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Agenda

Ordinary Council Meeting

16 June 2008

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

  commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 16 June 2008 commencing at 6:30PM. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Ian Longbottom. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Council’s website wwww.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Council’s Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 16 June 2008

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Open Space and Urban Services Division Report No. 16

SUBJECT: Non Payment of Management Fees

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (b) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of the personal hardship of any resident or taxpayer; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and specifically the report provides details of the personal financial circumstances of the individual/s involved.

 

2.       Open Space and Urban Services Division Report No. 18

SUBJECT: Non Payment of Contract Revenue

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (b) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of the personal hardship of any resident or taxpayer; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and specifically the report contains details of the personal financial circumstances of the individual/s involved.

 

3.       Open Space and Urban Services Division Report No. 24

SUBJECT: Subsidence at 25 Best Street, Lane Cove

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and  and specifically the report contains details of legal advice received by Council in relation to this matter.

  

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

4.      ORDINARY COUNCIL MEETING - 2 JUNE 2008 & EXTRAORDINARY COUNCIL MEETING – 10 JUNE 2008

 

Orders Of The Day

 

5.       Order Of The Day No. 15

SUBJECT: Council and Committee Meeting Schedule - July 2008

 

General Managers Reports

 

6.       General Managers Report No. 23

SUBJECT: Proposed Closure of Lower Part of Nield Avenue and Public Pathway

 

Corporate Services Division Reports

 

7.       Corporate Services Division Report No. 38

SUBJECT: Policy Manual Review - Stage 3

 

8.       Corporate Services Division Report No. 39

SUBJECT: Results of Consultation on the 2008 - 2011 Budget and Management Plan

 

9.       Corporate Services Division Report No. 37

SUBJECT: Cost Shifting in NSW Local Government

 

Open Space and Urban Services Division Reports

 

10.     Open Space and Urban Services Division Report No. 19

SUBJECT: Car Share Scheme

 

11.     Open Space and Urban Services Division Report No. 20

SUBJECT: Lane Cove Town Centre - Temporary Parking Arrangements

 

12.     Open Space and Urban Services Division Report No. 21

SUBJECT: Lane Cove Permit Parking Policy

 

13.     Open Space and Urban Services Division Report No. 22

SUBJECT: Draft Playground Strategy

 

Environmental Services Division Reports

 

14.     Environmental Services Division Report No. 36

SUBJECT: DLEP 2007 2nd Exhibition Further Report

 

Human Services Division Reports

 

15.     Human Services Division Report No. 11

SUBJECT: Lane Cove Cultural Centre

 

16.     Human Services Division Report No. 12

SUBJECT: Report on Meeting House - Request for Financial Assistance

 

QUESTIONS WITHOUT NOTICE

 

 

 

         


Ordinary Council Meeting 16 June 2008

 

Order Of The Day No. 15

 

 

 

 

 

Reference:    Order Of The Day No. 15

Subject:          Council and Committee Meeting Schedule - July 2008    

Record No:    SU1915 - 20946/08

Author(s):       Ian Naylor 

 

 

Executive Summary

 

The Council and Committee Meeting Schedule for July 2008 is proposed as follows:-

 

 

July 19                         Inspection Committee

 

July 21                         Ordinary Council

                                    Planning and Building Committee

                                    Services and Resources Committee

 

 

 

 

 

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for July 2008 be adopted.  

 

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

   


Ordinary Council Meeting 16 June 2008

 

General Managers Report No. 23

 

 

 

 

 

Reference:    General Managers Report No. 23

Subject:          Proposed Closure of Lower Part of Nield Avenue and Public Pathway    

Record No:    SU1691 - 21001/08

Author(s):       John Lee 

 

 

Executive Summary

 

This report outlines submissions received in regard to the proposed closure of the lower part of Nield Ave and the public pathway between Nield Ave and Morven Gardens.  All submissions have been considered.  Issues generally related to protection of public utility installations, loss of on street parking, interim arrangements pending redevelopment and whether the sale of the road should be linked with a development application.  A number of relevant issues including interim arrangements pending redevelopment can be dealt with administratively. 

 

The report recommends that Council resolves to advise the Department of Lands (DOL) that with appropriate easements protecting public utility installations and rights of way protecting the public use of the road pavement until alternate turning arrangements are in place, there are no other reasons preventing the Department from approving the proposed road closure.

 

Background

 

The proposal to close the lower part of Nield Ave and the public pathway between Nield Ave and Morven Gardens is being progressed in accordance with the Memorandum of Understanding (MoU) between DOL and Council dated 28 April 2006.  This MoU authorised Council to act on behalf of the Crown in progressing a number of administrative functions associated with the closure of public road.  At its meeting on 17 December 2007, Council approved the sale of the lower part of Nield Ave and the public pathway between Nield Ave and Morven Gardens to Waterbrook at Greenwich P/L subject to conditions, premised on the road closure being gazetted.

 

Public Agencies and Service Providers

 

Prior to public notification, the views of various public agencies and service providers were sought. 

In general terms, provided that existing electricity, water and gas service utility installations are either removed prior to the road closure or protected by appropriate easements, the objections to the road closure raised by these public agencies will be withdrawn.  Telstra has indicated that it has no objection provided access to its telecommunications infrastructure is maintained.

 

Public Notification

 

The public notification, approved by DOL, commenced on 26 April 2008 in the Government Notices of the Sydney Morning Herald and repeated on 29 and 30 April.  The notice also appeared in the Northside Courier - Sydney Weekly and North Shore Times issues dated 30 April, 7 May and 14 May 2008.  The notification period closed 4 pm on 26 May 2008.

 

Submissions

 

Council’s role in assessing the submissions is to determine they are valid or not valid and advise the DOL accordingly. In addition to responses from the various public agencies and service providers, a total of 24 submissions were received from 20 houses/units in 7 properties, including 1 received before and 3 received after the end of the notification period.  All submissions have been taken into consideration.  All responses from 200 Pacific Highway were based on a form letter.

 

A précis of the submissions is included as Attachment 1.


Discussion

 

On Street Parking

 

Issue

 

(a)        21 respondents raised a lack of on street parking for residents, visitors, trades between Bellevue Ave and Innes Road.  

(b)        13 respondents suggested that loss of day time parking could lead to further congestion and safety;

(c)        Closure may result in parking in Morven Gardens (1 Respondent)

 

Response

 

While recognising that on street parking close to the Pacific Highway, Royal North Shore Hospital and existing dwellings is limited, 15 respondents from 200 Pacific Highway highlighted their own shortcomings in terms of off street parking.

 

There are 8 legal kerb side on street parking spaces in the section proposed to be closed.  Typically 6 of these spaces adjacent to existing single house dwellings are regularly used and regulated as “2 Hour Parking – Residents excepted”.  The upper section of Nield Ave is “No Parking” due to the narrow width and proximity to the Pacific Highway.  It is expected that any future redevelopment in Nield Ave will include appropriate levels of off street parking.  Recent surveys of the area indicates that a limited supply of on street parking is available.

 

There is therefore no merit in raising loss of on street parking in Nield Ave as a basis for objecting to the proposed road closure.  There is also no basis in suggesting that loss of day time parking in Nield Ave could lead to further congestion and safety.

 

Sale Should Be Related to a Development Approval

 

Issue

 

a)         20 respondents suggested that the sale of Nield Ave, if closed should be related to a development approval.

b)         The proposed Waterbrook development being assessed by the Minister is not a hospital and should be assessed by Council (5 Respondents)

 

Response

 

Council has followed ICAC guidelines in its direct dealings relating to the proposed sale of part of Nield Ave and the public pathway to Waterbrook at Greenwich P/L.  Council has specifically separated its role in the sale from its statutory planning functions.  The sale of land that is vested in Council is therefore on a commercial basis and not reliant on any specific Development Application outcome.

 

The Minister for Planning has the power to call in any development.  In this case the Minister declared that the proposed development was of a regional significance.  With respect to the road closure process, the type of development, or who the assessing authority is/will be are irrelevant considerations.  If the road is closed, the road parcel and adjacent lots will become a consolidated lot.  This consolidated lot can then be developed in many different ways and is not contingent on a specific development outcome, whether or not assessed by Council or by the Minister.  There is no merit in respondents linking the proposed closure / sale to a development approval.

 

Notification Issues

 

Issues

 

a)         20 Respondents suggested that residents were not notified and/or that the first notification was made on the Anzac Day Weekend 26 April 2008 (A public holiday);

b)         Proper Guidelines to be followed (2 Respondents)

c)         No Public consultation prior to Council decision to approve the sale of Nield Ave subject to the road being closed (1 Respondent)

 

Response

 

The proposal to close Nield Ave has proceeded in accordance with the MoU.

The statutory notification requirements were significantly exceeded.  As outlined above, notices appeared in 3 separate newspapers, the first notice appeared on 26 April 2008, with the last appearing on 14 May 2008.  The sale is conditional on the road being formally closed.   The formal notification process provides opportunity for public consultation.

 

There is no merit in respondents suggesting that the proper guidelines have not been followed, that the notification process or extent was defective or that opportunity hasn’t been provided for public input being reasons not to proceed with the road closure.

 

Adequate Arrangements

 

Issues

 

19 respondents including the 15 form letters suggested that if the road was closed despite their objections, the closed road should remain available for residents use until development commences. 

 

Response

 

This is a reasonable request.  One of the conditions of sale provides for a right of way over the roadway to protect the public right to use the road pavement for turning until such time as alternate arrangements are in place.  This prevents the closed road from being fenced until any development works commence.  This right of way therefore provides adequate arrangements for residents and the public to use the roadway in the event that the proposed development is not approved or until such time as redevelopment does commence.

 

Council Decisions

 

Issues

 

a)   Decision to close the road made in a closed meeting of Council and conditions of sale not made public (8 Respondents)

b)   Council benefits from sale with a vested interest  (6 Respondents)

c)   Closed Road could be sold below market value (6 Respondents)

d)   Council benefits financially at a cost to the community (2 Respondents)

e)   What is the public benefit (1 Respondent)

f)    Sale related to developer greed (1 Respondent)

 


Response

 

It is appropriate for matters of a commercial nature to be considered by a Council in Closed Committee.  When contracts have been signed it is then appropriate to disclose the terms of the contract.  The suggestion that Council has a vested interest appears to be based on Council also having a statutory planning role.  In this case, the Minister has indicated that the State Government will assess the current development application for the Nield Avenue site. In any event, the proposed sale has been an unfettered process completely independent of Council’s planning role.

 

Council engaged the services of Michael Collins & Associates to provide independent advice on the best value to Council, noting also that the purchaser is responsible for the cost of terminating and removing all services, drainage relocation and new vehicle turning areas protected by rights of ways.  Suggestions that the closed road parcel could be sold below market value is not factually based.

 

In the event that the road is closed and the sale concluded, the agreed sale price is significant and, in accordance with the legislation is appropriated back for road purposes.  Clearly therefore it is the community that benefits financially from the sale.  These related issues either taken individually or collectively have no merit relative to the proposal to close part of Nield Ave.

 

Public Pathway

 

No respondent made specific submissions in relation to the closure of the public pathway between Nield Ave and Morven Gardens.

 

Drainage

 

The terms of sale address Council’s requirements for an easement for drainage to protect existing drainage paths / lines until they are rerouted as part of future redevelopment.

 

Future Vehicle Turning Manoeuvres

 

Council has required a right of way over an area within the proposed road to accommodate vehicles leaving Nield Ave in a forward direction.

 

Conclusion

 

The protection of existing public utility services not terminated and removed prior to road closure will be maintained by way of easements for services.  The primary objections by submitters to the closure of the lower part of Nield Ave relate to loss of on street parking.  Whilst recognising that there is a loss of 8 spaces, this does not represent a valid reason, noting that any future redevelopment will need to provide off street parking.  Submissions relating the proposed road closure to any future development application / approval are not validly based. 

 

As Council has followed proper guidelines and has acted in accordance with its MoU with the Department, objections based on process or Council’s role are also not validly based.  Council’s requirement for a right of way to be placed over the road pavement to protect public use of the turning circle at the end of Nield Ave adequately addresses a number of resident’s concerns should Council proceed in spite of their other objections.  Council’s requirements for an easement for drainage will also protect existing drainage paths / lines until they are rerouted as part of any future redevelopment.  Having carefully assessed each submission, all valid objections can be resolved by the inclusion of relevant easements / rights of way.

 

 

RECOMMENDATION

 

That Council, having considered all submissions and/or objections received in relation to the proposal to close the lower part of Nield Ave and the public pathway between Nield Ave and Morven Gardens, request the Department of Lands to approve the road closure and effect gazettal, noting that:

 

a)         Valid objections raised by Sydney Water requiring an easement over their water main services can be addressed by either the purchaser removing their infrastructure prior to registration of the plan or by incorporating an easement in favour of Sydney Water over their infrastructure;

 

b)         Valid objections raised by Energy Australia requiring an easement over the whole of the road to be closed for their services can be addressed by either the purchaser removing their infrastructure prior to registration of the plan or by incorporating an easement in favour of Energy Australia for their infrastructure;

 

c)         Valid objections raised by Alinta requiring an easement over their gas services can be addressed by either the purchaser removing their infrastructure prior to registration of the plan or by incorporating an easement in favour of Alinta for their infrastructure;

 

d)         Valid submissions seeking assurance that existing traffic arrangements remain for residents in the event that the proposed development is not approved can be addressed by requiring an easement / right of way in favour of the public over the road pavement to maintain public access until an alternate vehicle turning arrangements are implemented.

 

e)         Submissions objecting to the proposed road closure based on loss of on street parking in Nield Ave and related matters are not validly based;

 

f)          Submissions relating the proposal to a development approval / process are not validly based; and

 

g)         Submissions questioning Council’s processes in approving the sale of the closed road subject to conditions are not validly based.

 

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

AT‑1 View

Precis of submissions

1 Page

 

 

  


Ordinary Council Meeting 16 June 2008

 

Corporate Services Division Report No. 38

 

 

 

 

 

Reference:    Corporate Services Division Report No. 38

Subject:          Policy Manual Review - Stage 3    

Record No:    SU241 - 19206/08

Author(s):       Craig Wrightson; Cudilla Crystal   

 

 

Executive Summary

 

The purpose of this report is to recommend amendments to the Lane Cove Council Policy Manual (“Policy Manual”). Given the extensive nature of the Policy Manual, reports to Council have been made in parts so that Council is provided a genuine opportunity to consider any proposed amendments.  This report (Stage 3) addresses all policies in the Policy Manual under headings L to Z.  In addition, this report includes recommendations to include reference to Council’s Public Officer. 

 

Background

 

At its meeting on 21 April 2008, Council considered Corporate Services Division Report No. 21 – Policy Manual Stage 1. Council resolved to make amendments to the Policy Manual as listed in attachment AT-1 to that report subject to some additional amendments.

 

On 19 May 2008, Council considered the Stage 2 recommended amendments to Development related policies in Corporate Services Division Report No. 29 and resolved to:

 

1.   Amend the policies in the Policy Manual that are listed in attachment AT-1 – Lane Cove Council Policy Manual Review 2008 Stage 2 dated 14 May 2008 as shown in that Attachment, subject to policy D03012 being amended to retain the limit of $5 million before a model is required.

2.   In relation to Policy No. D01006, use of Council’s logo, delete parts 2 and 4.

 

This report follows the above mentioned Council reports in making recommended amendments to the Policy Manual on the basis of review. 

 

Discussion

 

Recommended Amendments

 

Attached at AT-1 is the Policy Manual from headings L to Z with recommended amendments shown i.e. proposed deletions are indicated with strikethrough text and additions are in bold italics.

 

Below is commentary on the policies to be amended as shown in AT-1. Only policies recommended for amendment are listed with commentary:

 

L02002 - Commercial Use of the Library

 

This policy relates to the use of the Library for functions and does not allow functions to be conducted by commercial enterprises.  Currently, due to limited space, the Library is unavailable for functions. However, Council will consider commercial use of the new Library facilities when completed e.g utilisation of the meeting rooms. It is recommended that this policy be deleted. 

 

L02003 - Membership Identification Criteria

 

This policy relates to the membership identification. This policy has been amended to correct reference to the Shorelink Library Network.  It is recommended that this policy be amended accordingly.

L02004 - Library Hours

 

This policy specifies the hours for which the Library, including its various sections, will open to the public.  The policy has been updated to be consistent with current Library hours, keeping in mind not only the maximum availability to users but also the constraints of costs to Council and the renovations that will occur.  It is recommended that this policy be amended accordingly.

 

L02005 – Library Borrowing – Number of Items

 

This policy establishes the maximum number of items which can be borrowed from the Library by members.  The policy was adopted at a time when DVDs, Audiobooks and CD-ROMs were not available and the policy has been amended for their inclusion.  It is recommended that this policy be amended accordingly.

 

L02006 - Period Of Loans

 

This policy sets out the maximum period for loans of items from the Library so that the needs of all Library users can be best met.  This policy has been updated to include the loan of DVDs. It is recommended that this policy be amended accordingly.

 

L02007 - Photocopiers - Public

 

This policy relates to photocopiers for use by the public in the Library.  This policy was adopted at a time when only coins were accepted for payment of copying, whereas today Library cards can be loaded with money to pay for copying. It is recommended that this policy be amended accordingly.

 

L02009 – Censorship

 

This policy states that censorship shall not be exercised by Council, individual Councillors, staff or members of the public, as Federal and State authorities review the censorship of books.  The policy has also been amended to include all types of material, not just books. It is recommended that this policy be amended accordingly.

 

L02010 - The Collection

 

This policy relates to how Council will provide circulation, reference and information service which meets the need of the community and the Library's obligation under the NSW Subject Strengths Scheme.  The policy has been amended to remove references to the Sydney Subject Specialisation Scheme as it has been replaced by the NSW Subject Strengths Scheme. It is recommended that this policy be amended accordingly.

 

L02011 - Donations Of Materials To The Library

 

Relating to donations of materials to the Library, an Objective which is consistent with other Library policies has been included in this policy. It is recommended that this policy be amended accordingly.

 

L02012 - Display Of Community Notices

 

This policy reserves the official Council notice boards for community, cultural, educational, Government, Library and/or recreational notices and announcements. As the organisation known as SCOLA does not exist, this reference has been removed. It is recommended that this policy be amended accordingly.

 


L02014 - Marjorie Propsting Memorial Library

 

This policy relates to the library service to the Greenwich area of the Lane Cove.  The policy has been amended to update reference to Greenwich Progress Association with Greenwich Community Association and the reference to Greenwich Public School Parents and Citizens Association with the Greenwich Senior Citizens’ Association in relation to the Marjorie Propsting Memorial Library Working Party.  It is recommended that this policy be amended accordingly.

 

L02016 - Fees And Related Income

 

This policy relates to Library fees, charges and levy fines on outstanding Library materials. This policy states that fees for the late return of library materials will not be charged to children of a particular age. The policy has been amended in accordance with current practice to change the age limit to 14 years from 13 years. It is recommended that this policy be amended accordingly.

 

L02017 – Corporate Library

 

This policy relates to the Corporate Library of Council which contains a specialised collection of reference and circulating materials covering topics relevant to Local Government.  The Objective of this policy has been refined to clarify the purpose for which the Corporate Library exists as outlined in the remainder of the policy.  It is recommended that this policy be amended accordingly.

 

L02018 - Local History Collection

 

This policy relates to the establishment of the local history collection within the Library.  Video recordings and DVDs been added to the list of types of material collected and amendments have been made to the archival of local history.  As archives under Council’s care and control may be stored locally or at the NSW Government Records Repository, this policy has been amended to include off-site storage of archives.

 

In addition, references to Local History Section have been updated with reference to the Local Studies Section. It is recommended that this policy be amended accordingly.

 

L02019 – Publications by the Library

 

This policy seeks to recognise the Library as a valuable source of historic and cultural information through the publication of articles. Minor amendments have been made to this policy to correct references to the Local Studies Collection and the Manager, Local Studies & Archives.  It is recommended that this policy be amended accordingly.

 

L02022 - Stock Withdrawal and Replacement

 

This policy relates to Library material withdrawal and replacement in maintaining an up-to-date and representative collection.  A minor amendment has been made to correct reference to the NSW Subject Strengths Scheme.  It is recommended that this policy be amended accordingly.

 

L02024 - Photographing of the Lane Cove Municipality on a Regular Basis

 

This policy relates to providing systematic photographic coverage of Lane Cove.  Reference to Project Environment, a State government program, no longer operates and has been deleted. It is recommended that this policy be amended accordingly.

 

P03501 - Physical Access Policy

 

This policy relates to access for all members of the community to enjoy safe, easy access to buildings facilities and services.  The Access Committee has carefully reviewed this policy and recommends a number of amendments.  The title of this policy has been changed from Physical Access Policy to Disability Access Policy because the notion of ‘physical’ access is limiting.  This policy should have a wider application to cover all people with disabilities.  A definition of ‘disability’ has been inserted in the policy with regard to the Disability Discrimination Act 1992 (Cth).  

 

The changes to the policy statement picks up on a recommendation made in Lane Cove’s Social Plan and also incorporates issues that have come out of the Disability Discrimination Act Action Plan (DDA Action Plan).  The new Objectives in the policy reflect the latest thinking in the DDA Action Plan which cover Council’s legal obligations as an owner and manager of buildings and spaces for the community.  The objectives relating to Community Participation, Employment and Training, Communication and Information seek to establish Council as a leader and advocate.  It is recommended that this policy be amended accordingly.

 

P01002 – Exemption from Restriction

 

This policy merely states the law, that there are no exemptions for 2 hour parking. It is not appropriate to grant individuals extra time for parking on an ad hoc basis. The “All Day” Paid Parking Permit Scheme is how Council provides access to parking spaces in the village for longer time periods. It is recommended that this policy be deleted.

 

P04001 - Replacement Of Plant 

 

This policy seeks to ensure the proper administration of Council assets through the tenders and quotations process. The administration of Council assets is now covered by Council’s Tender and Quotation Procedure. It is recommended that this policy be deleted.

 

R02002 - Definition Of A "Record"

This policy is procedural and is covered by the State Records Act. This will be part of internal guidelines. It is recommended that this policy be deleted.

 

R02003 - Categories Of Council Records 

 

This policy is procedural and is covered by the State Records Act. This will be part of internal guidelines. It is recommended that this policy be deleted.

 

R02004 - Stages In The Treatment Of Non-Current Records 

This policy is procedural and is covered by the State Records Act. This will be part of internal guidelines. It is recommended that this policy be deleted.

 

R02005 - Destruction Of Council Records

This policy is procedural and is covered by the State Records Act. This will be part of internal guidelines. It is recommended that this policy be deleted.

 

R02006 - Preservation Of Archives

 

This policy is procedural and is covered by the State Records Act. This will be part of internal guidelines. It is recommended that this policy be deleted.

 

R02007 - Archives - Access

This policy is procedural and is covered by the State Records Act. This will be part of internal guidelines. It is recommended that this policy be deleted.

 

R02009 - Access To Council Records

This policy is procedural and is covered by the State Records Act. This will be part of internal guidelines. It is recommended that this policy be deleted.

 

R02010 – Access to Council Information

 

The Department of Local Government has recently issued new guidelines for all NSW Councils in respect to the procedures for members of the public accessing Council information. Council has amended the entire policy to reflect the changes in the Circular.  It is recommended that this policy be amended accordingly.

 

R04007 - Policy For The Preservation Of Significant Trees

 

This policy relates to the preservation of significant trees, by providing a means for identifying significant trees or tree stands, and to provide planning and conservation strategies for the preservation of these significant trees or tree stands.  This policy is repeated at Policy No. T02002 of the same title, and should be deleted to correct this duplication. It is recommended that this policy be deleted.

 

S01001 - Street Furniture 

 

This policy defines Council’s corporate colours and how they are to be applied to street furniture. Council’s recent projects relating to streetscape have utilised area-specific designs determined through consultation with the community. Council is also proposing a major renovation of the Plaza which will not necessarily comply with the policy. Accordingly, it is proposed to delete all references to individual furniture colour schemes, but retain Council’s overall corporate colour scheme as defined.  On this basis, it is appropriate to rename the policy ‘Corporate Colours’, which forms the basis of Council’s existing internal corporate style guide.  It is recommended that this policy be amended accordingly.

 

T01001 – Freeways

 

This policy relates to Council opposition to extensions of freeways in the local area. As these matters are assessed by Council on a case by case basis, this policy should be deleted accordingly.

 

T02003 – Disposal of Roadways

 

The process of determining the suitability of road reserves for disposal is now carried out by the Department of Lands. This policy relates to how Council will determine the suitability of road reserves for disposal. As this policy is not required, it is recommended that the policy be deleted.

 

U01003 - Use Of Plaza  - Charity Street Stalls

 

This policy relates to how community organisations can utilise the Plaza to promote themselves and/or raise revenue without any undue impact on other community usage. The policy has been amended to increase the maximum of stalls from 2 to 3 per day, introduce a maximum of two persons per stall at any one time and remove the provision of Council trestle tables and associated charges but allow groups to provide their own trestle table to a maximum of two.

 

In addition, charitable organisations not based within Lane Cove are permitted to have stalls no more than two days in any calendar year. Other than school students on Legacy Day, all charitable/community volunteers, must collect or sell only from the designated stall.  The policy has also been amended to prohibit face-to-face selling or roaming around the Plaza and states that breach of the policy may result in future bookings being cancelled or refused.  It is recommended that this policy be amended accordingly.

 

U01004 - Plaza Structural Alterations 

 

This policy states that any structural alterations in the Plaza be in accordance with the relevant Landscape Architect's design. This is no longer applicable as Council is proposing a major renovation of the Plaza which will not necessarily comply with the Landscape Architect’s design. It is recommended that this policy be deleted.

 

U01005 - Performances In The Plaza

 

This policy relates to performances to be held in Lane Cove Plaza. As performances are held more frequently than in the past, the policy has been amended to remove reference to performances only on Saturday mornings.  It is recommended that this policy be amended accordingly.

 

U01006 - Pathway - Lane Cove Plaza To Council Lane

 

This policy relates to pedestrian access to the Plaza from Council Lane. The pathway from Lane Cove Plaza to Council Lane will be replaced by the Market Square development which has now commenced therefore this policy is no longer relevant. It is recommended that the policy be deleted.

 

U01008 - Sale Of Council Assets 

 

The Sale of Council Assets policy relate to the disposal of surplus Council equipment and furnishings in a proper and impartial manner.  This policy has been replaced by internal detailed guidelines prepared with regard to the Independent Commission Against Corruption (ICAC) publication entitled, ‘No Excuse for Misuse - Preventing the Misuse Council Resources – Guidelines 2’.  It is recommended this policy by deleted.

 

U01010 - Civic Centre Artwork/Information Boards

 

This policy relates to the location of Council owned and privately owned art work within the Civic Centre as determined by the Artwork Committee.  Minor amendments have been made to include correct references to the Manager, Local Studies & Archives, Executive Manager, Human Services and Executive Manager, Environmental Services.

 

T02001 - Tree Preservation And Landscape Policy

 

This policy aims to ensure the preservation of our local environmental character, in particular, the large number of, and significant areas of, indigenous trees and flora in Lane Cove. Topics covered in this policy include the landscaping of public land and specific types of development, Council’s Tree Preservation Order and the identification of indigenous bushland areas.  Amendments have been made throughout the policy to clarify Council’s policy position and to update this policy (first adopted in 1983) so it is consistent with other policies, plans (such as DCP 1) and the development approvals process of Council.

 

Some of the clarifications recommended include providing an example of ‘special circumstances’ in the landscaping of public land.  The policy has been updated to require landscape plans for specified types of development which is consistent with current planning requirements.  Council’s Tree Preservation Order has not been amended but for the relocation of the order within the policy and clarification for the measurement of trees (measured at 1 metre above ground). The list of indigenous areas has been clarified to include reference to now common park or reserve names.

 

Reference to exotic trees (Clause 3.3.6) has been updated because this particular Clause was adopted to address particular problems of the time regarding exotic trees.  It is Council policy that Council plant indigenous species or species consistent with existing streetscape.  A number of out of date references have been removed. References to Parks Director are deleted as this position no longer exists, and lopping of trees under power lines is removed because this is now done by Energy Australia (Clause 3.4.1).  Reference to a Tree Advisory Service has been deleted because Council has this is inconsistent with current practice.  Reference to trees causing damage to a sewer line (Clause 3.4.4) is removed as consistent with the Trees & Tree Root Damage Claims Policy (Policy No. R04006).  It is recommended that this policy be amended accordingly. 

 

W01001 – Filling

 

This policy relates to the regulation of filling of land in Lane Cove. Filling is now subject to a number of environmental standards which are enforced by Council and therefore this policy is not required. It is recommended that this policy therefore be deleted.

 

W01003 – Longueville Road Shopping Centre

 

This policy is no longer relevant as the Longueville Road Shopping Centre project was completed and the business/retail centre in the Lane Cove CBD is being reviewed by Lane Cove ALIVE. It is recommended that this policy be deleted.

 

W01008 – Council Works Notification

 

This policy sought to keep residents informed of Council's significant works and programs that may have an impact on their interest.  Council more recently adopted the Community Consultation Policy (Policy No. C03002) which informs residents of any Council works and programs and further seeks to ensure Council conducts quality consultation in the decision making process. As this policy is no longer required, it is recommended that the policy be deleted.

 

Y01002 - Youth Policy Statement 

 

This policy relates to how Council will plan, promote and provide for the diverse needs of young people living and working in Lane Cove.  A definition of young people has been provided in the policy as well as further key issues that affect young people of Lane Cove such as education and training, health, access to transport and leisure.  The policy now encompasses strategies aimed at assisting families in need, building a sense of belonging in the community, providing positive guidance, assisting young people to link to services and where they do not exist, establishing new services and facilities.  The policy has been amended to include details of partnerships to be developed with other organisations, businesses and the community. Advocacy will be both locally and, as appropriate, through regional and wider forums. Services provided by Council are detailed under the heading Service Delivery, some these services include the Synergy Youth Centre and an information, recreation and referral service.  It is recommended that this policy be amended accordingly. 

 

Council’s Public Officer

 

It should also be noted that reference to Council’s ‘Public Officer’ has been included to the following policies, which have been amended to include contact details of Council’s Public Officer:

 

·     C02003 -  Lease Of Property To Clubs And Organisations

·     C04004 - Payment Of Expenses And Provision Of Facilities To Councillors

·     C04005 -  Councillors Access To Information

·     D01013 -  Privacy Management Plan

·     I01001 - Internal Reporting Policy

·     I01002 -  Internal Reporting Procedure

·     P03004 - Private Works By Members Of Council's Staff

·     R02010 - Access To Information Under The Provisions Of The Local Government Act 1993

 

The above listed policies will state details of how to contact Council’s Public Officer:

 

“For further information about this policy, please contact Lane Cove Council’s Public Officer on 9911-3525”.

 

It is recommended that these policies be amended accordingly.

 

Conclusion

 

This report formed the third and final stage of an organisational review of the Policy Manual. This report makes further recommendations to Council for the amendment of the Policy Manual under heading L to Z. None of the amendments or deletions are such that it is considered necessary to undertake community consultation.

 

 

RECOMMENDATION

 

That Council:-

 

1.   Amend the policies in the Policy Manual that are listed in attachment AT-1 – Policy Manual Recommended Amendments (L-Z) dated 26 May 2008 as shown in that attachment. 

 

2.   Amend the policies listed in this report to include reference to Council’s ‘Public Officer’.

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Policy Manual Recommended Amendments (L-Z)

 

 

 

 


Ordinary Council Meeting 16 June 2008

 

Corporate Services Division Report No. 39

 

 

 

 

 

Reference:    Corporate Services Division Report No. 39

Subject:          Results of Consultation on the 2008 - 2011 Budget and Management Plan    

Record No:    SU3072 - 20626/08

Author(s):       Craig Wrightson 

 

 

 

Executive Summary

 

This report advises that following public exhibition and receipt of one submission and two web surveys, Council can proceed to adopt the Management Plan, Budget, and Fees and Charges for 2008 – 2011.

 

Background

 

Council at its meeting of 5 May 2008, considered General Managers Report No. 17, Draft Budget and Management Plan 2008 - 2011 and resolved that Council:-

 

1.  adopt for the purpose of public exhibition, the Draft Budget for the year to 30 June 2008 to 2011, Draft Management Plan for 2008 to 2011 and Draft Fees and Charges 2008/9 subject to the Ward Capital Works Program being increased to $45,000 per Ward.

 

2.   proceed to public exhibition as per the consultation strategy outlined in the report; and

 

3.   following public exhibition, the Draft Management Plan, Draft Budget and Draft Fees and Charges together with any submissions received, be considered at the Council meeting to be held on 16 June 2008.

 

4.   A report be submitted in relation to Council’s fleet costs, including comparative information with other councils.

 

5.   congratulate the staff on the excellent Draft Budget and Draft Management Plan for 2008 to 2011.

 

Discussion

 

Consultation Process

 

Prior to exhibition the changes outlined in the resolution were implemented. Consultation was undertaken up until 9 June 2008 as per the consultation strategy outlined in the previous report. It included:-

·     static public exhibitions at the Council Administration Centre and Libraries;

·     an email to all registered members of the community interested in any matter Council consults on.

·     a website exhibition and survey;

·     colour public notices in the North Shore Times and Northside Courier.

 

 

Consultation Results

 

Council received two web surveys and one submission.

 

 

 

 

Web Survey 1

 

·     The management Plan is unacceptable because “I see many of the activities as being non core activities for a Local Government Council”.

 

·     “Curtail sustainability initiatives… Ratepayers first, birds, worms and habitats last.”

 

·     There is no short or long term plan to develop Rosenthal to provide decent Multi Storey Parking combined with a community facility.

 

·     Council sells Worms Farms for $90 while Bunnings sells them for $7.50.

 

·     Plaza Table Fees are exorbitant and inflationary.

 

·     “The plaza is fouled with Bird Faeces and bird Mites…... At very least council could scrub and disinfect Plaza surfaces regularly.”

 

Comment

 

The role of local government has expanded over the last 20 years beyond Roads, Rates, Rubbish. There are no non core activities within the current Management Plan.

 

The Sustainability Levy and projects had an approval rating of 85% from surveys undertaken last year. The broad community are supportive of the initiatives.

 

In relation to Rosenthal Carpark, Council published the 10 year Major Projects Strategic Plan, in relation to Rosenthal it states:-

 

“It is not intended to impact on the existing level of carparking until the Woolworths carpark in Austin Street has become operational or additional parking is operational in the proposed Little Lane Carpark redevelopment.

 

If Council decides to proceed with planning the Cultural Centre for this site, the redevelopment, although staged, will need to be undertaken as a single project commencing in 2010 for completion in 2013.”

 

The Worm farms sold by Council are different to those sold at Bunnings. Council does not make a profit on the Worm Farms, they are provided as a service to access a high quality product. This year they have been reduced to $70 as worms are no longer included as part of the package.

 

The issue of charges for tables and chairs in the plaza is discussed later in the Fees and Charges section of this report.

 

Council has trialled a number of humane methods to control birds in the plaza, unfortunately to date they have been of limited success. The criticism of the cleaning of the tables provided by Council has been noted and raised with the plaza attendants for extra attention.

 

Web Survey 2

 

Supportive of plan to reinvent the Tambourine Bay reserve rowing and dog walking areas

 

Comment

 

The support is noted.

 

Submission from CPOWA

 

The submission asked a number of questions, which have been answered directly. One concern raised was that there are no funds set aside for Rosenthal Ave. car park, planning or construction,

 

Comment

See above comment regarding 10 year Major Projects Strategic Plan

 

Management Plan

 

No changes are proposed from the Draft Management Plan, as a result of budget changes outlined below, the financial information included in the plan will need to be updated accordingly.

 

Fees and Charges

 

The following changes are proposed to the Draft Fees and Charges.

 

Following receipt of correspondence, a meeting was held recently with a number of shopkeepers in the Plaza and the General Manager regarding the charges for tables and chairs. Concerns were expressed by the shopkeepers that since the commencement of construction of the Market Square development, the patronage of the outdoor dining areas has dropped considerably. This is understandable given the disruption, further exacerbated by a temporary reduction in parking during the construction period. In view of this it is proposed to reduce the charges for tables and chairs in the Plaza for 2008/2009 by 50% to $290.25 and maintain this rate throughout the construction period. As a number of shopkeepers have been slow to sign a license agreement in respect of the area they utilise, it is proposed that the reduced charge will only be available to those who enter into a licence agreement.

 

Council has purchased new software for Council’s traffic staff to prepare Traffic Control Plans, which will now be offered as a service for people required to prepare and submit a plan for events or roadwork. The charge for this service (eg Road Closures, Roadworks, or Filming) for the 2008/2009 financial year is $850.

 

In relation to Parks bookings, it is proposed to change the $100 cancellation fee to a $100 Booking Administration fee, which will be non-refundable when a cancellation occurs less than 10 days prior to an event.

 

For Golf Course Charges, following discussions with the new Manager it is proposed to introduce a 10 round voucher book, which would be priced at the equivalent of  9 rounds, to encourage regular play from non-members.  

 

It is also proposed to reorder some of the items in the Fees and Charges to group them by Division. No other changes to the Fees and Charges are proposed.

 

Budget

 

Since preparation of the original Draft Budget, Council has increased the total for financial assistance by $4310 to $475,380, increased the Ward Votes by $5000 each to $45,000 and it is proposed to reduce income from the lease of plaza space by $60,000.

 

The overall impact on the operating result is a $64,310 deficit. For the purpose of maintaining a balanced budget, it is proposed to increase the budget for Interest on Investments by $ 64,310 to offset this amount.

 


Fixing of Rates and Charges

 

Council has indicated in the Draft Management Plan its intention to levy two (2) Ordinary Rates - an Ordinary Residential Rate on the Land Value of all Rateable Land categorised as Residential and an Ordinary Business Rate on the Land Value of all Rateable Land categorised as Business; and one Special Rate - a Parking Special Rate on Business premises in Lane Cove (as per metes and bounds description).

 

Council’s Revenue Policy for 2008-2011 provides for a rating structure that is based on an ad valorem (rate in the dollar) with a minimum Rate. These Rates were advertised in the draft Management Plan. The rate to be levied will be calculated on the land value of the land as determined by the Valuer General base dated 1 July 2007.

 

Since the exhibition of the Management Plan, Council has received additional supplementary valuations from the Valuer General. These new valuations have been supplied as a result of new subdivisions, strata titling of properties, valuation objections, and re-ascertainment of valuations and must be used for levying rates in 2008/2009. 

 

 

RECOMMENDATION

 

That:-

 

1.   The Management Plan (including the Fees and Charges), as amended by the report, for the period July 2008 to June 2011 be adopted;

 

2.   The Budget, as amended by the report, for the period July 2008 to June 2011 be adopted;

 

3.   Council fix the Ordinary Rates and Charges for 2008/2009 as follows:-

 

            (a) Ordinary Rates

i.   an Ordinary Residential Rate, of 0.169668 cents in the dollar be made for the year 2008/2009 on the Land Value of all rateable land in the Local Government Area categorised as Residential in accordance with S.516 of the Local Government Act 1993, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $428).

 

ii.  an Ordinary Business Rate of 0.689860 cents in the dollar be made for 2008/2009, on the Land Value of all rateable land in the Local Government Area categorised as Business, in accordance with S.518 and S.529 of the Local Government Act 1993, with a Minimum Rate of $638.

 

iii.  Council being of the opinion that works related to the construction and maintenance of car parking facilities will be of benefit to that part of the Local Government Area as defined by the metes and bounds description as advertised in the North Shore Times on 13 June 1979, that a Parking Special Rate, of 0.174269 cents in the dollar be made for 2008/2009 on the Land Value of all rateable land within that part, in accordance with S.538 of the Local Government Act 1993, with a Minimum Rate of $2.00.

 

(b) Domestic Waste Management Charges

 

i.   in accordance with S.496 of the Local Government Act 1993, that an annual charge of $333.00 per annum be made for the year 2008/2009, for domestic waste management services rendered to all properties categorised residential or non-rateable residential, for each once weekly 80 litre MGB (or equivalent) service;

 

ii.  in accordance with S.496 of the Local Government Act 1993, that an annual charge of $104.00 per annum be made for the year 2008/2009, for Domestic Waste Management Services for all properties categorised residential vacant land;

 

iii.  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $4.87 per service  ($253 per annum) be made for the year 2008/2009, for each additional weekly 80 litre domestic waste management service rendered to owner occupied single occupancy residential dwellings (excluding green waste and recycling service);

 

iv. in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $6.40 per service ($333 per annum) be made for the year 2008/2009, for each extra weekly 80 litre (or equivalent) domestic waste management service rendered to residential properties other than single occupancy residential properties;

 

v.  in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $6.40 per service ($333 per annum) be made for the year 2008/2009, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to non-rateable  properties;

 

vi. in accordance with S.502 of the Local Government Act 1993, that a pay-for-use charge of $6.40 per service ($333 per annum) be made for the year 2008/2009, for each once weekly 80 litre (or equivalent) domestic waste management service rendered to residential units above business category premises.

 

 vii. in accordance with S.502 of the Local Government Act 1993 that a pay-for-use-charge of $4.00 per fortnightly service ($104.00 per annum) be made for the year 2008/2009 for each extra recycling service to single residential dwellings.

 

            (c) Interest on Overdue Rates and Charges

 

i.   In accordance with the provisions of S.566(3) of the Local Government Act 1993, Council hereby resolves that the interest rate to apply for the period 1 July 2008 to 30 June 2009 to all outstanding rates and charges be calculated at the maximum interest rate of 10.0% as specified by the Minister for Local Government and published in the Government Gazette No.48 of 2008.

 

(d) Stormwater Management Service Charge

 

i.   In accordance with the Local Government (General) Amendment (Stormwater) Regulation 2006 under the L.G Act 1993 annual charges for the year 2008/2009 for Stormwater Management Services be made and levied as follows:

 

- All parcels of vacant land                            - Nil $ charge

- All Residential Strata Units                         - $12.50 per unit

- All Residential Non Strata Properties         - $25.00 per property

- All Business Strata Units and Properties    - $25.00 per unit or property

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 June 2008

 

Corporate Services Division Report No. 37

 

 

 

 

 

Reference:    Corporate Services Division Report No. 37

Subject:          Cost Shifting in NSW Local Government    

Record No:    SU896 - 19085/08

Author(s):       Ian Naylor 

 

 

Executive Summary

 

To advise Council of recent developments in the continuing campaign to demonstrate significant cost shifting onto NSW Local Government.

 

Discussion

 

There has been some significant recent developments that may strengthen the case for both State and Federal Governments recognising the substantial cost shifting onto NSW Local Governments and making recommendations to provide more financial assistance to NSW Local Governments to compensate for this cost shifting. 

 

Productivity Commission Report

 

The Productivity Commission released its final report on Assessing Local Government

Revenue Raising Capacity on 17 April 2008. The key findings of the draft report were:-

 

·     The ratio of local government own-source revenue to GDP is about 2 % and the ratio of rates revenue to GDP decreased from 1.0% to 0.9% between 1990-91 and 2005-06.

·     Local governments in urban areas are predominantly funded from their own sources of

      revenue, particularly rates, fees and charges.  A number of councils, particularly in capital city and urban developed areas, have the means to recover additional revenue from their communities sufficient to cover their expenditures without relying on grants. However, a significant number of councils, particularly in rural and remote areas would remain dependent on grants from other spheres of government to meet their current expenditure. Some councils would remain highly dependent on grants.

·     A benchmarking exercise was conducted to ascertain the revenue raising potential of Local Government taking into account factors such as population growth, income levels and location.  The analysis showed that councils are raising about 88 per cent of their potential, on average across Australia (this analysis assumed there were no regulatory impediments to raising revenue, such as rate pegging in New South Wales).

·     State governments impose legislative and regulatory constraints on the raising of revenue by local governments that affect the ways in which councils raise revenue, but the overall impact on revenue-raising capacity is unclear.  However, in New South Wales, rate pegging and only partial reimbursement of concessions appear to dampen revenue raised by councils in that State. The application of a set of principles to guide the revenue-raising and expenditure decisions of councils can assist them in improving the well being of their communities.

 

The inquiry painted a dim picture for rural NSW councils which are heavily reliant upon grants and have difficult raising their own revenue from other sources.  The important findings for all NSW councils however, was that the enquiry highlighted the difficulties in NSW with the restrictions placed by State Government on revenue raising and rate pegging.

 

IPART Enquiry

 

The NSW Minister for Local Government, the Hon Paul Lynch MP, on 19 May 2008 announced that the Independent Pricing and Regulatory Tribunal (IPART) will be conducting a review of rate pegging. The Minister announced the upcoming review at the LGMA Finance Professionals 2008 Annual Conference held in Wollongong.  Details of the review, including the proposed Terms of Reference, have not been released as yet.

 

LGSA Cost Shifting Survey

 

The LGSA have released their cost shifting survey for 2005/06 and 2006/07. The survey results confirm that cost shifting continues to place a significant burden on councils. Figures from the survey show that cost shifting amounts to around 6 per cent of councils' total income before capital amounts - about $380 million in the financial year 2005/06 and $410 million in 2006/07.

 

As recommended by the Local Government Inquiry, the Local Government and Shires Associations of NSW (LGSA) has undertaken an annual cost shifting survey of NSW councils to help quantify the actual amount of cost shifting onto Local Government in NSW.

 

The recent survey for 2005/06 and 2006/07 received an overwhelming response with more than 90 councils returning the survey. It clearly indicates that cost shifting represents a significant issue for NSW councils. The survey asked councils to estimate the cost of 22 cost shifting examples and add further significant examples for the financial years 2005/06 and 2006/07.

 

The full survey report is available on the Strengthening Local Government website at www.lgsa-plus.net.au and click on Strengthening Local Government and then Cost Shifting Survey.

The survey results will support Local Government’s argument for the practice of cost shifting to end, and for the NSW Government to enter into an Inter-Governmental Agreement with NSW Local Government to clarify roles and responsibilities of both levels of government. The survey will also assist in monitoring compliance with the national intergovernmental agreement.

 

Conclusion

 

The continued campaign by the LGSA and Local Government industry to highlight the significant cost shifting being faced by local government and the burden that brings is finally achieving some results.  Firstly, the Productivity Commission Inquiry highlighted the difficulties in NSW with the restrictions placed by State Government on revenue raising and rate pegging.  Then, the positive news that the NSW Government will be asking IPART to review rate pegging in NSW.  This has been a concern of NSW Councils for many years and the pressure applied by this campaign may have resulted in this enquiry being announced.  Thirdly, the results from the LGSA Cost Shifting survey continues to provide evidence for the ongoing campaign tio recognise the imposition of cost shifting on Local Government.

 

 

RECOMMENDATION

 

That Council receive and note this report.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 June 2008

 

Open Space and Urban Services Division Report No. 19

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 19

Subject:          Car Share Scheme    

Record No:    SU3197 - 20858/08

Author(s):       Nick Karahlis 

 

 

Executive Summary

 

The purpose of this report is to seek Council’s approval for a Car Share Scheme following the advertisement of the proposed scheme.  Car sharing is a mobility service system, which is set up in a way that a group collectively owns one or more vehicles, which are available to members on a shared basis, based on demand, on a pay-as-you-go basis.  A Car Share Scheme is proposed to be implemented in the Lane Cove Town Centre. Council’s support would be in the form of the provision of two car spaces on the east side of Longueville Road, south of Austin Street.

 

Background

 

Council on 17 December 2007 considered the Car Share scheme for the Lane Cove area and resolved to undertake consultation with the public to determine the level of support for such a scheme. Council resolved the following:

 

1.   Council undertake consultation as outlined in this report to determine if there is support for the introduction of a Car Share Scheme in the Lane Cove Area with provision of two (2) parking spaces in the Town Centre

 

2.   A further report be submitted at the end of the consultation period.

 

Discussion

 

Written submissions from interested members of the community were accepted for a period of 6 weeks from 19 March 2008. The closing date of the submissions was Friday 25 April 2008. Most of the submissions were received via Council’s e – Newsletter. There were also submissions sent via e-mail supporting the Scheme.

 

The majority of respondents supported the scheme. Specifically from the 19 submissions received via letters, e-mails and Council’s e-Newsletter, 3 objected and 16 were in support with the proposed Car Share Scheme. The majority of the respondents that supported the scheme stated that they Strongly Agree with the proposed Car Share Scheme.

 

Lane Cove Alive also wrote to Council supporting the proposed Car Share Scheme.  The following are two of the quotes as part of comments received typically indicating strong support for the proposed Car Share Scheme;

 

“I applaud Lane Cove Council in this initiative. I would use Lane Cove pod at least once a week and often more frequently” 

 

“Removing the less active cars from our kerb side car parks will improve the experience for everyone; pedestrians, cyclists, pram pushers and other motorists and further enhance the locality”

 

How the Proposed Car Share Scheme Works.

 

The typical car share schemes follow similar renting methods and procedures. Typically the following Steps are followed to hire a car from car share companies.

 


Step 1

 

An application is sent to the car share company by drivers interested to participate in the scheme. Instructions of uses and information details are sent to the applicant. Some companies provide that information electronically or by DVD.

 

Step 2

 

When the driver, group or company decides to join the car share scheme, the car is booked either by phone or online. The type of car is chosen and the preferable location. Each vehicle has a home location, referred to as a "Pod” The booking takes place any time within 24 hours and usually months or up to a year in advance. A vehicle access card is them provided to the car share member.

 

Step 3

 

The driver swipes the card across the windscreen. The doors will unlock automatically.

 

Step 4

 

The car is driven anywhere within the booked time. The car is then returned to the same designated car share parking space for the next driver to pick up.

 

As the cars are booked on-line or by phone, there is no additional paperwork and no queuing to pick up the car.

 

In relation to responsibilities regarding the operation of the Scheme:-

 

a)   Council’s Traffic Section will be responsible for the provision and determination of eligibility and management of the Car Share schemes.

 

b)   The issuing of Car Sharing Permits will be through the Customer Service Centre

 

c)   Council’s Rangers will be responsible for the enforcement of parking controls in the Car Share Scheme

 

Financial Impact

 

Establishing a Car Scheme, results in minimal cost to Council limited to the cost of signage and line marking. Reducing the existing car park by two spaces dedicated to ‘Pods’ would have minimal impact on existing parking and also aims to reduce the number of cars require to park within the Lane Cove business centre as the Car Share users do not need to bring their own vehicles in the Town Centre. The proposed two spaces are proposed outside 192 Longueville Road subject to the consideration of the Lane Cove Traffic Committee Meeting. At this location there are unrestricted parking spaces, where the car parking turnover is low.

 

The cost of signage at the car share location would come out of the existing traffic facilities budget. The total cost to Council for the installation of signs is estimated at $350.00

 

If Council wishes to participate in a Car Share scheme, after it has been introduced in Lane Cove area, the cost of membership of this scheme is around $360 per year plus a fee of $4.40 per hour for any trips. Petrol is charged at around $0.35 per kilometre. (This is based on the Go Get fees and charges)

 


Conclusion

 

As a result of the support of the proposed Car Share Scheme, it is recommended that Council approve the introduction of the Lane Cove Care Share Scheme with the provision of a two (2) parking spaces in proximity to the Town Centre. As the Car Spaces are at a premium around the shopping area, it is suggested that the two car park spaces be provided, outside No 192 Longueville Road, (between Austin Street and Alpha Street), where there are currently unrestricted parking spaces.

 

A Car Share parking space or area is controlled by approved parking control signs indicating “Permit Holders Excepted” and are provided exclusively for a particular Car Share group.  The signposting of the proposed parking spaces require to be considered through the Lane Cove Traffic Committee Meeting.  In relation to the operation of the scheme it is proposed that Council invite Car Share groups to participate in the scheme and provide preference to a Car Share company with low impact vehicles  (Green vehicle guide rating more than 2.5 stars) and low fuel consumption, such as hybrid vehicles and Smart Cars

It is suggested that Lane Cove Council support the extension and promotion of this environmentally and socially beneficial scheme through its publications and website and through appropriate promotions and partnerships as opportunities arise.

 

RECOMMENDATION

 

That Council:-

1.   Approves the introduction of a Car Share scheme in Lane Cove area with a provision of a two (2) parking spaces in Longueville Road (east side) south of Austin Street where there is unrestricted parking. The details of the location and signposting of the proposed two (2) parking spaces to be considered by the Traffic Committee Meeting

2.   Provide the signposting of the two car share bays at the estimated cost of $350

3.   Invite Car Share groups to participate in the scheme and provide preference to a Car Share groups with low impact vehicles  (Green vehicle guide rating more than 2.5 stars) and low fuel consumption, such as hybrid vehicles and Smart Cars

4.   Support the extension and promotion of this environmentally and socially beneficial scheme through its publications and website and through appropriate promotions and partnerships as opportunities arise

5.   Investigate becoming a member of the scheme to provide access to additional vehicles to the existing car fleet without significant cost.

6.   Considers future operation and expansion of car sharing scheme.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 June 2008

 

Open Space and Urban Services Division Report No. 20

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 20

Subject:          Lane Cove Town Centre - Temporary Parking Arrangements    

Record No:    SU1362 - 20870/08

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

Construction of the Lane Cove Market Square development has commenced. This has resulted in a temporary reduction in parking availability in the Town Centre.

 

To counteract this, it is proposed to initiate changes to the parking time restrictions in the Rosenthal Avenue Car Park, Birdwood Avenue Car Park, Council Offices Car Park and Pottery Green Angled Parking area. This will result in additional 1 hour and 90 minute parking in Rosenthal Avenue Car Park, 3 hour parking in Birdwood Avenue Car Park, 3 hour parking in the Council Offices Car Park and restricted Council staff parking in the angled parking at Pottery Green.

 

It is envisaged that these proposed changes to the parking around the Town centre will be required for about 8-10 months, at which time it is expected that the carpark levels will be made available to the public in the Market Square development.

 

 

Background

 

The Lane Cove Market Square development commenced construction in February 2008, following completion of the Lane Cove Public School Upper Drop-Off Zone in Austin Street.

 

Stage 1 of the development involves the establishment of the Link Road and associated traffic management measures. Construction of the Link Road is currently underway. It was required to be completed before the builder could totally close the Austin Street Carpark, and commence construction of the multi-deck carpark, shopping centre, library extensions, gym and associated works. Advice from the builder, Mainbrace, suggests that the Link Road will be completed toward the end of June 2008, weather permitting.

 

Stage 2 of the development involves closure of the Austin Street Carpark, following opening of the Link Road. The commencement of Stage 2 will result in the temporary loss of approximately 85 car spaces from the Austin Street carparks and the Library carpark. To offset this temporary loss of carparking, Council has developed a proposal to also temporarily rearrange the Town Centre parking arrangements to minimise the impacts to businesses due to the loss of the before mentioned Austin Street Carparks.

 

 

Discussion

 

The Lane Cove Town Centre Traffic & Parking Master Plan identified that the Centre has about 1170 parking spaces (both on-street and off-street). Stage 1 Market Square works has resulted in the loss of about 60 off-street parking spaces. When Stage 2 works commence around July 2008, there will be a total loss of approximately 85 car spaces. These 85 car spaces will be lost until the Market Square Carpark is operational. The Deed of Agreement between Council and Woolworths details that as the levels of the multi-deck carpark are completed, they can be readied and released for parking. However, the Mainbrace Construction Management Programme suggests it will at least be the end of February 2009 before the Market Square Carpark is ready for public parking. This could be delayed due to the amount of wet weather recently experienced, and that still predicted for June.

 

Businesses in the Lane Cove Town Centre have already advised Council about a drop in customers that they believe is associated with the loss of car parking. This will be exacerbated when the Stage 2 works commence and will not be relieved until the Market Square Carpark becomes available, in at least eight (8) months.

 

To alleviate the loss of car parking in the Austin Street Carparks, Council has developed a proposal to provide more short-term parking in the Rosenthal Avenue Carpark, relocating the longer period (3 hours plus) parking to the peripheries of the Town Centre.

 

It is proposed that the Rosenthal Avenue Carpark parking restrictions be altered to 1 hour and 90 minute parking to accommodate the majority of shopping trips that are undertaken in the Town Centre. These new time restrictions are what has been requested by Lane Cove Alive, on behalf of the shopkeepers, and they are supported by the data that Council has collected over the past 12 months that identifies that the majority of trips to the Town Centre are for less than 2 hours.

 

The 3 hour parking from Rosenthal Avenue Carpark should then be reallocated to the Birdwood Avenue Carpark, which is currently metered for all day parking. Rosenthal Avenue currently has 37 car spaces allocated for 3 hour parking. Birdwood Avenue Carpark has 33 car spaces. In taking this action Council would forgo revenue of approximately $20,000 from the meter currently in the Birdwood Avenue Carpark. This reduction in revenue would need to be included in the first budget review of the 2008/9 Budget. 

 

In addition to this, it is proposed that 37 car spaces from the Council Administration Building Carpark be reallocated from staff parking to 3 hour parking until the Market Square Carpark opens. Council staff can be relocated to the Pottery Green Angle Parking area in Little Street (27 car spaces), and the Longueville Road Carpark in front of Aristocrat (10 car spaces). The Pottery Green Angle Parking has been monitored regularly over the past three months and has been found to be 80-90% unoccupied during business hours on most days.

 

It is envisaged that these measures will provide better allocation of short-term parking in the main Town Centre, whilst ensuring that sufficient medium period (3 hours plus) parking and long term (all day) parking is available at the peripheries of the Town Centre.

 

Aristocrat Relocation

 

Council has recently been advised by Aristocrat that their business will be relocating from their current premises on the corner of Epping Rd/Longueville Rd/Birdwood Ave to Macquarie Business Park prior to Christmas 2008. Aristocrat has approximately 350 staff in the current premises, with off-street basement parking for 117 vehicles. It would not be an unreasonable assumption to believe that up to 80% of Aristocrat staff drive to work. This assumption means that some 275 Aristocrat staff are driving to the Town Centre. With only 117 off-street spaces within their own building, up to 158 Aristocrat employees are required to find long-term parking near to their business premises. It is considered that this would have had a major impact on long-term parking supply, and possibly some impact on the short to medium term parking supply in and around the Lane Cove Town Centre over the past 10 years.

 

With Aristocrat relocating their operations to the Macquarie Business Park, significant parking supply will be freed up, including the basement carpark in their current premises. Council has entertained some discussions with the building’s leasing agent regarding the possibility of Council leasing some, or all, of the basement parking once Aristocrat vacates the premises. As detailed earlier, there are 117 car spaces in the carpark and Aristocrat has advised Council that they would become available some time around December 2008. The leasing agent has suggested that the owner would be amenable to Council leasing the car spaces. A cost amount has not been provided at this stage. However, by the time of the Council meeting this should be available and will be provided as an addition to this report. If Council were to move its’ staff into this carpark, it would free up an additional 40-50 spaces around the Town Centre.

 

Directional Signposting

 

It is also proposed that Council sign post the new parking restriction time limits for the carparks, both in the carparks and also on the approaches. That is, 1P, 90minute and 3P parking signs be posted directing customers to the revised parking areas, and that new parking restriction signs be clearly displayed throughout the carparks.

 

Conclusion

 

There is an identified need for additional short-term parking in the Rosenthal Avenue Car Park, which is the most frequented car park for shoppers visiting the Lane Cove Town Centre. By reallocating the parking restrictions in Rosenthal Avenue as 1 hour and 90 minute, there is an overflow need to provide additional 3 hour, medium-term, parking. It is proposed that this be provided in the Birdwood Avenue Car Park and the Council Offices Car Park.

 

Finally, by reallocating 37 Council staff car spaces for public parking, leaving only the stacked parking for operational staff, it is considered appropriate to provide Council staff parking in the underutilised angled parking of Pottery Green, and subject to RTA lease arrangements, the Longueville Road Car Park (outside Aristocrat).

 

It is envisaged that these measures will assist businesses in the Town Centre through a difficult period whilst the Market Square development is being built.

 

RECOMMENDATION

 

That Council:-

 

1.         Receive and note the Lane Cove Town Centre – Temporary Parking Arrangements report.

 

2.         Alter the parking restrictions in the Rosenthal Avenue Car Park; from 38 x 1 hour, 86 x 2 hour, and 37 x 3 hour; to 76 x 1 hour and 85 x 90min; until such time that the Market Square Car Park is open to the public.

 

3.         Change the Birdwood Avenue Car Park from 10P Metered Parking to 3P unmetered parking until such time that the Market Square Car Park is open to the public.

 

4.         Relocate 37 staff parking spaces from the Council Administration Building Car Park to the Pottery Green Angled Parking (27 spaces) and the Longueville Road Car Park (10 Spaces) until such time that the Market Square Car Park is open to the public. The Council Administration Building Car Park is to be rezoned as 3 hour parking during this period.

 

5.         Appropriate sign posting be placed in the subject carparks, and on their approaches, detailing the proposed new time restrictions.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 June 2008

 

Open Space and Urban Services Division Report No. 21

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 21

Subject:          Lane Cove Permit Parking Policy    

Record No:    SU3222 - 20871/08

Author(s):       Nick Karahlis 

 

 

Executive Summary

 

In order to provide Council and Permit holders with an official guide, a Permit Parking Policy has been developed for Council consideration and was advertised for a period of 6 weeks.

 

The introduction of a Permit Parking Policy will formalise Council’s existing Permit parking arrangements. The proposed Permit Parking Policy is in accordance with the RTA’s latest Permit Parking Manual and its procedures which are covered by Legislation and are mandatory. This Parking Policy will be incorporated into Council’s existing Permit Parking Schemes and for any future extension of the existing Schemes.

 

Council’s current fees and charges provide only for daily or weekly Visitor Parking permits. Community feedback suggests that the fees for Visitor Permits are high, particularly for some residents who have requested long term Visitor Parking permits. Currently, the daily or weekly charges for visitor parking permits are not practical for regular long-stay visitors. 

 

For that purpose it is recommended that in addition to the above daily or weekly permits, that Council also issue a 3-monthly permit, to be introduced at a fee which is relative to the other Visitor Parking permits.

 

The proposals related to the above Permit Parking Policy and the introduction of a 3-month extension to visitor permits were advertised.  The feedback from the public consultation showed support for the proposed Lane Cove Resident Parking Policy and the introduction of a 3-monthly Visitor permit at a cost of $50.  

 

Background

 

Lane Cove at its meeting on 4 February 2008 resolved that:

 

 

1    Council adopt the Draft Lane Cove Permit Parking Policy dated 29 January 2008 for the purposes of public exhibition;

 

2.   At the conclusion of the public exhibition period, a further report be submitted to Council advising of the results of the public exhibition; and

 

Subject to the proposal being advertised and no objections being received, Council introduce a 3-monthly Residents Visitors ‘Parking Permits at a fee of $50 for the 2007-2008 financial year.   If any objections are received a report be submitted to Council.

 

Discussion

 

Lane Cove Permit Parking Scheme

 

Lane Cove Council’s existing Resident Parking Schemes provide permits for residents and their visitors (including tradespeople) which exempt them from parking in streets which are signposted in accordance with the Roads and Traffic Authority’s (RTA) Manual for Permit Parking. It should be noted that the procedures in the RTA’s Permit Parking Manual are mandatory.

 

Lane Cove provides Permit Parking for the following Schemes:

 

·     Resident Parking Scheme (RPS)

·     Residents Visitors Parking Scheme (RVPS)

·     Business Parking Scheme (BPS)

·     Senior’s Permit Parking Scheme

 

The above Schemes except the Seniors Permit Scheme are in accordance with RTA’s Permit Parking Manual. The Seniors Permit Parking Scheme relates to a few parking spaces in the Town Centre which facilitates for the needs of Senior Citizens.

 

RTA’s Permit Parking Manual, the number of Parking Permits allowed to be issued is: One Permit per bedroom in a boarding house or two (2) per permits per household and in exceptional circumstances three (3). This number is off-set by the number of off-street parking spaces available at the specific property. For example; if property has two cars and one off-street parking space, only one parking permit is allowed to be issued.

 

In relation to the Residents Visitor’s Permits, the RTA describes Residents Visitor’s as: Family members, friends, carers, tradespersons or, any person, whom the resident confirms as being a legitimate visitor. 

 

The proposed 3-monthly Resident’s Visitor parking  is recommended due to practical reasons where it is not possible for some residents to obtain daily or weekly Visitor Permits as they are not able to establish the exact day when they will have visitors. In the case of regular visitors, or visitors staying for a long period the daily and weekly fees appear excessive. The one day and weekly fees are more suitable for Trades people or for Visitors on a one-off basis. There are residents who cannot obtain a Parking Permit when they required as they do not have enough notice from their visitors regarding the exact day or time of attendance.   

 

Permit Parking Fees and Costs

 

The current fees are:

 

Resident permit fees

1st Permit: $30 per vehicle

2nd Permit: $50 per vehicle

3rd Permits or for trailers boats and Caravans $100 per permit

 

Pensioners Receive a Discount of 50%

Visitors Permits current fees are: 

 

1ST Permit: $ 10 per day or $ 20 per week

2nd Permit: $ 20 per day or $ 40 per week

3rd and subsequent permit: $ 40 per day or $ 100 per week

 

Quarterly- Year Visitor’s Permit Proposal

 

For the reasons above and in order to provide flexibility to Residents, within RTA’s Permit Parking Manual, it is proposed to allow for a 3-monthly Visitor’s Parking Permit at a cost of $50 per Visitor Permit. This new permit will be issued to residents who provide proof of Registration of the Visitor’s Vehicle. This Permit will be available for a maximum of no more than one at a time, but can be issued consecutively for more than one term (3-months).

 

The proposed $ 50 quarterly Visitors Permit Fee is included in the 2008/2009 Schedule of Fees and Charges.

 

The costs associated with the administration and the staff resources required to operate Permit Parking Schemes should not be underestimated. Printing expenses only for issuing Permits in 2008 cost approximately $2500. The maintenance of parking signs for the Permit Parking Schemes is not covered by RTA’s yearly signage maintenance funds. 

 

 

Community Consultation

 

The proposed Resident Permit parking Scheme was advertised for a period of 6 weeks. The closing date for the submissions was on Friday 18 April 2008.

 

As part of the responses received there was a submission from the Residents of Eastview Street with a total of 8 signatures in support of the proposed Permit Parking Scheme. The submission from the Eastview Residents requests that each household in Eastview Street can at least apply for at least one and preferable two visitor permits which remain valid for a year.

 

A letter was also received from the Lane Cove North Residents Association regarding some details in the proposed Permit Parking Scheme, such as general comments regarding the Objective of the Permit Parking Scheme, the Classes of the parking permits and the suggestion to issue permits to commuters.

 

There were also a total of 4 submissions received via Council’s E-Letter. Except one of these submissions that state that they oppose the Permit parking Schemes, the other submissions object to general issues or the type of fees to be applied.  For example one of the submissions received object to the provision of all day parking to businesses. Another submission states that fees should be much higher for cars parking on the streets. 

 

In relation to the submissions received the following points are made:

 

·     The purpose of the 3-monthly visitor permit for a cost of $50 per permit minimises abuse to the visitor parking permits.

·     The provision of parking Permits to commuters creates additional parking problems at the expense of residents as commuters will be taking parking spaces that are currently provided to residents. Furthermore the provision of commuter permit parking close to businesses contradicts the promotion for the use of Public Transport. 

 

In relation to the statement regarding that the fees should be much higher Council has not increasing the existing permit parking fees for the 2008-2009 financial year.

 

 

Conclusion

 

Council’s current Resident parking Scheme provides the privilege to Residents and Business operators who are located in high demand parking areas, affected by public transport facilities, education, Hospitals and or commercial and retail activity to park on-street with no time limits.

 

The operation of Permit Parking Schemes should be in accordance with current Permit parking Legislation and is guided by RTA’s latest Permit Parking Manual. Council’s Permit Parking Policy provides an Official guide to the Permit Parking Users and to Council regarding the operation of the Lane Cove Permit Parking Schemes.

 

Current applications and enquiries made to Council show that there is a need to introduce a longer term Resident Visitor Parking Permit than the current daily and weekly ones. A 3-monthly Resident Visitor’s Parking Permit is proposed to improve the scheme and provide a practical solution for Residents parking needs.

 

The existing Resident Parking Schemes will be continuously monitored for further improvements and reviewed as the need arises to do so.

 

 

 

RECOMMENDATION

 

That Council adopt the Draft Lane Cove Permit Parking Policy dated 29 January 2008.

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Permit Parking Policy - January 2008

3 Pages

 

 

 


Ordinary Council Meeting 16 June 2008

 

Open Space and Urban Services Division Report No. 22

 

 

 

 

 

Reference:    Open Space and Urban Services Division Report No. 22

Subject:          Draft Playground Strategy    

Record No:    SU1270-02 - 20873/08

Author(s):       Susan Butler 

 

 

Executive Summary

 

The Draft Playground Strategy has been developed following a detailed review of the existing playground locations and equipment. The draft Strategy sets out a proposed playground hierarchy, guidelines for playground design and management and a proposed 5 year Playground Replacement Program.

 

Background

 

There are 48 playgrounds in parks and reserves in Lane Cove. The playgrounds are spread across the Municipality, with most residents living within 400 m of a playground. The play equipment varies, from 12 playgrounds consisting of a simple swing set to a small number of district-level playgrounds with a diverse range of equipment, such as Henningham Playground.

 

There have been a number of playground upgrades in recent years and consequently about half the current play equipment is only 6 years old or newer. However, there is still play equipment that is approaching the end of its serviceable life, with some swings more than 20 years old.

 

A playground audit was done in 2004 on 14 of the playgrounds, which recommended repairs and replacement equipment to ensure that these playgrounds complied with the relevant Australian Standards. This audit has guided the playground replacement program for the past 4 years, including the new equipment at Longueville Park.

 

Discussion

 

The playground replacement program in the past focused on compliance with the Australian Standards with only limited consideration on the playground adequacy of the equipment. In the past 2 years, Council’s Landscape Architect has been working towards developing a Playground Strategy that identifies a hierarchy of playgrounds that includes consideration of playground adequacy. This will result in more diversity of play equipment, with each local area having 2 or 3 neighbourhood or district playgrounds, surrounded by a number of smaller, local playgrounds.

 

The playground strategy includes playground design and management guidelines for the following issues:- standards and risk assessment, community safety, accessibility, play value, whole park design, community consultation, solar radiation, integrated artwork and environmental considerations.

 

A Proposed 5 year Playground Replacement Program is included in the Playground Strategy. This is based on the expected life of the existing equipment, the proposed playground hierarchy and playground location, has been developed to guide the capital expenditure program for the next 5 years. It is estimated that at least $130,000 (in 2008 dollars) is the minimum amount that would be required each year to continue the upgrade of the play equipment to meet the Australian Standards and community needs.

 


Community Consultation

 

Statement of Intent

 

The consultation is designed to communicate the process and outcomes of the playground strategy, including the Proposed 5 year Playground Replacement Program.  Any comments received will be reviewed and evaluated to determine whether or not to proceed with the replacement program as set out in the Playground Strategy.

 

Method

 

Draft Policy

Level of Participation

Inform

Consult

Form of Participation

Open

Open

Target Audience

Lane Cove Community

Lane Cove Community

Proposed Medium

Community newsletter, Public exhibition, signs in key playground locations

Website survey

Indicative Timing

Concurrent with Draft Recreation Plan community consultation

Concurrent with Draft Recreation Plan community consultation

 

Conclusion

 

The Draft Playground Strategy will be linked with the Draft Recreation Plan, which is currently being finalised. The recommendations from the Playground Strategy will feed into the Action Plan within the Recreation Plan. Community consultation for both documents will occur at the same time.

 

 

RECOMMENDATION

 

That:-

 

1.         Council adopts the Draft Playground Strategy dated May 2008 for the purposes of public exhibition.

 

2.         The Draft Playground Strategy be placed on public exhibition for 60 days at the same time as the Draft Recreation Plan and community consultation take place in accordance with the Consultation Strategy outlined in the report.

 

3.         A further report is submitted to Council following the exhibition period to consider the final Playground Strategy for adoption.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Playground Strategy May 2008

39 Pages

 

 

 


Ordinary Council Meeting 16 June 2008

 

Environmental Services Division Report No. 36

 

 

 

 

 

Reference:    Environmental Services Division Report No. 36

Subject:          DLEP 2007 2nd Exhibition Further Report    

Record No:    SU1454 - 21038/08

Author(s):       Stephanie Bashford 

 

 

Executive Summary

 

This report advises that a separate report will be circulated in relation to Part 6 of Council’s resolution in relation to the second exhibition of the DLEP 2007. It is recommended the report be received and noted.

 

Background

 

Council at its meeting of 10 June, 2008 resolved that:-

 

“1.        Council adopt for a second exhibition the Draft Comprehensive Local Environmental Plan, adopted on 20 September 2004 by Council and authorised by the Department of Planning on 13 December 2007, incorporating the amendments attached to this report, and the points outlined in 4 below, in accordance with the Environmental Planning & Assessment Act 1979 and the Department of Planning’s “Best Practice Guidelines”.

 

2.         The Department of Planning be requested to authorise the amended Draft LEP for public exhibition for a period of 28 days.

 

3.         A public hearing be held into the reclassification to operational land of 304-314 Burns Bay Road and 10 Chaplin Drive, as exhibited from 29 December 2007 to 29 February 2008, in accordance with section 68 of the Environmental Planning & Assessment Act 1979 and section 29 of the Local Government Act 1993.

 

4.               The following alterations be made to the DLEP prior to re-exhibition:-

 

a.   In relation to covenants, Clause 1.8 be amended so that the suspension of covenants will be permissible on 4 residential sites: 304-314 Burns Bay Rd (former bowling club), 47 Burns Bay Rd (police station), 150 Epping Rd (Shell service station) and 83 Kenneth Street.

b.   The Floor Space Ratio Map (FSR) for St Leonards be the version dated 10 June 2008.

c.   The RTA Land on the northern approach to Figtree Bridge be designated Public Road Reserve.

d.   The floor space ratio for the Burns Bay Rd High Density Residential R4 Zone be increased to 2:1.

e.   The zoning of 7-13 Birdwood Avenue be changed to B4, Mixed Use with an FSR of 2:1.

f.    The Environmental Protection Zone in Northwood Rd/Woodford Bay be deleted.

g.   The zoning of 3 Fig Tree Street be changed to B1, Neighbourhood Centre.

h.   Modify the definition of Neighbourhood Centre B1 and Light Industrial IN2 Zones to permit medical centres.

 

5.         The following matters be considered during the development of the Lane Cove Comprehensive DCP:

a.   750m2 be included as the minimum lot size for redevelopment in Mindarie Street for Townhouses.

b.   Suitable provisions be included to protect the amenity of residents in Finlayson and Birdwood Avenue.

 

 

 

 

6.         A further report be submitted to the next Council Meeting addressing the following issues:-

 

a.   Options for an increase in the retail floor area of neighbourhood shops.

b.   Inclusion of additional specific zone objectives within the plan.

c.   The impact of the new definition for the calculation of FSR in the NSW LEP Template.

 

Discussion

 

The further report request in Part 6 of the resolution was not complete at the time of preparation of this Council agenda. The report will be prepared and circulated separately for discussion at the Council Meeting on Monday Evening.

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.

 


Ordinary Council Meeting 16 June 2008

 

Human Services Division Report No. 11

 

 

 

 

 

Reference:    Human Services Division Report No. 11

Subject:          Lane Cove Cultural Centre    

Record No:    SU2500 - 20867/08

Author(s):       Jane Gornall 

 

 

Executive Summary

 

Council’s Cultural Action Plan- Expressing Our Culture has, as one of its Key Goals/Actions to “Design and construct a multipurpose cultural facility” with a time frame of 5 -10 years. Council has included investigations as to the feasibility of this project in its Management Plan since the 2005-6 financial year. 

 

The first stage of the feasibility study was conducted in 2006 by CSR Consulting (David Morrissey) and was reported on as the Lane Cove Council Cultural Centre Feasibility Community Consultations. 

 

In 2007, Council embarked upon the next stage of its investigation with the appointment of Hassell Ltd as the consultants for the Lane Cove Cultural Centre Study.  The principal aim of the study was to recommend to Council a possible site for a Cultural Centre. The report was also to include some indicative costings for such a Centre.

 

This Report brings the Hassell Ltd Lane Cove Cultural Centre Study – Final Report February 2008 to Council for tabling and recommends future directions based on the Report.

 

Background

 

The main objectives of the Hassell study were to:

 

·  Develop an appropriate development model

·  Determine which of the three Council owned land holdings is most suited to the development             model

·  Investigate the provision of other ancillary carparking, commercial, retail and/or residential      uses

·  Recommend appropriate urban design and planning controls

 

The Council land holdings to be assessed were:

 

Rosenthal Avenue Carpark

266 Longueville Road and

164-180 Longueville Road.

 

Hassell has provided a lengthy report including an overview of demographics; economic characteristics; current service provisions; demand for a new cultural centre and a preliminary review of cultural centre requirements.

 

Further community consultation, building on the consultation conducted in 2006 was also conducted.

 

A detailed site analysis of each of the above listed sites was undertaken – along with some modeling of concepts.

 

In general terms, Hassell’s recommendations are:

 

Any future cultural centre needs to link in with the Lane Cove Plaza and be an integral part of the Lane Cove Town Centre, which is the current focus of the cultural and community activities. The Lane Cove Town Centre also provides the focal point for the majority of the area’s commercial and retail services, community services, and medical services. The Lane Cove Town Centre is also the focus of future residential development for the Council area, further emphasising the importance of the Town Centre and the need to consolidate and enhance services and facilities in this Centre to meet both current and future needs.

 

A central site will also enable flow on effects for local business and services, and will better integrate the cultural centre into community life.

 

There are two centrally located sites, at 2-20 Rosenthal Avenue and 174-180 Longueville Road, which could adequately meet the site requirements for a future cultural centre. Several mitigating measures would still be required to be addressed at the detailed design stage of future projects, however both sites are considered to meet the community vision, principles for a cultural centre and best practice in cultural centre development.

 

Of the two centrally located sites, it is considered that 164-180 Longueville Road best meets the needs for a future cultural centre for Lane Cove based on the following:

 

·              This site has a strong existing and historical community focus and a strong affiliation with a range of community groups;

·              The site has community acceptance;

·              This site is highly visible and accessible;

·              This site provides an opportunity to consolidate the community hub that currently exists between the library, community services, schools, as well as recreational and civic          functions on the eastern side of the Lane Cove Town Centre;

·              The site provides opportunities to contribute to the existing commercial and retail focus of the Town Centre; and

·              The site also provides an opportunity to strengthen the southern edge of the Lane Cove Town Centre.

 

Project Cost Summary (Development Feasibility)

As part of the Hassell Report, preliminary costs were prepared for the development of the Cultural centre.

 

Three (3) financial project cost models and operating costs models for the Lane Cove Cultural Centre were considered in the financial analysis, prepared by MacroPlan, outlined in Section 9 of the report:

 

·              The Scenario 1 (Minimum Scheme) model included all uses identified by the community and a theatre space of 350 seats;

·              The Scenario 2 (Maximum Scheme) model considered all uses identified by the community and a theatre space of 500 seats; and

·              The Scenario 3 (Modified Scheme) model considered a modified number of uses identified by the community and a theatre space of 350 seats.

 

All models can be applied to any site under consideration and included project costings for demolition and car parking required by the Cultural Centre only.

 

 

 

 

 

 

 

Description

Scenario 1

Scenario 2

Scenario 3

WT Estimate

$20,036,000

$23,160,000

$13,820,000

Demolition (1,500 sqm at $51.70/sqm

$       77,550

$       77,550

$       77,550

Car Parking (148 bays at $27,500 per space)

$  4,070,000

$  4,070,000

$  4,070,000

INDICATIVE PROJECT

COST TOTAL

$24,183.550

$27,307.550

$17,967.550

 

 

Operational Cost Analysis

 

Scenario

NPV over 10 years

Annual Equivalent Cost

Scenario 1

$4,096,820

$565,321

Scenario 2

$4,627,744

$462,774

Scenario 3

$3,040,409

$304,041

 

 

The above costs are for the maintenance including cyclical maintenance and minor repairs; and upgrade and renewal. The staffing costs and other running costs (utilities, etc) of operating the building are not included.

 

By way of comparison, the Hazlehurst Gallery, which is owned by Sutherland Council has an expenditure of approx. $1.55m with an income of $700,000. The above costs include staffing and scheduled maintenance but not renewal or upgrades. The Hazelhurst Gallery complex combines regional and community art galleries, an arts centre and a theatrette.

 

Hassells have determined that for any commercial activities held in conjunction with a cultural centre built on Longueville Road – that the income of $250,000 might be achieved – with 100% occupancy.

 

Capital Funding

 

The Hassell Report highlights the issue of capital funding. If the development was to be built on 164 Longueville Road  the Report states:

 

There is limited opportunity for the private sector to partner with Council in funding the proposed cultural centre. The development is predominantly for community use purposes and due to site constraints, there is limited potential for Council to capture value from selling part of the site to the private sector. ….Council must therefore find means to fund the total project costs internally.

 

Additional Costs/Issues re 164 Longueville Road

 

As noted in the Hassell report, the site at 164 Longueville Road currently has a number of community service providers.  Hassell note that existing users would need to be relocated during construction and Council would need to consider which users return to the site.

 

This relocation either permanent or temporary is not costed by Hassell. 

 

Council has received a letter from a range of Lane Cove Cultural and Community groups supporting the recommendation of the Hassell report. The groups have, among other concerns,  discussed the issue of retaining the Community Aid Service and the Baby Health Clinic in any new Cultural Centre “….we feel that they have no place in a dedicated Cultural centre and request that they be considered for relocation to spaces nearby in the CBD”. (Attachment 1)

 

The approximate costs of building a new structure to rehouse the above community groups (Community Aid and the Early Childhood centre) is likely to be in the vicinity of $1.125 million based on the original area of the community centre building (approx. 750sq.m). There is also need for carparking for approximately 20 cars  based on an approx. cost of $27,500 per space of $550,000.

 

A minimum cost of relocating would be $1.7 million (excluding temporary housing)  - and a suitable site would need to be found.

 

Structure Plan

 

City Plan Services, the consultants preparing the Structure Plan have also assessed the potential sites for a cultural centre. Their report is attached for Council’s reference (Attachment 2) . Unlike Hassells, City Plan Services looked at other central sites in Lane Cove – the Civic Centre site and the Aristocrat site as possible locations.

 

Their preference is for the above-named sites, either the current Council building or the Aristocrat site.

 

City Plan’s recommendations would entail either relocating the current Civic Centre – with their preferred option being to the site at 164 Longueville Road  or the purchase of the Aristocrat site.

 

The relocation of the Civic Centre to 164 Longueville Road and the redevelopment of the current site as private commercial development also raises some of the same issues as the Hassell Report, that is, where does Council relocate  the  current organisations that are on 164 Longueville Road and at what cost.

 

Purchase of the Aristocrat site is estimated to cost approximately $22 million  with any fit-out costs for use as a Cultural centre being added to the purchase price.

 

The City Plan Services Report is tabled for reference only.

 

Future Directions

 

Council at its planning weekend in February 2008 and also at a Workshop on April 14, 2008 considered the recommendations of the Hassell Report.  The following summarises the opinions expressed by Councillors on both occasions:

 

·           The total bill potentially approaching $20million is not feasible. Regardless of the best        location, Council does not have that amount, particularly given the ongoing net subsidy         required for the facility, nor can it come from income derived from the development. Ongoing operational and maintenance costs are problematic.

 

·           Cultural groups have expressed a need for better facilities, and interest in a Cultural Centre,         which Council has now investigated. It is possible that better support can be cost effectively       provided in smaller or individual facilities, including refurbishment of existing Council         properties and potentially in new premises. The larger scale multipurpose Cultural Centre is not (based on the undertaken studies) the most cost-effective response to the need for         improved facilities for the cultural groups.

 

·           The attraction and the development of Lane Cove has focused on the village atmosphere of         the central precinct. The scale of premises and operations is very important to the character of the Lane Cove Village precinct and should be a major consideration especially in cultural    facility development. A single central facility would introduce a large-scale development into       a precinct where multiple smaller scale premises have enabled this village atmosphere to thrive.

 

·           A general case-by-case approach to the needs of cultural groups will be more cost effective        than a single premises solution. Opportunities exist for improvements to many facilities, such as Level 3 of the Community Centre, refurbishment of the police station, continuing support for 266 Longueville Rd., a smaller development in the Little Street car park,       refurbishing of 164 – 180 Longueville Rd., additional usage of the Bowling club, a sound             system and off -site storage for the dramatic Society and for the Historical Society.

 

·           Council’s Major Projects Plan (2007 -2016) has as one of its projects the development of a          multi-purpose Cultural centre. If Council determines not to proceed with the building of a            single site Cultural Centre, emphasis should be placed on the inclusion of cultural facilities       as a key part of the other projects wherever appropriate. The funding for the Cultural Centre        was to be partly provided by previous projects being successfully undertaken – until these            projects are completed funds will not be readily available for larger facilities.The Hassell   Report listed the type of uses that could be included in a Cultural centre – this list can be             used as the basis for discussion, investigations and costing.

 

·           Willoughby Council’s Civic Place development will provide some (out of Lane Cove) bigger          premises for larger theatrical; musical; dance or school events.

 

The Mayor, Councillor Ian Longbottom – attended the May 28 meeting of the Cultural Advisory Committee and explained Council’s thinking on the construction of the Cultural centre.

 

Conclusion

 

This Report recommends that Council does not proceed with the planning for a single site Cultural Centre – but investigates a range of possibilities for supplying or enhancing cultural facilities within current upgraded premises or in new premises as part of the Major Projects Plan.

 

To ensure that the most effective outcomes the following processes are suggested:

 

-     Further consultation with the cultural groups previously consulted to confirm and detail their current and future requirements

-     Assess Council’s  current building stock, in particular the following: Centrehouse; Music and Cultural Centre; top floor of  the community centre to analyse whether additions/changes to the current buildings are viable financially; physically and best fit for cultural uses.

-     Revisit and update the 2006 and Hassell consultation findings for cultural groups not currently housed in Council buildings: Lane Cove Theatre Group; Lane Cove Youth Orchestra ; Lane Cove Historical Society and others and detail their current and future requirements

-     A Report be provided to Council after the consultations that will provide a priorities list; envisaged costs; planning and development issues; funding and possible timetable.

 

Funding of $40,000 was provided in the 2008/9 budget for the Implementation of the Cultural Plan, it is envisaged that most of this funding will be utilised in preparing the detailed requirements and costings for a further report covering the above issues.

 

If Council determines not to continue with the next stages of the feasibility of the Cultural Centre, it is recommended that the Hassell Report be received and noted by Council but that the Report not be exhibited for public consultation.  The rationale behind this recommendation is that consultation on a Report that is not to be proceeded with in its current form might be misleading for the public.  Copies of the Report would be made available within the Library and on the web for public interest and for future reference.

 

 

 

RECOMMENDATION

 

That:-

 

1.         Council receive and note the Hassell Report. Further that this  Report be made available at   the Library and on the Web for general interest – but that the Report not be put on public consultation.

 

2.         Council not proceed with the any further investigation of the feasibility study into Designing and Constructing a Cultural Centre at this stage.

 

3.         A Further Report be presented to Council after detailed consultations with Cultural groups. The Report to include, but not be limited to the following:

 

           (a)  Detailed listing of Cultural groups requirements to allow for reliable estimated costs                   to be compiled.

 

           (b)   Assessment of Council’s  current building stock,  in particular the following buildings                  Centrehouse; Music and Cultural Centre; top floor of  the community centre to                         analyse whether additions/changes to the current buildings are viable financially;                     physically and best fit for cultural uses.

 

           (c)  Appraisal of the requirements of  cultural groups not currently housed in Council                      buildings: Lane Cove Theatre Group; Lane Cove Youth Orchestra ; Lane Cove                        Historical Society and others and detail their current and future requirements.

 

4.         The Report present a priorities list; envisaged costs; planning and development issues; funding and possible timetable for Council to consider.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

AT‑1 View

Lane Cove Cultural Centre Location Discussion Paper

4 Pages

 

AT‑2 View

Letter from the Cultural and Community Groups of Lane Cove to the General Manager

2 Pages

 

 

 


Ordinary Council Meeting 16 June 2008

 

Human Services Division Report No. 12

 

 

 

 

 

Reference:    Human Services Division Report No. 12

Subject:          Report on Meeting House - Request for Financial Assistance   

Record No:    SU3151 - 20665/08

Author(s):       Jane Gornall 

 

 

Executive Summary

 

Council, as part of its Major Projects Plan has been working towards revitalising the Meeting House Neighbourhood Centre. Plans have been drawn up in preparation for lodgement of the Development Application.  For the development to proceed – the preschool and the neighbourhood centre both need to be relocated. It is envisaged that both parts of the Meeting House will be relocated to the newly acquired Police Station. 

 

The Meeting House preschool has seen a fall in numbers due primarily to the fact that Council has not yet been able to provide a precise relocation date. Many parents are reluctant to enrol children in a preschool if the preschool is to be disrupted. The preschool, in line with most community based centres, is run on a very tight budget. This means that any fall in numbers has the ability to dramatically affect the financial sustainability of the preschool. Meeting House has written to Council requesting financial assistance to cover losses during this period of uncertainty including this year.

 

Discussion

 

Relocating child cares centres is extremely complex as they need to meet the Department of Community Services Childrens Services Regulation 2004 to remain licenced. The initial idea was to relocate the preschool into demountables – however, fitting out demountables to meet the criteria is complex.

 

It is intended that the Meeting House – neighbourhood centre and the preschool- be relocated into the Police Station by the start of the 2009 Preschool year – this should provide Meeting House parents with surety for the full year.

 

Meeting House has provided the following average daily numbers :-

 

Year                 2006                2007                2008

2-day                   17                    17                    15

3-day                   17                    13                      9

 

Meeting House have been actively promoting the Preschool – but as can be seen from the above figures – they are still below the numbers required to cover costs. The Meeting House is currently licenced for 18 children.

 

The Meeting House have explained that they are affected both by the impending dislocation and the fact that they need to be mindful that if they increase the fees to cover the losses – they will potentially alienate more parents and increase the losses.

 

The Meeting House have requested a subsidy of up to $20,000 to cover their operating losses.

 

Conclusion

 

Council’s Social Plan has indicated a lack of childcare availability. Ensuring that the Meeting House continues to offer service while Council looks at rebuilding will assist in the provision of affordable child care. This report recommends that an amount of up to $20,000 per annum be allocated as a subsidy for the child care portion of Meeting House. The Meeting House will be required to provide figures to Council explaining the losses met and to also ensure that they are promoting the Service. It is to be hoped that the relocation of the service to the Police Station for 2009 will allow the Meeting House to rebuild their enrolment numbers.

 

 

RECOMMENDATION

 

That:-

 

1.         Council give public notice of its intention to grant a subsidy of up to $20,000 per annum to             The Meeting House to assist in covering the costs of running the Meeting House preschool,             subject to no objections being received, the subsidy be provided.

 

2.         The Meeting House be required to produce figures that explain how the losses have been             calculated.

 

3.         The Meeting House be required to provide evidence of promoting the Preschool to minimise             the losses.

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.