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Minutes

Ordinary Council Meeting

3 March 2008, 6:50PM

All minutes are subject to confirmation at a subsequent

meeting and may be amended by resolution at that meeting.


Ordinary Council 3 March 2008

 

Minutes

 

 

 

PRESENT: Councillor I. Longbottom, (Chair), R. D’Amico, Councillor K. Freedman, Councillor W. Gaffney,  Councillor T. Lawson, Councillor A. Smith, Councillor F.Teirney and Councillor R. Tudge.

 

 

ALSO PRESENT: General Manager,  Executive Manager - Corporate Services, Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Manager – Development Assessment and and Chief Executive Secretary.

 

Suspension of Standing Orders

46

RESOLVED on the motion of Councillors Longbottom and Gaffney that Standing Orders be suspended so that members of the gallery may address Council for a maximum of 3 minutes.

 

The Mayor declared the motion carried unanimously.

 

 

The following people addressed Council:

 

Stephen Ward, 24 Parklands Avenue regarding proposed rezoning of Landers Road and Parklands Avenue.

 

Carol Piterino of Parklands Avenue regarding proposed rezoning of Landers Road and Parklands Avenue.

 

Desmond Adcock regarding planter boxes on Longueville Road, grass cuttings from public areas going into drains in Longueville, shopping trolleys in carparks and a suggestion that Lane Cove hold an azalea festival.

 

Stephen Rabone regarding Urban Services Report 7 – Private Use of Public Land.

 

Kate Paterson 1 Johnstone Crescent regarding Urban Services Report 7 – Private Use of Public Land.

 

Resumption of Standing Orders

47

RESOLVED on the motion of Councillors Smith and Teirney that Standing Orders be resumed.

 

The Mayor declared the motion carried unanimously.

 

DECLARATIONS OF INTEREST:

 

Nil.

 

APOLOGIES                                                     

Apologies be received on behalf of Councillor J. Hassarati.

48

RESOLVED on the motion of Councillors Gaffney and Smith that the apology be accepted and leave of absence be granted.

 

The Mayor declared the motion carried unanimously.

 

 

 

OPENING OF MEETING WITH PRAYER

 

The Mayor gave an apology on behalf of Pastor Simon Ambler and the meeting was opened with a prayer by the General Manager, Peter Brown.

 

The Mayor gave an Acknowledgement of Country.

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 18 FEBRUARY 2008

49

RESOLVED on the motion of Councillors Smith and Gaffney that the minutes of the Ordinary Council meeting held on the 18 February 2008 be received.

 

The Mayor declared the motion carried unanimously.

 

50

RESOLVED on the motion of Councillors Gaffney and Smith that the minutes of the Ordinary Council meeting held on the 18 February 2008 be confirmed with a correction to  Resolution 45 1. a) be corrected to read:-

 

“Lane Cove Council support the actions of the Presidents and Executives of the Local Government and Shires Association in mounting a campaign on the NSW Government’s proposed planning changes, including both the issue of section 94 developer contributions and the recommendations in the Government’s discussion paper, and preparing an alternative reform package as a basis for discussion with the Government, councils, stakeholders and the community.”

 

The Mayor declared the motion carried unanimously.

 

Orders Of The Day

 

Order Of The Day No. 5

SUBJECT: Citizenship Ceremony - 12 March 2008

51

RESOLVED on the motion of Councillors Longbottom and Gaffney that  Councillor Teirney attend the Citizenship Ceremony on 12 March 2008 and speak to the new citizens about local government.

 

 

The Mayor declared the motion carried unanimously.

 

Order Of The Day No. 6

SUBJECT: Meeting in the Plaza - Saturday 29 March 2008

52

RESOLVED on the motion of Councillors Longbottom and Gaffney that Councillors Teirney, Lawson and Freedman (if available) attend the Meeting in the Plaza for March.

 

 

The Mayor declared the motion carried unanimously.

 

General Managers Reports

 

General Managers Report No. 6

SUBJECT: Purchase of Lane Cove Police Station Site at 47 Burns Bay Road, Lane Cove

53

RESOLVED on the motion of Councillors Smith and Gaffney that Council:-

 

1.         Note the agreed price of $1.25M for 47 Burns Bay Road, Lane Cove is within the independent valuation range determined by Mr Jeff Burns of Michael Collins and Associates;

 

2.         Delegate to the General Manager the authority to sign all necessary contract documentation securing the unconditional purchase of 47 Burns Bay Road Lane Cove;

 

3.         In accordance with S31(2) of the Local Government Act 1993 (NSW) classify the 47 Burns Bay Road (described as Lot 51 in Deposited Plan 10155) site as operational land;

 

4.         Note that the feasibility of temporarily relocating Meeting House to this site during the planned redevelopment of their facilities is currently being assessed;

 

5.         Grant authority to the Mayor and General Manager to affix its seal to the sale contract if necessary.

 

 

The Mayor declared the  carried unanimously.

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 7

SUBJECT: Private Use of Public Land

54

RESOLVED on the motion of Councillors Longbottom and Smith that Council confirm its commitment to its plans and policies to avoid alienation of Public Open Space by continuing to: -

 

A.         remove private access over Public Open Space;

 

B.         not permit neighbours to have temporary access over Public Open Space for vehicles and materials and;

 

C.                 discourage encroachments into Public Open Space.

 

Further, that Council resolve that no action be taken to remove the access off Elizabeth Parade behind the properties fronting Johnston Crescent until:-

 

D.                 further investigation has been undertaken into the interests of Sydney Water in respect of their use of the pathway for access to their sewer installations; and

 

E.                 Plans for the reconfiguration of Stringybark Creek have been formally approved by Council following consultation with affected residents and a report be referred to Council at its 1st meeting in April 2008.

 

 

Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors Freedman, Gaffney, Lawson, Longbottom, Smith, Teirney and Tudge (Total 7).

Against the Motion was Councillor D'Amico (Total 1).

 

Open Space and Urban Services Division Report No. 8

SUBJECT: Lane Cove Town Centre Parking Master Plan

55

RESOLVED on the motion of Councillors Freedman and D'Amico that Council:-

 

1.         Receive and note the report on the Lane Cove Town Centre Parking Master Plan.

 

2.         Receive and note the additional parking surveys, Attachments 1 through 4, undertaken by Council in December 2007

 

3.                  Adopt the Maunsell’s Traffic and Parking Master Plan for the Lane Cove Town Centre, dated 26 September 2007, other that the conclusions as to the number of additional public car spaces required in the Town Centre in the short to medium term.

 

4.                  Having regard to the Maunsell report (as adopted) and the subsequent information contained in the December 2007 additional parking surveys, that Council provide, for the reasons provided in OSUS Division Report No.8 approximately 317 additional public car spaces to the Town Centre over the next 3-5 years, being to the Woolworths Market Square Carpark, Little Street Carpark and Rosenthal Avenue Carpark.

 

5.                  Compile together the information and reports referred to in Resolution 4 with a copy of this resolution in one document entitled “Lane Cove Traffic and Parking Master Plan” dated March 2008.

 

 

Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors D'Amico, Freedman, Gaffney, Lawson, Longbottom, Smith and Teirney (Total 7).

Against the Motion was Councillor Tudge (Total 1).

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 19

SUBJECT: Delegated Authority Report - January 2008

56

RESOLVED on the motion of Councillors Smith and Tudge that the report be received and noted.

 

 

The Mayor declared the motion carried unanimously.

 

Environmental Services Division Report No. 20

SUBJECT: Proposed amendment to Subdivision Policy LO1005

57

RESOLVED on the motion of Councillors Tudge and Smith that Council:-

 

  1. Acknowledge the legal advice provided and where appropriate give consideration to the imposition of conditions as part of any development consent for subdivision where in Councils view the created lots would cause significant impact to neighbours or are environmentally sensitive to constrain future development of land.

 

  1. Defer consideration of this matter for further discussion.

 

The Mayor declared the motion carried unanimously.

 ADJOURNMENT

 

The Mayor adjourned the Council Meeting at 8:06pm and opened the Services and Resources Committee Meeting and adjourned it.

 

RESUMPTION

 

The Council Meeting resumed at 8:08pm.

 

CONFIDENTIAL ITEMS

 

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

Human Services Division Report No. 2

SUBJECT: Architectural Services for Lane Cove Library

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and it further being considered that discussion of the matter in open meeting would be, on balancek, contrary to public interest by reason of the foregoing and Tender details, should they be revealed, may result on commercial disadvantage to parties involved in the tender process.  Some information provided to Council by Tenderers is provided on the basis that Council will treat it as commercial in confidence.  It is not in the public interest to reveal all detals of these tenders or the assessment process.  Tenderers have provided
sensitive information about their operations in the confidence that their details will not be made public by Council.  The practice of publication of sensitive information provided by Tenderers could result in the withholding of such information by Tenderers and reduction in the provision of information relevant to Council's decision.

 

No members of the public made representations.

 

PROCEDURAL MOTION

58

RESOLVED on the motion of Councillors Smith and Lawson that Council:

                         

1.       Resolve into Closed Council to consider business identified, together with any late reports tabled at the meeting.

                

2.       Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.

                

3.       The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

The Mayor declared the  carried unanimously.

 

Council moved into Closed Committee of the Whole. The public and media left the chamber.

 

Closed Committee of the Whole commenced.

 

Human Services Division Report No. 2

SUBJECT: Architectural Services for Lane Cove Library

 

 

RECOMMENDATION OF COUNCIL IN CLOSED COMMITTEE

 

That Council proceed as discussed in Closed Committee of Council..

 

 

 

Procedural

59

RESOLVED on the  of Councillors Smith and Teirney that Council move out of Closed Committee and into Open Council.

The Mayor declared the  carried unanimously.

 

CONFIDENTIAL ITEMS

The following resolutions of Council while the meeting was closed to the public were read to the meeting by the General Manager, prior to being adopted:

 

Human Services Division Report No. 2

SUBJECT: Architectural Services for Lane Cove Library

60

RESOLVED on the motion of Councillors Tudge and Smith that Council proceed as recommended in Closed Committee.

 

The Mayor declared the motion carried unanimously.

 

Procedural Motion

61

RESOLVED on the motion of Councillors Gaffney and Tudge that the Items from the Services & Resources Committee be brought forward and dealt with in the Council Meeting.

 

The Mayor declared the motion carried unanimously.

 

 

CONFIRMATION OF MINUTES OF Services and Resources Committee Meeting - 18 FEBRUARY 2008

62

RESOLVED on the motion of Councillors Tudge and Gaffney the minutes of the Services and Resources Committee Meeting held on the 18 February 2008 be received and confirmed.

 

The Mayor declared the motion carried unanimously.

 

General Managers Reports

 

General Managers Report No. 5

SUBJECT: Monthly Review January / February 2008

63

RESOLVED on the motion of Councillors Tudge and Teirney that the report be received and noted.

 

 

The Mayor declared the motion carried unanimously.

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 6

SUBJECT: Lane Cove Traffic Committee on Tuesday 12th February 2008

 

Procedural Motion

64

 

 

RESOLVED on the motion of Councillors Longbottom and Tudge that Items from the Traffic Committee Meeting of Tuesday 12 February be considered in 2 parts being Part 1, Items Y1 to Z1, and Part 2, Item Z2.

 

The Mayor declared the motion carried unanimously.

 

65

RESOLVED on the motion of Councillors Tudge and Gaffney that

 

1.                  Council receive and note the  of the Lane Cove Traffic Committee Meeting of Tuesday 12th February 2008.

 

2.                  With the exception of Item Y3, Council endorse the recommendations of the Lane Cove Traffic Committee, Items Y1 through to Item Z1.

 

3.                  Item Y3  be deferred for further investigation into reducing the time period for the parking restrictions.

 

 

The Mayor declared the motion carried unanimously.

 

66

 

RESOLVED on the motion of Councillors Longbottom and Gaffney that Council endorse the recommendations of the Lane Cove Traffic Committee Item Z2.

 

 

Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors D'Amico, Freedman, Gaffney, Lawson, Longbottom, Smith and Teirney (Total 7).

Against the Motion was Councillor Tudge (Total 1).

 

  

 

 

 

 

 

CLOSE

 

The meeting closed at 8:30pm

 

Confirmed at the Ordinary Council Meeting of 17 March 2008, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********

 

MEETING FILE REF:  Document2