the requirements of the Rural Fires Act in minimising the impact of bushfires on the community. Its functions include approving priorities and locations for hazard reduction works. Representatives are from the four (4) Councils, National Parks and Wildlife Service, NSW Police Service, TollAust and NSW Fire Brigades. The Committee meets approximately 6 times a year at the NSW Fire Brigades Regional Office in Artarmon during business hours usually on a Thursday morning.

 

Members:  The Mayor — Councillor Longbottom, Ex Officio with Forrest as an alternate and staff as determined by the General Manager.

 

b.         Council endorse the removal of committees that no longer meet, viz:-

 

                                 I.      Lane Cove Airport Action Group

                               II.      Lane Cove Community Transport Committee

                              III.      Lane Cove North Traffic Consultative Forum

                            IV.      Lane Cove River Estuary Management Committee

                              V.      Sydney Airport Community Forum (SACF)

                            VI.      Sister City Work Group

                           VII.      Waterbrook Development Community Liaison Committee

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Procedural Motion

336

RESOLVED on the motion of Councillors Longbottom and Smith that the Services and Resources Committee be brought forward for consideration at the Council Meeting.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mciroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

GENERAL MANAGER’S Report No. 31

SUBJECT: MONTHLY REVIEW AUGUST / SEPTEMBER 2008

 

337

RESOLVED on the motion of Councillors Longbottom and Smith that the information be received and noted.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, McIlroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

CONFIRMATION OF SERVICES AND RESOURCES COMMITTEE MINUTES

1 SEPTEMBER 2008

 

338

RESOLVED on the motion of Councillors Longbottom and Smith that the Services and Resources Committee Minutes of 1 September, 2008 be received and adopted.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

CONFIDENTIAL ITEMS

Open Space and Urban Services Division Report No. 30

SUBJECT: NSROC Tender for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and Tender details, should they be revealed, may result in commercial disadvantage to parties involved in the tender process.

Some information provided to council by tenderers is provided on the basis that council will treat it as commercial in confidence.  It is not in the public interest to reveal all details of these tenders or the assessment process. Tenderers have provided sensitive information about their operations in the confidence that their details will not be made public by council. The practice of publication of sensitive information provided by tenderers could result in the withholding of such information by tenderers and reduction in the provision of information relevant to council’s decision..

 

 

Open Space and Urban Services Division Report No. 32

SUBJECT: Subsidence at 25 Best Street, Lane Cove

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and specifically the report contains details of legal advice received by Council in relation to this matter.

 

 

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

No members of the public made representations.

 

339

RESOLVED on the motion of Councillors Smith and Bennison that:-

                         

1.       Resolve into Closed Council to consider business identified, together with any late reports tabled at the meeting.

                

2.       Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.

                

3.       The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Council moved into Closed Committee of the Whole. The public and media left the chamber.

 

Closed Committee of the Whole commenced.

 

 

 

Confidential Items

 

Open Space and Urban Services Division Report No. 30

SUBJECT: NSROC Tender for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and Tender details, should they be revealed, may result in commercial disadvantage to parties involved in the tender process.

Some information provided to council by tenderers is provided on the basis that council will treat it as commercial in confidence.  It is not in the public interest to reveal all details of these tenders or the assessment process. Tenderers have provided sensitive information about their operations in the confidence that their details will not be made public by council. The practice of publication of sensitive information provided by tenderers could result in the withholding of such information by tenderers and reduction in the provision of information relevant to council’s decision..

 

 

RECOMMENDATION OF CLOSED CONFIDENTIAL COMMITTEE

 

That the tender from Downer EDI Works Pty Ltd for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete be accepted.

 

 

 

Open Space and Urban Services Division Report No. 32

SUBJECT: Subsidence at 25 Best Street, Lane Cove

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and specifically the report contains details of legal advice received by Council in relation to this matter.

 

Councillor Brooks-Horn reaffirmed his interest, vacated the chamber and took no part in discussion and voting on this item.

 

 

RECOMMENDATION OF CLOSED CONFIDENTIAL COMMITTEE

 

That Council write to the Body Corporate of Strata Plan 18756, following up on Council’s letter of 16 June 2008, advising that Council rejects that it has any liability in the matter but reaffirms it is prepared to make an exgratia payment of up to $5000 on a without prejudice basis as previously offered and reiterates the need for the Body Corporate to enter into a deed of release inorder for Council to undertake the works. Council further advises that unless evidence of liability is provided to the contrary, this offer will lapse within 4 weeks of the date of the letter.

 

Councillor Brooks-Horn returned to the meeting.

 

 

 

 

 

PROCEDURAL MOTION

340

RESOLVED on the motion of Councillors Mcilroy and Bennison that Council move out of Closed Council and into Open Council.

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, McIlroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

CONFIDENTIAL ITEMS

The following recommendations of Council while the meeting was closed to the public were read to the meeting by the General Manager, prior to being adopted:-

 

Open Space and Urban Services Division Report No. 30

SUBJECT: NSROC Tender for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete

341

RESOLVED on the motion of Councillors Smith and Brooks-Horn that the tender from Downer EDI Works Pty Ltd for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete be accepted.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Open Space and Urban Services Division Report No. 32

SUBJECT: Subsidence at 25 Best Street, Lane Cove

Councillor Brooks-Horn reaffirmed his interest, vacated the chamber and took no part in discussion and voting on this item.

 

342

RESOLVED on the motion of Councillors Smith and Bennison that Council write to the Body Corporate of Strata Plan 18756, following up on Council’s letter of 16 June 2008, advising that Council rejects that it has any liability in the matter but reaffirms it is prepared to make an exgratia payment of up to $5000 on a without prejudice basis as previously offered and reiterates the need for the Body Corporate to enter into a deed of release inorder for Council to undertake the works. Council further advises that unless evidence of liability is provided to the contrary, this offer will lapse within 4 weeks of the date of the letter.

 

 

For the Motion were Councillors Longbottom, Smith, Palmer, Forrest, Mcilroy, Brooks-Horn and Bennison (Total 7).

Against the Motion (Total 0).

 

Councillor Brooks-Horn returned to the meeting.

CLOSE

The meeting closed at 8.50pm.

 

Confirmed at the Ordinary Council Meeting of 20 October, 2008 at which meeting the signature herein is subscribed.

 

 

MAYOR

 

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