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Agenda

Ordinary Council Meeting

2 June 2008

The meeting commences at 6.30pm. If members of the public are

not interested in any business recommended to be considered in

Closed Session or there is no such business, Council will ordinarily

commence consideration of all other business at 7pm.

 


 

Notice of Meeting

 

Dear Councillors

 

Notice is given of the Ordinary Council Meeting, to be held in the Council Chambers, Lower Ground Floor, 48 Longueville Road, Lane Cove on Monday 2 June 2008 commencing at 6:30PM. The business to be transacted at the meeting is included in this business paper.

 

Yours faithfully



Peter Brown

General Manager

 

Council Meeting Procedures

 

The Council meeting is chaired by the Mayor, Councillor Ian Longbottom. Councillors are entitled to one vote on a matter. If votes are equal, the Chairperson has a second or casting vote. When a majority of Councillors vote in favour of a Motion it becomes a decision of the Council. Minutes of Council and Committee meetings are published on Councilís website wwww.lanecove.nsw.gov.au by 5pm of the Thursday following the meeting.

 

The Meeting is conducted in accordance with Council's Code of Meeting Practice. The order of business is listed in the Agenda on the next page. That order will be followed unless Council resolves to modify the order at the meeting. This may occur for example where the members of the public in attendance are interested in specific items of the agenda.

 

Members of the public may address the Council Meeting on any issue for a maximum of 3 minutes during the public forum which is held at the beginning of the meeting. All persons addressing the Meeting must speak to the Chair. Speakers and Councillors will not enter into general debate or ask questions.

 

If you do not understand any part of the information given above; require assistance to participate in the meeting due to a disability; or wish to obtain information in relation to Council, please contact Councilís Manager Governance on 99113525.

 

Please note meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

 


Ordinary Council 2 June 2008

 

TABLE OF CONTENTS

 

 

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

ACKNOWLEDGMENT TO COUNTRY

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.†††††† Human Services Division Report No. 9

SUBJECT: Financial Assistance Grants - Variations to Funds Granted for Lane Cove Choristers

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and Financial Assistance is used by some organisations for the employment of staff and therefore disclosure of the funding arrangements is not in the public interest.

public forum

 

Members of the public may address the Council Meeting on any issue for 3 minutes.

 

 

CONFIRMATION OF MINUTES

 

2.††††† ORDINARY COUNCIL MEETING - 19 MAY 2008

 

Orders Of The Day

 

3.†††††† Order Of The Day No. 13

SUBJECT: Meeting in the Plaza - Saturday 28th June 2008

 

4.†††††† Order Of The Day No. 14

SUBJECT: Citizenship Ceremony - Wednesday 11 June 2008

Corporate Services Division Reports

 

5.†††††† Corporate Services Division Report No. 35

SUBJECT: Draft Guidelines for Capital Expenditure Projects

 

6.†††††† Corporate Services Division Report No. 36

SUBJECT: Determination of Local Government Remuneration Tribunal for Councillors Fees

Open Space and Urban Services Division Reports

 

7.†††††† Open Space and Urban Services Division Report No. 13

SUBJECT: Street Lighting Status Report


 

8.†††††† Open Space and Urban Services Division Report No. 14

SUBJECT: Sydney Airport Runway Safety Enhancement Project

 

QUESTIONS WITHOUT NOTICE

 

 

 

†††††† †††


Ordinary Council Meeting 2 June 2008

 

Order Of The Day No. 13

 

 

 

 

 

Reference:††† Order Of The Day No. 13

Subject:††††††††† Meeting in the Plaza - Saturday 28th June 2008††

Record No:††† su1915 - 19150/08

Author(s):†††††† Rebecca Ford

 

 

Executive Summary

 

Councillors are next due to meet with the public in the Plaza on Saturday 28 June 2008 between 10:30am and 12:00 midday.

 

 

 

RECOMMENDATION

 

That Council determine whether to resolve a Meeting in the Plaza for June.

 

 

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

There are no supporting documents for this report.


Ordinary Council Meeting 2 June 2008

 

Order Of The Day No. 14

 

 

 

 

 

Reference:††† Order Of The Day No. 14

Subject:††††††††† Citizenship Ceremony - Wednesday 11 June 2008††

Record No:††† SU28 - 19233/08

Author(s):†††††† Anita Holesgrove

 

 

Executive Summary

 

The Mayor will preside at a Citizenship Ceremony in the Council Chambers commencing at 7:00pm on Wednesday 11th June 2008.

 

A Councillor is required to attend the ceremony and speak to the new citizens about local government.

 

 

 

 

 

 

RECOMMENDATION

 

That a Councillor nominates to attend the Citizenship Ceremony on Wednesday 11th June 2008 and speak to the new citizens about local government.

 

 

 

 

 

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

ATTACHMENTS:

There are no supporting documents for this report.

††††


Ordinary Council Meeting 2 June 2008

 

Corporate Services Division Report No. 35

 

 

 

 

 

Reference:††† Corporate Services Division Report No. 35

Subject:††††††††† Draft Guidelines for Capital Expenditure Projects††

Record No:††† SU199 - 19071/08

Author(s):†††††† Craig Wrightson

 

 

Executive Summary

 

Council has received a Circular from the Department of Local Government concerning draft guidelines for capital expenditure projects and requesting feedback on the Circular.This report outlines the guidelines and Councilís feedback.

 

Background

 

The Department of Local Government has issued Circular 8-32 seeking comment in relation to proposed draft guidelines for capital expenditure projects.Under the guidelines, Councils are not obligated to undertake a capital expenditure review for projects costing $1m or less, however for all capital expenditure projects over $1m a review is required in accordance with the proposed guidelines.There are also additional requirements for capital expenditure projects where costs will exceed Councilís annual rate revenue or $10m, whichever is the lesser.Finally, where expenditure is in excess of $5m it is also a requirement to notify the department.

 

The guidelines currently apply to all expenditure projects (buildings, structures, renovations, etc) over $1m.They do not apply to roads, bridges, stormwater drainage, land purchases and footpaths.

 

Included in attachment 1 is a copy of the draft Capital Expenditure Project Guidelines.In short, the requirements reflect good management practice and require Council to justify the need, assess the capacity of Council to undertake the project, consider alternatives, evaluate the financial implications, consult with the community, develop a Business/ Management Project Plan, Risk Management Plan, Probity Plan and reporting framework.

 

In terms of recent capital expenditure projects proposed by Council, the process undertaken has very much been in line with the proposed guidelines.The only notable exception being Council has to date not completed a Risk Management Plan in relation to projects, however as part of Councilís move to enterprise Risk Management (ERM), proposed in the 2008 Ė 2011 Management Plan, this will be integrated into Councilís high risk activities, which would include large capital expenditure projects.

 

The requirement to notify the department of large capital expenditure projects, no doubt was the result of recent projects which have received negative publicity, such as the Port Macquarie Ė Hastings, Glasshouse Project.It is noted that the department does not provide approval of such projects.

 

Conclusion

 

The departments proposed guidelines will provide a detailed framework for the consideration of future capital expenditure projects and it is recommended that Council support the guidelines.

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

 

That: -

 

1.†† The Report be received and noted.

 

2.†† Council advise the Department of Local Government that it supports the proposed guidelines.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Circular from DLG on Capital Expenditure Guidelines

12 Pages

 


ORDINARY COUNCIL

 

CORPORATE SERVICES DIVISION REPORT NO. 36

 

2 JUNE 2008

 

 

 

Ordinary Council at the Meeting 2 June 2008

26/05/2008 to Ordinary Council

Corporate Services Division Report No. 36

Subject:††††††††† Determination of Local Government Remuneration Tribunal for Councillors Fees††

Record No:††† su839 - 19073/08

Author(s):†††††† Ian Naylor

 

 

Executive Summary

 

This report details the recent determination of the Local Government Remuneration Tribunal for Councillors Fees.

 

Discussion

 

The Local Government Remuneration Tribunal handed down a determination (see link below for more detail) on 30 April 2008 under Sections 239 and 241 of the Act on the level of fees to be paid to Councillors and Mayors from 1 July 2008:-

 

(http://www.dpc.nsw.gov.au/remtribunals/local_government/2008_report_and_determinations)

 

The Local Government Remuneration Tribunal has increased all minimum and maximum fees for Mayors and Councillors by 4%.This is the same increase that was determined for 2007-08.The table below shows the current annual fees paid to Lane Cove Councillors and the new minimum and maximum annual fees as determined by the tribunal:-

 

 

Current Annual Fee

New Minimum Annual Fee

New Maximum Annual Fee

Mayor (in addition to the Councillor Fee)

$31,740

$14,610

$33,010

Councillors

$14,540

$6,870

$15,120

 

The program in Councilís Draft Budget for 2008/09 provides for these increases.

 

RECOMMENDATION

 

That Council determine the appropriate fee to be paid to the Mayor and Councillors for 2008/2009.

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL020608CSD_36.doc

*****†† End of Corporate Services Division Report No. 36†† *****


Ordinary Council Meeting 2 June 2008

 

Open Space and Urban Services Division Report No. 13

 

 

 

 

 

Reference:††† Open Space and Urban Services Division Report No. 13

Subject:††††††††† Street Lighting Status Report††

Record No:††† SU1778 - 19171/08

Author(s):†††††† Wayne Rylands

 

 

Executive Summary

 

Energy Australia has recently written to Council, firstly on 11 April 2008 and then again on 9 May 2008, regarding a proposal to replace its current standard streetlight for residential roads with an energy efficient streetlight. These letters are provided as Attachments 1 & 2 respectively.

 

On face value this appears to be a worthy proposal. However, if Council were to concur with this proposal, the additional annual energy cost for replacing all of the current streetlights would exceed $40,000 (some 2000 street lights by $21 per light). In addition to this, the Independent Pricing and Regulatory Tribunal (IPART) have now approved Energy Australiaís requested increase for Public Lighting Service Charges for 2008-09. A letter from Energy Australia regarding this increase is provided as Attachment 3.

 

This IPART ruling will see an increase in Councilís annual network costs of nearly $17,000 (9.37%) for 2008-09. Thus, if Council concurs with Energy Australiaís proposal to convert all street lights to an energy efficient variety, Councilís increased streetlight expenditure would be in excess of $57,000 for 2008-09 alone. It already exceeds $530,000 annually following numerous IPART approved increases over the past 5 years.

 

Council has already responded to Energy Australiaís 11 April letter, objecting to the proposed increased costs. Councilís letter is provided as Attachment 4.

 

It is proposed that Council respond to Energy Australiaís 9 May 2008 letter, again strongly objecting to the increased annual charges for streetlights that are more energy efficient (that is, use less energy) than those currently provided.

 

 

Discussion

 

As Councillors will be aware, Lane Cove is part of the Street Lighting Improvement Program (SLIP) that is run by energy consultants, Next Energy, on behalf of some 33 Councils from metro Sydney, the Central Coast and the Hunter. These 33 Councils constitute 90% of Energy Australiaís streetlights and 40% of all street lights in NSW. These Councils pay Energy Australia over $45,000,000 per year for the operation of the streetlights and this expenditure is continually rising, as detailed above, with a near 10% rise for 2008-09 alone.

 

Councils are in an untenable position with responsibility for the safety and security of local communities, and with energy, greenhouse gas and cost implications of having to provide street lighting, but without any meaningful control of this service. Energy Australia has a virtual monopoly with no contracts, no NSW regulation covering service provision and little price regulation.

 

Next Energy has been in contact with member Councils, providing information to assist in responding to Energy Australia over the proposed use of energy efficient street lights for residential roads. Part of this response highlighted the fact that a smaller competitor to Energy Australia, Integral Energy, charges far less for the same street lights that Energy Australia is proposing that Councils adopt. The question has to be asked why Energy Australia charges a higher rate for a component where they would have a greater economy of scale than their competitor.

 

 

 

 

Conclusion

 

Council reiterate itsí objection to Energy Australia about being slugged with higher annual charges for energy efficient lights, particularly whilst their competitors offer the same lights at a lower cost.

 

 

RECOMMENDATION

 

That Council again write to Energy Australia strongly objecting to the proposed increased charges associated with adopting more energy efficient lighting for residential roads.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Energy Australia letter of 11 April 2008 on Energy Efficient Lighting

1 Page

 

AT‑2 View

Energy Australia letter of 9 May 2008 on Energy Efficient Lighting

1 Page

 

AT‑3 View

Energy Australia letter of 20 May 2008 on Service Charge Increase for 2008-09

1 Page

 

AT‑4 View

Council response to Energy Australia letter of 11 April 2008

2 Pages

 


Ordinary Council Meeting 2 June 2008

 

Environmental Services Division Report No. 32

 

 

 

 

 

Reference:††† Open Space and Urban Services Division Report No. 14

Subject:††††††††† Sydney Airport Runway Safety Enhancement Project††

Record No:††† SU1339 - 19207/08

Author(s):†††††† Wayne Rylands

 

 

Executive Summary

 

The Sydney Airport Corporation Limited has written to Council regarding the East-West Runway End Safety Area Enhancement Draft Major Development Plan (MDP) which has been placed on public exhibition until Wednesday, 16 June 2008.This report is to highlight the issues faced by Lane Cove residents during the construction period of the runway end safety area, which will last close to 2 years. In the main, additional flight movements will occur over Lane Cove during the construction period, resulting in reduced respite periods and increased noise levels.

 

It is proposed that Councilís submission focus on minimising the additional flight movements over Lane Cove as a result of the project, requesting the Airport ensure that impacts are shared by the whole community as much as possible, and that monitoring of extra air pollution effects be undertaken for the additional flight movements that will occur over the north track. Additionally, the submission should also request that the construction period, particularly the full closure of the east-west runway, be minimised as much as possible to allow normal noise sharing arrangements to resume as quickly as possible.

 

Background

 

Sydney Airport is proposing to build a larger runway safety area at the western end of the east-west runway. The larger end safety areas are an essential aviation safety requirement and are necessary to comply with Australian Government and international aviation safety regulations.

The new runway end safety area will ensure that the east-west runway can continue to be used for aircraft noise sharing purposes for the long term and ensure that Sydney Airport can continue to operate in adverse weather conditions, particularly when high cross winds prevent aircraft using the airportís other runways.

 

The works associated with the larger runway safety area will result in the east-west runway being closed for approximately 9 months, and then be confined to restricted use for another year. This will mean greater use of the north-south runways 16R and/or 34R. This in turn will result in people living under the existing flight paths of the two north-south runways, experiencing to varying degrees, an increase in the frequency of aircraft movements or a decrease in the respite periods from aircraft noise, and possibly some additional air quality issues. A detailed description of the project is included in the Major Development Plan (MDP) Summary provided by Sydney Airport as Attachment 1.

 

Discussion

 

In essence, the information provided in the sketch map and table on page 6 of the MDP Summary provides a concise summary of the impacts of the maximum daily change in flight movements over the north-south flight paths whilst the east-west runway is temporarily closed.From a Lane Cove perspective, use of runway 34R (the eastern north-south runway) during the east-west runway closure minimises the impacts over the north including Lane Cove. It does result in increased trips over the inner-west and eastern suburbs. It is not clear why Flight Track I has such dramatic reductions in flight movements when it is utilised by aircraft travelling on the north-south runways and not the east-west runway. It is suggested that Council raise this as an issue in itsí response to the Sydney Airport Corporation.

 

Other than this issue, it would appear that if the two north-south runways are used on a flight movement sharing basis, then reduced respite periods and increased aircraft noise will be shared by the Sydney community as much as possible.The only other issue would be to request the Sydney Airport Corporation to make its best endeavours to minimise the construction period of the runway end safety area as much as possible to reduce the amount of time that those people north and south of the airport are subjected to increased flight movements and the associated impacts.

 

Conclusion

 

The East-West Runway End Safety Enhancement Project has to be undertaken as an essential aviation safety requirement and as detailed earlier, is necessary to comply with Australian Government and international aviation safety regulations.Lane Cove will be impacted by increased flight movements during the construction of the runway end safety area with associated noise and air quality issues.

 

Council should provide a submission to the Sydney Airport Corporation requesting that the additional north-south flight movements be shared amongst the whole community as much as possible, and that all endeavours be made to minimise the construction period of the runway end safety area.

 

 

RECOMMENDATION

 

That Council:-

 

††††††††††† 1. Provide a submission to the Sydney Airport Corporation Limited on the Runway End ††††††††††† Safety Enhancement Draft Major Development Plan that highlights the following issues: -

 

        Greater use should be made of Flight Track I during the project.

        Shared use of north-south runways 16R and 34R be programmed during the closure of the East-West runway to ensure the optimum sharing of traffic movements occurs across all Flight Tracks, thus maximising the available respite periods and minimising increased aircraft noise for those affected during the project.

        Monitoring of air pollution be undertaken as a result of the additional flights, particularly on Flight Track C, and that appropriate counter measures be investigated and utilised to minimise these impacts.

        That those responsible for the project ensure that the construction period, particularly for the full closure, of the East-West Runway End Safety Enhancement project be minimised as much as possible.

 

††††††††††† 2.Provide a copy of itsí submission to the Honourable Joe Hockey MP, as Lane Coveís ††††††††††† Federal Representative on SACF.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

ATTACHMENTS:

AT‑1 View

Sydney Airport Runway End Safety Area Enhancement Draft Major Development Plan - Summary

8 Pages