Lane Cove Council

 

 

 

Ordinary Council

 

MINUTES

 

DATE OF MEETING:
15 October 2007
LOCATION:
Council Chambers
TIME:
7:03PM

All minutes are subject to confirmation at a subsequent meeting and may be amended by resolution at that meeting.

 

Lane Cove Council business papers and minutes are available on Council’s website www.lanecove.nsw.gov.au

 


PRESENT:

 

Councillor I. Longbottom, (Chair), Councillor W. Gaffney,  Councillor R. D’Amico, Councillor K. Freedman, Councillor J. Hassarati, Councillor T. Lawson, Councillor A. Smith, Councillor F.Teirney and Councillor R. Tudge.

 

ALSO PRESENT:

 

General Manager,  Executive Manager - Corporate Services, Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Executive Manager - Human Services, Manager – Development Assessment and Chief Executive Secretary.

 

 

DECLARATIONS OF INTEREST:

 

Councillor Teirney declared a pecuniary interest in General Manager’s Report No. 27 – Major Projects Strategic Management Plan – 2007-2016 part 5.7.1 314 Burns Bay Road as the property is adjacent to her residence.

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by Rev. Roger Kay from St Andrews Church.

 

SUSPENSION OF STANDING ORDERS

256

RESOLVED on the motion of Councillors Lawson and Smith that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

The Mayor declared the motion carried unanimously.

 

Tony Bryan – Longueville regarding LEP 66 – removal of covenant at 83-85 Kenneth Street, Longueville.

 

Mr Doug Stuart – Longueville regarding Major Projects Strategic Management Plan 2007-2016

 

Ms Pam Palmer – Greenwich Community Association regarding Major Projects Strategic Management Plan 2007-2016.

 

Councillor R. D’Amico vacated the chamber at 7:18pm and rejoined the meeting at 7:21pm.

 

Ms Frances Vissel – Stringy Bark Residents Association regarding Major Projects Strategic Management Plan 2007-2016.

 

Mr Simon Pomfret  of IRIS Research made a  presentation to the Council Meeting on the process of the Deliberative Polling conducted for Council on Major Projects Strategic Management Plan 2007-2016.

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 2 OCTOBER 2007

257

RESOLVED on the motion of Councillors Tudge and Smith that the minutes of the Ordinary Council meeting held on the 2 October 2007 be received.

 

The Mayor declared the motion carried unanimously.

 

258

RESOLVED on the motion of Councillors Tudge and Smith that the minutes of the Ordinary Council meeting held on the 2 October 2007 be confirmed.

 

The Mayor declared the motion carried unanimously.

 

Orders Of The Day

 

Order Of The Day No. 20

SUBJECT: Council and Committee Meeting Schedule - November 2007

Apologies were offered by Councillors Teirney and Smith for the Inspection Committee Meeting of 3rd November 2007.

 

259

RESOLVED on the motion of Councillors D'Amico and Gaffney that the Council and Committee Schedule for November 2007 be adopted.

 

 

The Mayor declared the motion carried unanimously.

 

Procedural Motion

260

RESOLVED on the motion of Councillors Smith and Gaffney that the apologies be accepted and leave of absence granted.

 

The Mayor declared the motion carried unanimously.

 

Order Of The Day No. 21

SUBJECT: Citizenship Ceremony

261

RESOLVED on the motion of Councillors Longbottom and Smith that Councillor Gaffney attend the Citizenship Ceremony on 31st October 2007 and speak to the new citizens about local government.

 

 

The Mayor declared the motion carried unanimously.

 

subject:  CAMERAYGAL FESTIVAL – ROTARY FAIR

262

RESOLVED on the motion of Councillors Longbottom and Tudge that all Council staff who had contributed to both the preliminary planning and working on the day of the Rotary Fair be congratulated for their efforts and Council express its thanks to Councillor Ann Smith, the Fair co-ordinator and to the Rotary Club of Lane Cove.

 

The Mayor declared the motion carried unanimously.

 

Councillor Smith vacated the chamber at 8:25pm and rejoined the meeting at 8:27pm.

 

ADJOURNMENT

 

The Mayor adjourned the Council Meeting at 8:27pm and opened the Services and Resources Committee and adjourned it.

 

RESUMPTION

 

The meeting resumed at 8:28pm.

 

General Managers Reports

 

General Managers Report No. 27

SUBJECT: Major Projects Strategic Management Plan 2007-2016

Councillor Teirney vacated the chamber and took no part in discussion or voting.

 

263

A motion was moved by Councillors Smith and Gaffney that Council:-

 

1.    Adopt the Major Projects Strategic Management Plan 2007-2016 subject to the changes outlined in the report.

 

2.    Request the General Manger to report back on the findings of a traffic study to include proposed changes in zoning being contemplated in the draft comprehensive LEP 2007 in the vicinity of 314 Burns Bay Road.

 

3.      Provide the Department of Planning a copy of the Major Projects Strategic Management Plan 2007-2016 as a reference document supporting changes in zoning which may be necessary to allow projects identified in the Plan to be delivered.

 

4.      Hold all submissions on file.

 

 

 

Foreshadowed Motion

 

A Foreshadowed Motion was moved by Councillors Tudge and Freedman that consideration of the matter be deferred, given that:-

 

  • The report appeared to be written before all the submissions were in;
  • That report seems to be based entirely on the IRIS survey information;
  • The decision on the Cultural Centre has not been resolved, or even taken to the public since the consultation;
  • There is no recreational needs analysis done as yet;
  • The parking report for the CBD, Little Lane Carpark and 314 Burns Bay Road are not finalised; and
  • Woolworths will be getting underway very soon, therefore projects cannot begin until parking is available again.

 

Extension of Time

264

RESOLVED on the motion of Councillors Longbottom and Smith that Councillor Freedman be granted and extension of 3 minutes to speak against the motion.

 

The Mayor declared the motion carried unanimously.

 

Extension of Time

265

RESOLVED on the motion of Councillors Longbottom and Smith that Councillor Lawson be granted an extension of 3 minutes to speak on the motion.

 

The Mayor declared the motion carried unanimously.

 

Extension of Time

266

RESOLVED on the motion of Councillors Smith and Gaffney that Councillor Longbottom be granted an extension of 3 minutes to speak on the motion.

 

The Mayor declared the motion carried unanimously.

 

Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors D'Amico, Gaffney, Hassarati, Lawson, Longbottom and Smith (Total 6).

Against the Motion were Councillors Freedman and Tudge (Total 2).

Absent:  Councillor Teirney.

 

The Foreshadowed Motion lapsed.

 

Councillor Teirney rejoined the meeting.

 

General Managers Report No. 28

SUBJECT: Lane Cove West Bowling Club Review - Public Exhibition

 

A motion was moved by Councillors Smith and Gaffney that Council receive and note this report.

 

 

FORESHADOWED MOTION:

 

A Foreshadowed Motion was moved by Councillors Freedman and Tudge that Council receive and note this report and note that it is the Lane Cove West Bowling Club preference for the entire  existing site to remain for recreational and open space purposes.

267

Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors D'Amico, Gaffney, Hassarati, Longbottom, Smith and Teirney (Total 6).

Against the Motion were Councillors Freedman, Lawson and Tudge (Total 3).

 

The Foreshadowed Motion lapsed.

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 48

SUBJECT: Proposals from the Department of Local Government on Extending the Appoinment of Mayors and Temporary Appointment of Staff

 

MOTION

 

A  was moved by Councillors Tudge and D’Amico that Council:-

 

1.  Prepare a submission to the Department of Local Government in response to the draft

     proposals

 

2.  Not support the proposal to amend the Local Government Act 1993, to extend the Term of Councillor-Elected Mayors from one to two years.

 

3.  Supports the proposal to amend the Local Government Act 1993, to allow temporary appointment of staff for 24 months and further recommend that the proposal be extended to not just parental leave as there may be circumstances where staff take leave without pay or a secondment to another Council or government agency is arranged for longer than 12 months

 

Foreshadowed Motion

 

A Foreshadowed Motion was moved by Councillors Smith and Teirney that Council:-

 

1.  Prepare a submission to the Department of Local Government in response to the draft

     proposals

 

2.  Support the proposal to amend the Local Government Act 1993, to extend the Term of Councillor-Elected Mayors from one to two years, with the term of Deputy Mayors and Chairs of Committees to remain at one year.

 

3.  Supports the proposal to amend the Local Government Act 1993, to allow temporary appointment of staff for 24 months and further recommend that the proposal be extended to not just parental leave as there may be circumstances where staff take leave without pay or a secondment to another Council or government agency is arranged for longer than 12 months

 

 

Upon being put to the Meeting, the motion was declared lost.

 

For the Motion were Councillors D'Amico,  Freedman, Hassarati and Tudge (Total 4).

Against the Motion were Councillors Gaffney, Lawson, Longbottom, Smith and Teirney (Total 5).

 

The Foreshadowed Motion became the motion and was put to the meeting.

 

268    Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors Gaffney, Lawson, Longbottom, Smith and Teirney (Total 5).

Against the Motion were Councillors D'Amico, Freedman, Hassarati and Tudge (Total 4).

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 413

SUBJECT: Blackman Park, Lane Cove West (No.8 Lloyd Rees Drive)

269

RESOLVED on the motion of Councillors Smith and Hassarati that pursuant to Section 80(1)(a) of the Environmental Planning and Assessment Act, 1979, as amended, the Council grants development consent to  Development Application 8.2007.206 for the erection of a Girl Guide Hall on Blackman Park, on land known as 8 Lloyd Rees Drive, Lane Cove West  subject to the following conditions:

 

1.         That the development be in accordance with plans Job No 1715 Drawings 1 – 4, Revision E Dated May 2007 and drawn by North Shore Plan Service Pty Ltd except where amended by the following conditions:

 

2.         Access for disabled people is to be retained and in the event the path is required to provide this access, it is to be built in accordance with AS 1428.

 

3.         The submission of a Construction Certificate and its issue by Council or Private Certifier PRIOR TO CONSTRUCTION WORK commencing.

 

4.         All demolition, building construction work, including earthworks, deliveries of building materials to and from the site to be restricted to the following hours:-

 

Monday to Friday (inclusive)              7.00am to 5.30pm

Saturday                                            7.00am to 4.00pm

No work to be carried out on Sundays or any public holidays.

 

5.         Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by water to be stored clear of any drainage line, easement, natural watercourse, footpath, kerb or roadside.

 

6.         The development shall be conducted in such a manner so as not to interfere with the amenity of the neighbourhood in respect of noise, vibration, smell, dust, waste water, waste products or otherwise.

 

7.         All building works are required to be carried out in accordance with the provisions of the Building Code of Australia.

 

8.         A temporary connection to be made to the sewers of Sydney Water (where available) with an approved toilet structure and toilet fixtures being provided on the site BEFORE WORK IS COMMENCED.  Where the Sydney Water sewer is not available a "Chemical Closet" type toilet shall be permitted.

 

9.         The cleaning out of ready-mix concrete trucks, wheelbarrows and the like into Council's gutter is PROHIBITED.

 

10.       Compliance with Australian Standard 2601 - The Demolition of Structures.

 

 

11.       The site being properly fenced to prevent access of unauthorised persons outside of working hours.

 

12.       All glazing is to comply with the requirements of AS 1288.

 

13.       An automatic fire detection and alarm system, designed to ensure the occupants are given adequate warning so they can evacuate the building in an emergency, must be installed in the dwelling.

 

          This requirement is satisfied by:-

(a)        Smoke alarms complying with AS 3786.

(b)        Smoke alarms connected to the consumer mains power where consumer power is supplied to the building.

 

14.       Where Lane Cove Council is appointed as the Principal Certifying Authority, it will be necessary to book an inspection for each of the following stages during the construction process.  Forty eight (48) hours notice must be given prior to the inspection being required:-

 

a)    The pier holes/pads before filling with concrete.

b)    All reinforcement prior to filling with concrete.

d)         Framework including roof and floor members when completed and prior to covering.

e)    Installation of steel beams and columns prior to covering

f)     Waterproofing of wet areas

i)     Stormwater drainage lines prior to backfilling

k)    Completion.

 

15.       Structural Engineer's details being submitted to Council and approved PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE for the following:-

 

a)    underpinning;

b)    retaining walls;

c)    footings;

d)    reinforced concrete work;

e)    structural steelwork.

 

Landscape Conditions

 

16.       A Tree Preservation Order applies in the Lane Cove local government area. The order prohibits the cutting or removal of any tree except with the consent of Council, which must be strictly and fully complied with, and the penalty for contravention of this order is up to One million one hundred thousand ($1,100,000).  The co-operation of all residents is sought in the preservation of the bushland character of the Municipality.  All enquiries concerning the Tree Preservation Order must be made at the Council Chambers, Lane Cove.

 

17.       Prior to any works commencing on site a Tree Preservation Order Work Authority must be obtained to remove or prune those trees identified on the approved plans to be removed or pruned for construction.

 

18.       The protection on site, without damage, of all existing trees, excepting those shown in the approved plan to be removed or pruned.  Irrespective of this consent permission from Council must be obtained for the removal or pruning of any trees, including the cutting of any tree roots greater than 40 mm in diameter.

 

19.       There must be no stockpiling of topsoil, sand, aggregate, spoil or any other construction material or building rubbish on any nature strip, footpath, road or public open space park or reserve.

 

20.       All street trees to be retained must be protected during the construction process and to be addressed in the Tree Protection Plan.

 

21.       All Aboriginal sites and relics in NSW are protected under the National Parks and Wildlife Act 1974.  If during the course of construction an Aboriginal site or relic is uncovered, works must cease and the Metropolitan Local Aboriginal Lands Council and the NSW National Parks and Wildlife Service must be notified immediately.

 

22.       All materials brought onto the site must be weed free.

 

23.       Rubbish must be stored in sealed in a locked container / cage.  Any building rubbish that is not contained must be cleaned up immediately, including the immediate worksite, surrounding area and/or public open space.

 

24.       Any weeds listed under the Noxious Weeds Act must be continually eradicated ensuring there is no re-establishment.  Refer to Council’s website for further information.

 

25.       There must not be any access through the adjacent park/reserve to carry out any building works, storage of materials, storage of soil or storage of rubbish during construction.

 

26.       The area between the building and the cliff face, including the gutters, must be suitable maintained.  All weeds and combustible plant material must not be allowed to accumulate and must be maintained at a low level at all times.

 

27.       In the event that there occurs any accidental or intentional dumping of building material in the bushland area, Council’s Bushland Manager must be notified immediately.  Any clean up operation which involves disturbing the vegetation, leaf litter, soil crust, or natural bedrock, must be coordinated through Council’s Bushland Manager. 

 

28.       All outside lighting must be appropriately baffled to minimise light pollution into the        bushland area and neighbouring properties.

 

29.       Council’s Tree Preservation Officer is to supervise pruning of trees on the site.  Arrangements for the officer to be on site must be made at least 2 business days in advance of tree pruning.

 

30.       A 1.8m high chain mesh fence shall be erected around all trees on site with a trunk diameter    at breast (DBH) of more than 300mm.  The tree protection zones shall have a minimum radial distance of not less than 2.4m from the trunk of the tree.  The fenced area must not be used for the storage of building materials, machinery, site sheds or for advertising and the site levels within the fenced area shall remain undisturbed.

 

31.       All tree protection measures must be in place PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE, to the satisfaction of Council’s Tree Preservation Officer and/ or Landscape Architect, and must be maintained for the duration of works on the site. No further site works may take place until this certification has been obtained and a copy forwarded to the accredited certifier and Council.

 

32.       Design and Construction Standards.  All engineering plans and work shall be carried out in accordance with Council’s standards and relevant Development Control Plans except as amended by other conditions.

 

Engineering Conditions to be complied with Prior To Construction Certificate

 

33.     Drainage Construction. The stormwater drainage on the site is to be constructed           generally in accordance with plan Drawing no 4 prepared by North Shore Plan    Services Pty Ltd.  

 

          In this project the above engineering plans are satisfactory as Concept plans. The           Principle Certifying Authority is to satisfy themselves of the adequacy of the above           plans for the purposes of construction. They are to independently determine what           details, if any, are to be added to the Construction Certificate plans, in order for the issue of the Construction Certificate.

 

34.    Erosion and Sediment Control Plan. An Erosion and Sediment Control Plan (ESCP) shall be prepared by a suitably qualified consultant in accordance with the guidelines set out in the manual “Managing Urban Stormwater, Soils and Construction“ prepared by LANDCOM  ‘Fourth Edition 2004, Volume 1’.These devices shall be maintained during the construction works and replaced where considered necessary.

 

         The following details are to be included in drawings accompanying the Erosion and 

    Sediment Control Plan:

 

·    Location and design criteria of erosion and sediment control structures,

·    Site access point/s and means of limiting material leaving the site

·    Means of diversion of uncontaminated upper catchment around disturbed areas

·    Procedures for maintenance of erosion and sediment controls

·    Details and procedures for dust control.

 

Engineering Conditions to be complied with Prior to Commencement of Construction

35.       Restoration.  Public areas must be maintained in a safe condition at all times. Restoration of disturbed Council land is the responsibility of the applicant. All costs associated with restoration of public land will be borne by the applicant.

 

36.       Public Utility Relocation. If any public services are to be adjusted, as a result of the development, the applicant is to arrange with the relevant public utility authority the alteration or removal of those affected services. Any such work being carried out at the applicant’s cost and prior to the commencement of works.

 

 

37.       Pedestrian Access Maintained. Pedestrian access, including disabled and pram access, is to be maintained throughout the course of the construction as per AS 1742.3, ’Part 3 - Traffic control devices for works on roads’.

 

38.       Sediment and Erosion Control. The applicant shall install appropriate sediment control devices prior to any disturbance of the existing site. The devices are to be installed in accordance with an approved plan. These devices shall be maintained during the construction period and replaced where considered necessary.  Suitable erosion control management procedures shall be practiced. This condition is imposed in order to protect downstream properties, Council's drainage system and natural watercourses from sediment build-up transferred by stormwater runoff from the site.

 

Engineering Condition to be complied with Prior to Occupation Certificate

39.       Certificate of Satisfactory Completion.  Certificates from a registered and licensed Plumber or a suitably qualified Engineer must be obtained for the following matters.  The plumber is to provide a copy of their registration papers with the certificate. The relevant Certificates are to be submitted to the Principal Certifying Authority, prior to issue of any Occupation Certificate.

 

1)         Confirming that the site drainage system has been constructed in accordance with the relevant Australian Standards and Council’s DCP Stormwater management. 

 

2)         All works have been completed in accordance with the issued Construction Certificate and Conditions of this determination.

 

If Council is appointed the Principal Certifying Authority then the appropriate inspection fee is to be paid to Council with the subject documentation.

 

40.       To allow for emergency service personnel and residents to undertake property protection activities, a 10m Inner Protection Area as outlined within Planning for Bushfire Protection  2006 and the Service’s document Standards for Asset Protection Zones is to be provided around the building.

 

41.       New construction to comply with Appendix 3 – Site Bushfire Attack Assessment of Planning for Bushfire Protection 2006.  In this regard the following design standards for construction are to be incorporated into the development:

 

(a)        New construction shall comply with Australian Standard AS3959-1999 “Construction of buildings in bushfire-prone areas” Level 1

(b)        Roofing shall be gutterless or have leafless guttering and valleys to prevent the build up of flammable material.  Any materials used shall have a Flammability Index no greater than 5.

 

42.       Arrangements for emergency and evacuation are to comply with section 4.2.7 of Planning For Bushfire Protection 2006.  In this regard the following design standards for emergency and evacuation are to be incorporated into the development:

 

(a)        An Emergency/ Evacuation plan is to be prepared consistent with the NSW Rural Fire Service Guidelines for the Preparation of Emergency/ Evacuation Plans.  A copy of this plan shall be provided to the local RFS office prior to occupation of the building.

 

43.       The metal deck roof being of a ribbed metal profile or colourbond corrugated galvanised or zincalume iron, in a mid to dark range colour and having an approved glare finish.

 

44.       A “Fire Safety Schedule” specifying the fire safety measures proposed or required to be implemented in the building as required by Clause 168 of the Environmental Planning and Assessment Regulation 2000, as amended is to be submitted and approved PRIOR TO THE ISSUE OF THE CONSTRUCTION CERTIFICATE.

 

45.       A Fire Safety Notice being displayed in the premises showing the location of fire exits, doors relating to fire exits and paths of travel to exits, in accordance with Clause 183,184,185 and 186 of the Environmental Planning and Assessment Act Regulations 2000, as amended.

 

46.       A Fire blanket is to be provided in proximity to the kitchen area in accordance with AS 3504.

 

47.       The International symbol of Access for people with a disability is to be provided in accordance with the BCA and Australian Standard.

 

48.       Illuminated exit and direction signs complying with the requirements of Part E4 of the Building Code of Australia are to be provided.

 

49.       The provision of hose reels and portable fire extinguishers in accordance with Part E1 of the Building Code of Australia. 

 

50.       Every doorway providing access from a sole-occupancy unit or a room not within a sole occupancy unit to:-

 

a)       a public corridor, public hallway or the like; or

 

            b)       the landing of an internal non fire isolated stairway serving as a required           exit being protected by self-closing fire doors with a Fire Resistance                      Level of -/60/30;

 

            c)       the landing of an internal non fire isolated stairway serving as a required           exit, being protected by self-closing, tight fitting solid core doors not less                than 35 mm thick.

 

51.       a)    A doorway providing access from a sole occupancy unit to another sole occupancy unit or to a room not within a sole occupancy unit being protected by self closing fire doors with a Fire Resistance Level of -/60/30.

 

b)    A doorway providing access from a sole occupancy unit to another sole occupancy unit or to a room not within a sole occupancy unit being protected by self closing, tight fitting solid core doors, not less than 35 mm thick.

 

52.       The ceiling immediately below the roof having a resistance to the incipient spread of fire to the roof space of not less than 60 minutes.  Such ceiling being installed in accordance with the manufacturers specifications.

 

A Certificate being submitted from the fixers of the ceiling that such installation is in full accord with the Manufacturers specifications.

 

53.       All required exits and paths of travel to an exit having, except for doorways, a minimum unobstructed width throughout of 1 metre and a minimum unobstructed vertical clearance throughout of 2 metres.

 

54.       Pedestrians' portion of footpath to be kept clear and trafficable at all times.

 

55.       The following notice must be displayed in a conspicuous position at the landing on each storey of a fire isolated stairway.

 

NOTICE

1.1  “OFFENCES RELATING TO FIRE EXITS”

By virtue of Section 655 of the Local Government Act 1993, it is an offence to:-

 

1.         Place anything in this exit which may impede the free passage of persons.

 

2.         Interfere with or cause obstruction or impediment to the normal operation of the doors providing access to this exit; or

 

3.         Remove, damage or otherwise interfere with this Notice.

 

PENALTY:  TEN THOUSAND DOLLARS ($10,000)

 

NOTE:  the words "OFFENCES RELATING TO FIRE EXITS" and "PENALTY: $10,000" should be in letters and figures of a height of 8 mm or more.  The remaining words in the notice should be in letters and figures of a height of 2.5mm or more.

 

56.       A sign with the words:-

1.1.1         "FIRE DOOR - DO NOT OBSTRUCT" in letters not less than 20 mm high and in a colour contrasting with that of the door, must be fixed to:-

 

a)    a required fire door providing direct access to a fire isolated exit, except a door providing direct access from a sole-occupancy unit in a Class 2 or 3 building or Class 4 part or a required smoke door, on the side of the door that faces a person seeking egress; and

 

b)    a fire door forming part of a horizontal exit and a smoke door that swings in both directions, on both sides of the door; and

 

       c)       a door leading from a fire isolated exit to an open space, on both sides of the door.

 

57.       In a building of Type A construction services passing through a floor must either be installed in shafts complying with specification C1.1 of the Building Code of Australia or protected in accordance with Part C3.14 of the Building Code of Australia.

 

58.       A system of emergency lighting complying with the requirements of Part E4 and the Building Code of Australia is to be provided to all fire isolated stairways, ramps and passageways and in all other areas specified in the Building Code of Australia.

 

59.       A room housing the main electrical switchboard in a building where it supports emergency equipment is to be bound by walls having a F.R.L. of 120/120/120.

 

60.       A door in a required exit, forming part of a required exit or in the path of travel to a required exit must be readily openable without a key from the side that faces a person seeking egress, by a single hand downward action or pushing action on a single device which is located between 900mm and 1.2m from the floor.  The door must also swing in the direction of egress.

 

 

The Mayor declared the motion carried unanimously.

 

Environmental Services Division Report No. 34

SUBJECT: Delegated Authority Report - September 2007

270

RESOLVED on the motion of Councillors D'Amico and Gaffney that the report ‘Delegated Authority Report – September 2007’ be received and noted.

 

 

The Mayor declared the motion carried unanimously.

 

Environmental Services Division Report No. 35

SUBJECT: Waste Service Improvement Payments

271

RESOLVED on the motion of Councillors Tudge and Gaffney that Council receive and note this report and the decision lay on the table until Council has discussed the matter with the Minister.

 

 

The Mayor declared the motion carried unanimously.

  

Confidential Items

 

Pursuant to section 10A(4), the public were invited to make representations to the council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed to consider:

 

Open Space and Urban Services Division Report No. 35

SUBJECT: NSROC Tender for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and Tender details, should they be revealed, may result in commercial disadvantage to parties involved in the tender process.

Some information provided to council by tenderers is provided on the basis that council will treat it as commercial in confidence.  It is not in the public interest to reveal all details of these tenders or the assessment process. Tenderers have provided sensitive information about their operations in the confidence that their details will not be made public by council. The practice of publication of sensitive information provided by tenderers could result in the withholding of such information by tenderers and reduction in the provision of information relevant to council’s decision..

 

 

No members of the public made representations.

 

Procedural MOTION 

272

RESOLVED on the motion of Councillors Tudge and Gaffney that Council:

                    

1.       Resolve into Closed Council to consider business identified, together with any late reports tabled at the meeting.

           

2.       Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.

           

3.       The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

 

The Mayor declared the  carried unanimously.

 

The public and media left the chamber.

 

Closed Committee of the Whole commenced.

 

Open Space and Urban Services Division Report No. 35

SUBJECT: NSROC Tender for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete

 

 RECOMMENDATION OF COUNCIL IN CLOSED COMMITTEE

 

That the tender from Downer EDI Works Pty Ltd for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete be accepted.

 

PROCEDURAL MOTION

273

RESOLVED on the motion of Councillors Teirney and Tudge that move out of Closed Committee and into open Council.

 

The Mayor declared the  carried unanimously.

 

Confidential Items

 

The following recommendations of Council in Closed Committee was read to the meeting by the General Manager:

 

Open Space and Urban Services Division Report No. 35

SUBJECT: NSROC Tender for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete

274

RESOLVED on the motion of Councillors Smith and Gaffney that the tender from Downer EDI Works Pty Ltd for Supply; Supply & Delivery and Supply, Delivery & Laying of Asphaltic Concrete be accepted.

 

The Mayor declared the motion carried unanimously.

 

Procedural Motion

275

RESOLVED on the motion of Councillors Longbottom and Gaffney that all items for the Services and Resources Committee Meeting be brought forward and considered in the Council meeting.

 

The Mayor declared the motion carried unanimously.

 

CONFIRMATION OF MINUTES OF Services and Resources Committee Meeting - 2 OCTOBER 2007

276

RESOLVED on the motion of Councillors Tudge and Smith that the minutes of the Services and Resources Committee Meeting held on the 2 October 2007 be confirmed.

 

The  Mayor declared the motion carried unanimously.

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 49

SUBJECT: Statement of Investments as at 30 September 2007

277

RESOLVED on the motion of Councillors Hassarati and Teirney that the report “Statement of Investments as at 30 September 2007” be received and noted.

 

 

The Mayor declared the motion carried unanimously.

 

Corporate Services Division Report No. 50

SUBJECT: Legal Expenses for September 2007

278

RESOLVED on the motion of Councillors Teirney and Tudge that the Legal Expenses for September 2007 be received and noted

 

 

The Mayor declared the motion carried unanimously.

 

 

 

CLOSE

 

The meeting closed at 10:09PM.

 

Confirmed at the Ordinary Council Meeting of 5th November 2007, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********

 

MEETING FILE REF:  Document5