Lane Cove Council

 

 

 

 

 

Ordinary Council

 

 

 

AGENDA

 

 

 

DATE OF MEETING:          17 September 2007

 

LOCATION:                          Council Chambers

 

TIME:                                     6.30pm.  Note. If members of the public are not interested in any business recommended by the General Manager to be considered in Closed Session or there is no such business, Council will ordinarily commence consideration of all other business at 7pm.

 

 

 

 

 

 

 

 

Meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

Lane Cove Council business papers and minutes are available on Council’s website www.lanecove.nsw.gov.au.

 


ORDINARY COUNCIL

 

17 SEPTEMBER 2007

 

 

 

ITEM                                                  REPORT CONTENT                                                PAGE

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Open Space and Urban Services Division Report No. 31

SUBJECT: Purchase of Drainage Reserve Between Centennial Avenue & Hallam Avenue

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and that the report specifically discusses negotiations regarding the sale of property.

  

SUSPENSION OF STANDING ORDERS

 

At the second Council meeting (third Monday) of each month, people who wish to address Council on an issue (for a maximum of three minutes) be allowed to do so at the conclusion of Closed Committee.

 

CONFIRMATION OF MINUTES

 

2.      ORDINARY COUNCIL MEETING - 3 SEPTEMBER 2007

 

 

 

Mayoral Minutes

 

3.       Mayoral Minute No. 5

SUBJECT: Lane Cove Concert Band

 

Orders Of The Day

 

4.       Order Of The Day No. 18

SUBJECT: Council and Committee Meeting Schedule - October 2007

 


Corporate Services Division Reports

 

5.       Corporate Services Division Report No. 45

SUBJECT: Number of Councillors for 2008 Local Government Elections

 

6.       Corporate Services Division Report No. 39

SUBJECT: Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees

 

Open Space and Urban Services Division Reports

 

7.       Open Space and Urban Services Division Report No. 30

SUBJECT: Northwood Ferry Shelter

 

8.       Open Space and Urban Services Division Report No. 32

SUBJECT: Plan of Works for Unmade Section of Dunois Street

 

9.       Open Space and Urban Services Division Report No. 33

SUBJECT: Lane Cove Tunnel Status Report

 

Human Services Division Reports

 

10.     Human Services Division Report No. 21

SUBJECT: Library Models in New South Wales at a Glance

  

QUESTIONS WITHOUT NOTICE

 

***** END OF AGENDA *****

 

  


ORDINARY COUNCIL

 

MAYORAL MINUTE NO. 5

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

12 September 2007 to Ordinary Council

Mayoral Minute No. 5

Subject:           Lane Cove Concert Band    

Record No:     su62 - 26377/07

Author(s):       Councillor Ian Longbottom 

 

 

Executive Summary

 

The purpose of this report is to advise Council of the recent success of the Lane Cove Concert Band in the State Band Championships held on Saturday 8 September 2007.

 

Discussion

 

Lane Cove Concert Band was adjudged State Open B Grade Band Champions on Saturday 8 September 2007 at the State Band Championships held at the Joan Sutherland

Performing Arts Centre in Penrith.

 

The band, which is based in Lane Cove and draws the bulk of its membership from the

local area, was in fine form, winning both the Test and the Own Choice sections of the

competition against traditional rivals Penrith Valley, and Muswellbrook Concert Bands.

 

The band has been part of the social fabric of Lane Cove for many years and it is a great achievement for which Council should congratulate the band.

 

 

RECOMMENDATION

 

That Council send a letter of congratulations to the Lane Cove Concert Band for being adjudged State Open B Grade Band Champions at the recent State Band Championships.

 

 

 

 

 

Councillor Ian Longbottom

Councillor - West Ward

Lane Cove Council

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL170907MM_5.doc

*****   End of Mayoral Minute No. 5   *****

       


ORDINARY COUNCIL

 

ORDER OF THE DAY NO. 18

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

11 September 2007 to Ordinary Council

Order Of The Day No. 18

Subject:           Council and Committee Meeting Schedule - October 2007    

Record No:     SU1915 - 26239/07

Author(s):       Myrna Eisenhuth 

 

 

Executive Summary

 

Council and Committee Meeting Schedule – October 2007

 

October 2 (Tues)          Ordinary Council

                                    Planning and Building Committee

                                    Services and Resources Committee

 

October 13                  Inspection Committee

 

October 15                  Ordinary Council

                                    Planning and Building Committee

                                    Services and Resources Committee

 

 

RECOMMENDATION

 

That the Council and Committee Schedule for October 2007 be adopted.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL170907OD_18.doc

*****   End of Order Of The Day No. 18   *****

    


ORDINARY COUNCIL

 

CORPORATE SERVICES DIVISION REPORT NO. 45

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

10/09/2007 to Ordinary Council

Corporate Services Division Report No. 45

Subject:           Number of Councillors for 2008 Local Government Elections    

Record No:     SU2990 - 25968/07

Author(s):       Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to advise Council that it is required to resolve the number of Councillors to be elected at the 2008 Local Government Election.

 

Discussion

 

The 2008 Local Government Elections will be held on Saturday 27 September 2008.  Section 224(2) of the Local Government Act, 1993, requires Council to resolve not less than 12 months prior to the election, the number of Councillors to be elected for the forthcoming council term. 

Section 224(3) of the Local Government Act,1993, states that Council can only propose a change to the number of Councillors, ie.  reducing the number of councillors, by first holding a constitutional referendum and then resolving to change the number of councillors.

 

Conclusion

 

Under Section 224 of the Local Government Act, 1993, Council is required to resolve the number of Councillors to be elected at the 2008 Local Government Elections for the forthcoming term.  Council has 2 options;  either resolve to have 9 councillors elected at the next election or determine to hold a constitutional referendum prior to resolving to change the number of councillors.

 

RECOMMENDATION

 

That Council determine the number of Councillors to be elected at the 2008 Local Government Election.

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL170907CSD_45.doc

*****   End of Corporate Services Division Report No. 45   *****

 


ORDINARY COUNCIL

 

CORPORATE SERVICES DIVISION REPORT NO. 39

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

1 August 2007 to Ordinary Council

Corporate Services Division Report No. 39

Subject:           Procedures for Election of Mayor and Deputy Mayor and Councillor Representation on Council's Committees    

Record No:     SU1915 - 21168/07

Author(s):       Ian Naylor 

 

 

Executive Summary

 

The purpose of this report is to outline the procedures involved for the election of the Mayor and Deputy Mayor for the preceding 12 months and to give consideration to the representation of Councillors on Committees.

Discussion

 

Election of Mayor and Deputy Mayor

Councillors have previously been provided nomination forms for the position of Mayor and Deputy Mayor for the next 12 months.  Nominations must be handed to the Returning Officer, Mr Craig Wrightson, Acting General Manager, prior to the commencement of the Council Meeting on 17 September 2007.  Clause 2, Schedule 7, of the Local Government (General) Regulation (2005) provides that nominations for Mayor and Deputy Mayor must be in writing signed by at least two Councillors, one of whom may be the nominee. The nominee must consent in writing to the nomination.   Clause 3 of the Regulation also provides that if more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting. (Show of hands).

Councillor Representation on Committees

 

Council may allow the current representation on Committees to continue to September 2008 or alter it.  A list of the current representation of Councillors on Committees is shown below:-

 

Representation on Council Committees as at September 2007

 

1.         Services and Resources Committee

 

This Committee deals with the "service" activities and day to day management of resources of the Council, such as finance, traffic and legal services. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets in the Committee Room in the Civic Centre on the first and third Mondays of each month at 8.00pm. The Committee requires a quorum of three (3) Councillors, one (1) from each ward.

 

Members: The Mayor — Councillor Longbottom, Ex Officio, Councillors Gaffney, Hassarati Tierney and Tudge.

 

2.         Planning and Building Committee

 

This Committee has authority to determine development applications as lodged with Council not dealt with under delegated authority by the General Manager. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets in the Council Chambers on the first and third Mondays of each month at 8.00pm. The Committee requires a quorum of three (3) Councillors, one (1) from each ward.

 

Members: The Mayor — Councillor Longbottom, Ex Officio, Councillors D’Amico, Freedman, Lawson and Smiths.

 

3.         Inspection Committee

 

This Committee of the whole of Council carries out site inspections where it is considered Council should do so, with the majority of inspections being of development application proposals. The full Terms of Reference for the Committee are included in Council's Code of Meeting Practice. The Committee meets, unless otherwise determined, at 8.30am on the first Saturday of each month, in the Civic Centre carpark and then proceeds to inspection of the matters listed on the agenda. The Committee requires a quorum of five (5), with at least one (1) Councillor from each ward.

 

Members: All Councillors and appropriate staff as determined by the General Manager.

 

4.         Citizenship Awards Selection Committee

 

This Committee considers nominations for Council's Citizenship Awards and meets usually in November, December, February and March each year prior to the ceremony which is currently held in May. The Meetings are held in the Civic Centre.

 

Members: The Mayor – Councillor Longbottom, Ex Officio, Councillors D'Amico, Freedman, Gaffney, Hassarati, Teirney and Smith and appropriate staff as determined by the General Manager and any available Councillors may also attend.

 

5.         Publications Editorial Task Force

 

This Committee provides input from a Councillor's perspective on the draft Quarterly Newsletter to the community, which is prepared by Council staff. The Committee meets on an as required basis in the Committee Room in the Civic Centre.

 

Members: The Mayor - Councillor Longbottom, Ex Officio, Councillors Freedman, Gaffney, Lawson, and Smith and appropriate staff as determined by the General Manager.

 

Other Committees Involving Council Representation

 

6.         Bicycle Working Party

 

This Committee meets to consider the provision of bicycle facilities in Lane Cove. The Committee meets in the Committee Room in the Civic Centre every 6 - 8 weeks.

 

Members: Councillors D'Amico, Hassarati and Lawson, and any available Councillors may also attend.

7.         Bushland Management Advisory Committee

 

This Committee provides advice to the General Manager on bushland management within Lane Cove. The Committee comprises three (3) Councillors, the Manager - Bushland, members of the Community and Representatives of the Lane Cove Bushland and Conservation Society. The Committee meets on the 2nd Wednesday of each month at 6:00pm in the Committee Room in the Civic Centre.

 

Members: Councillors D'Amico, Teirney and Smith with Councillor Freedman as an alternate.

 

8.         Cameraygal Festival Committee

 

This Committee is the organising committee for the Cameraygal Festival which holds office for a term of up to four (4) years. The Committee generally meets up to seven (7) months of the year, from November to May and meeting dates are set by the Committee. The Committee Members of the Committee are appointed by Council.

 

Members: The Mayor - Councillor Longbottom, Ex Officio and Councillor Tudge and Councillor D’Amico as observer.

 

9.         Centrehouse Management Committee

 

Centrehouse is a not-for-profit community art and leisure centre offering leisure learning for the community, including various courses for children to adults and facilities for hire. The Management Committee meets monthly at Centrehouse.

 

Members: Councillors Freedman and Gaffney with Councillor Lawson as Alternate.

 

10.       Chatswood South Cemetery Committee

 

This Committee meets twice a year to inspect the cemetery grounds and organise for any maintenance work to be undertaken. The Committee comprises of the Minister and two (2) parish members Church representatives, three (3) Councillors, Manager – Open Space and the Manager - Local History and Archives as Council's Archivist.

 

Members: The Mayor — Councillor Longbottom, Ex Officio and Councillors Gaffney and Teirney.

 

11.       Consultation Committee — Metropolitan Local Aboriginal Land Council (Metro) and 

            Lane Cove Council

 

Council at its meeting held 15 March 2004 resolved to enter into an agreement with the Metropolitan Local Aboriginal Land Council which included the establishment of a Consultation Committee, comprising of the President of the Metro Council and the Mayor and General Manager of Lane Cove Council. The purpose of the Committee is to co-ordinate any issues arising from the Agreement concerning Aboriginal land, working together to apply for funding and on joint ventures that foster reconciliation.

 

Members: The Mayor - Longbottom Ex Officio and Clr Teirney as an alternate and the General Manager.


12.       Gore Hill Memorial Cemetery Trust

 

The Trust is appointed by the Minister for Lands and is responsible for the care, control and management of Gore Hill Cemetery at St Leonards.

 

Member: Councillor Gaffney.

 

13.       Kindy Cove Management Advisory Committee

 

This Committee provides advice to the Management of the Long Day Care Centre, from a parent and community perspective. The Committee meets on the 3rd Wednesday of every month at 7.00pm, usually at Kindy Cove.

 

Member: Councillor Smith.

 

14.       Lane Cove Access Committee

 

This Committee was re-established by Council resolution 2 February 2004, as an advisory Committee. The Committee's objectives are to increase and promote general awareness of access, mobility and safety issues in the community and more specifically for people with disabilities and to provide advice on access to public amenities.

 

Members: Councillor Freedman, appropriate Council Officers as determined by the General Manager, five (5) representatives of organisations and five (5) community representatives.

 

15.       Lane Cove Airport Action Group

 

This community based group was established to draw together the people of Lane Cove with concerns regarding aircraft noise and pollution. The group is currently in recess, meeting informally only twice a year, with the view to meeting more often if the need arises.

 

Members: Councillor Tudge and Councillor Freedman as an alternate.

 

16.       Lane Cove Community Aid Board of Directors

 

Community Aid is an incorporated association which provides direct services to the elderly, disabled and their carers in Lane Cove. The Board meets on the 2nd Thursday of each month at 7:30pm at the Community Aid Centre.

 

Members: The Mayor - Councillor Longbottom, Ex Officio and Councillor Smith.

 

17.       Lane Cove Community Transport Committee

 

This Committee was formed to provide a forum for discussion on the most appropriate improvements to community transport in the Lane Cove Area and to make recommendations to Council. The Committee meets approximately every six weeks on either a Tuesday or Wednesday at 6:00pm in the meeting room on the 2nd floor of the Civic Centre.

 

Members: Membership comprises of representatives from the State Transit Authority, community representatives, Council staff and a Councillor from Each Ward, being  Councillors Hassarati, Teirney and Tudge.

 

18.       Lane Cove Cultural Advisory Committee

 

This Committee assists in the formulation of cultural planning strategies and initiatives.  The Committee meets in the Training Room in the Civic Centre at 6.30pm. The meeting dates are set by the Committee.

 

Members: Any Councillor who wishes to attend, Council staff as designated by the General Manager and up to eight (8) members drawn from the community.

 

19.       Lane Cove Historical Society

 

The Society meets on the second Tuesday of each month excepting December and January at 8:00pm in the Cove Room at Council and provides a forum for the promotion and discussion of history in Lane Cove. The Society also assists in the administration of Carisbrook House.

 

Members: The Mayor — Councillor Longbottom, Ex Officio, Councillors Freedman and Teirney.

            

20.        Lane Cove Occasional Child Care Centre

 

This Committee considers management issues of the Child Care Centre. The Committee meets on the 2nd Tuesday of each month in the Committee Room in the Civic Centre at 8.00pm.

 

Member: Councillor D'Amico.

 

21.        Lane Cove Retirement Units Association Ltd Board

 

The Association seeks to provide suitable accommodation for aged persons capable of independent living, and manages the land and buildings at Pottery Gardens to this end. Two (2) Councillors are required to be on the Board which meets on an as required basis.

 

Members: Councillors Smith and Gaffney.

 

22.       Lane Cove River Estuary Management Committee

 

This Committee aims to provide a co-ordinated approach to estuary management, involving Councils, State Government and the community. The Committee meets when required, on the 2nd Thursday of the month at 5:00pm in the Training Room at the Civic Centre.

 

Members: Councillors Hassarati and Teirney with Clr Lawson as an alternate and appropriate staff as determined by the General Manager.

 

23.        Lane Cove Social Development Group

 

This Group assists in the development and ongoing monitoring of the Social Plan.  It provides a venue for community input into assessing strategies, actions and projects to meet community needs.   The Group meets quarterly – February, May, August, November on the second Wednesday of the month in the Committee Room of the Civic Centre at 6.00pm.

 

Members: Councillors Teirney and Tudge and Councillor D'Amico as an alternate, three (3) community representatives and staff as determined by the General Manager.

 

24.        Lane Cove Sports Committee

 

This Committee was formed in 1978 to investigate and make recommendations to Council on matters relating to sport and sporting facilities within Lane Cove. The Committee comprises the Mayor as an ex-officio member of the Committee, Councillors and delegates of sporting clubs within Lane Cove. The Committee meets bi-annually, usually March and September, at 7:00pm in the Staff Amenities room at Council.

 

Members: The Mayor – Councillor Longbottom, Ex Officio, Councillors Hassarati, Lawson, Teirney and Tudge and appropriate staff as determined by the General Manager.

 

25.       Local History Publications Committee

 

The Committee members consist of the Manager - Library Services, the Manager - Local History and Archives, at least one (1) Councillor and appropriate experts selected according to subject matter. The Committee helps to plan the publication of papers relevant to the history and development of areas as defined by the Local History Collection. The Committee meets on an as required basis at the Lane Cove Library.

 

Members: The Mayor – Councillor Longbottom, Ex Officio with Clr Tudge as an alternate and appropriate staff as determined by the General Manager.

 

26.       Lower North Shore Youth Interagency

 

This Committee is an interagency for youth workers on the Lower North Shore which advocates and seeks to implement strategies to meet the needs of young people on the Lower North Shore. The Committee meets on the 1st Wednesday of every month from 11:00am to 12:30pm at various venues.

 

No Representatives appointed.

 

27.        Marjorie Propsting Memorial Library Working Party

 

This Committee reports to, and liaises with, Council on matters affecting Library services at the Marjorie Propsting Memorial Library. The Committee comprises of the Manager - Library Services, one (1) member from Greenwich Library staff, three (3) members of the Greenwich Community Association, one (1) Representative of the Greenwich

Kindergarten, one (1) member of the Greenwich Public School P&C Association and one (1) East Ward Councillor. Meets six monthly in the Library at Greenwich.

 

Member: Councillor Lawson.

 


28.       Metro Pool Board

 

Metro Pool is made up of seven (7) Councils which self insure against Public Liability claims and purchase excess layers of insurance. The Board comprises of the General Managers and elected members of each member Council and has the responsibility of ratifying decisions made by the Management Committee and ensuring the ongoing viability of Metro Pool. The Board meets annually for its Annual General Meeting.

 

Member: The Mayor - Councillor Longbottom.

 

29.        Metropolitan Public Libraries Association

 

This is an Association of Library Managers from the Greater Sydney Metropolitan Area. The Association was established to ensure resource sharing programs, and for exchanging ideas. The Committee meets on a quarterly basis at alternate venues.

 

Member: Councillor Gaffney and the Manager – Library Services.

 

30.        Northern Suburbs Regional Organisation of Councils - (NSROC)

 

NSROC is a voluntary group of seven (7) Northern Sydney Councils which exist to further the interests of its members and the communities they represent. The NSROC office is currently located at Lane Cove Council. NSROC's long term vision is for sustainable and involved communities having access to services and facilities which fulfil their needs. The member Councils achieve this through optimising resource sharing opportunities, effective and focused lobbying and integrated regional planning. Council is entitled to two (2) voting Councillors and the organisation meets on the 1st Thursday of every 3rd month at 7:00pm at a rotating venue.

 

Members: The Mayor – Councillor Longbottom with Councillor Smith as an alternate and Councillor Tudge with Councillor Freedman as his alternate.  Any Councillor is welcome to attend this committee meeting.

 

31.       Sustainability Advisory Committee

 

This Committee assists Council in the formulation, prioritisation and implementation of strategies and initiatives to achieve sustainability as primarily set out in the Sustainability Action Plan. The committee meets five times a year.

 

Members: Councillors Freedman, Teirney and Tudge with Councillor Lawson as alternate.

 

32.       Shell Consultative Committee

 

This Committee is convened by Shell Australia and Council's Representatives include the Mayor, East Ward Councillors and the Manager - Urban Design and Assets. The Committee meets two to three times a year.

 

Members: The Mayor - Councillor Longbottom, Ex Officio, Councillors D'Amico, Lawson and Tudge.

 


33.        Shorelink Committee

 

This Committee manages the Shorelink Library Network and was established in 1983. The Committee comprises five (5) Councillors; one (1) from Lane Cove, Manly, Mosman, North Sydney and Willoughby Councils and the Chief Librarian from each of the Councils. This Committee meets five (5) times a year, at 6:00pm, and rotates its venues between Councils.

 

Members: Councillor Gaffney with Councillor Teirney as an alternate.

 

34.        Sister City Work Group

 

Council has over the years established a number of relationships with other Councils with the purpose of promoting friendship and co-operation and exchanging information. These relationships include: a Sister City Relationship with Rigo in Papua New Guinea; a Friendship with Greenwich Council in Woolwich, London; a Sister City relationship with Hennersdorf Council in Austria; a Friendship with Asante Akin' North District Assembly in Ghana, West Africa and a Sister City relationship with Gunnedah Shire Council, NSW. This Work Group has not met formally for many years and would be on an as required basis when notified by the General Manager.

 

Members: The Mayor – Councillor Longbottom, Ex Officio, Councillors D'Amico, Freedman, Hassarati, Lawson and Tudge.

 

35.       Sydney Airport Community Forum (SACF)

 

The Federal Government established SACF in July 1996 as part of its commitment to addressing the noise impacts from Sydney Airport in consultation with affected residents. SACF is the main body for consultation on the Sydney Airport Long Term Operating Plan. The Forum includes representatives from the Community, Councils, Industry and State and Federal Parliaments. The Forum meets at least quarterly, usually during business hours, in the Department of Transport and Regional Services Offices in Phillip Street, Sydney.

 

Members: The Mayor — Councillor Longbottom, Ex Officio with Councillor Freedman as an alternate.

 

36.       Central Ward Traffic Consultative Forum

 

This Working Party meets on average every two months to consider traffic issues in Central Ward and to provide advice to Council on those matters. Representation is made up of residents from Central Ward. Central Ward Councillors serve on the Working Party.

 

Members: The three (3) Central Ward Councillors - Councillors Freedman, Hassarati and Smith and the Manager - Traffic.

 

37.       East Ward Traffic Consultative Forum

 

This Working Party meets on average every two months to consider traffic issues in East Ward and to provide advice to Council on those matters. Representation is made up of residents from East Ward. East Ward Councillors serve on the Working Party.

 

Members: The three (3) East Ward Councillors — Councillors D’Amico, Lawson and Tudge, and the Manager - Traffic.

 

38.       Lane Cove West Traffic Consultative Forum

 

This Working Party meets on average every two months to consider traffic issues in West Ward and to provide advice to Council on those matters. Representation is made up of residents from West Ward. West Ward Councillors serve on the Working Party.

 

Members: The three (3) West Ward Councillors — The Mayor — Councillor Longbottom, Ex Officio, Councillors Teirney and Gaffney, and the Manager - Traffic.

 

39.       Lane Cove North Traffic Consultative Forum

 

This Working Party meets on average every two months to consider traffic issues in North Ward and to provide advice to Council on those matters. Representation is made up of residents from North Ward. North Ward Councillors serve on the Working Party.

 

Members: The Mayor — Councillor Longbottom, Ex Officio, Councillors Freedman, Gaffney, Hassarati, Teirney and the Manager — Traffic.

 

40.       Willoughby/Ryde/Hunters Hill/Lane Cove District Bushfire Committee

 

This Committee was established to meet the requirements of the Rural Fires Act in minimising the impact of bushfires on the community. Its functions include approving priorities and locations for hazard reduction works. Representatives are from the four (4) Councils, National Parks and Wildlife Service, NSW Police Service, TollAust and NSW Fire Brigades. The Committee meets during the day on a quarterly basis at the NSW Fire Brigades Regional Office in Artarmon.

 

Members:  The Mayor — Councillor Longbottom, Ex Officio with Clr Lawson as an alternate and staff as determined by the General Manager.

 

41.       Library Fit-out Committee

 

This Committee was formed in 2005 to assist with oversighting the fit-out of the Lane Cove Library and to ensure that the Council and community are kept informed as to progress. The meeting dates are set by the Committee.

 

Members: Councillors Lawson, Gaffney and Freedman, Three (3) community representatives and appropriate staff as determines by the General Manager.

 

42.       Waterbrook Development Community Liaison Committee

 

Council as part of its development consent resolved that the developer establish a community liaison committee, consisting of developer representatives as necessary, three community representatives, an elected member of Council and an appointed Council staff representative, to facilitate information flow to the community regarding the development progress, issues and complaint that arise and solutions and remedies initiated.

 

Members:  Councillor Lawson with Councillor D’ Amico as an alternate.

 

43.       Golf Course Advisory Committee

 

Council as part of its draft Charter for the Golf Course resolved to establish a Golf Course Advisory Committee to include two members of the Lane Cove Country Club, (a Board
member and a Club Captain) nominated by the Club, Council Users being a senior representative of the organisation that holds the management rights for the pro shop, the golf professional for the Course as employed by the organisation that holds the Management Rights, three Councillors, one from each Ward plus Alternates appointed by a formal resolution of Council each year.

Members: Councillors Lawson, Smith and Gaffney

 

44.       Councillor Peer Review Group

 

Council adopted as part of its Code of Conduct a Peer Review Group to assist in promoting the Code’s behavioural ideals and monitor council’s overall progress in achieving these ideals and provide feedback if necessary.

 

Members:  Councillors Gaffney and Lawson.

 

 

RECOMMENDATION

 

That:-

 

1.         Council conduct the Election for Mayor and Deputy Mayor for the period September 2007 to September 2008.

 

2.         If more than two nominations are received for Mayor or Deputy Mayor, Council resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

3.         Consideration be given to Councillor Representation on Council Committees for the next 12 months.

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL170907CSD_39.doc

*****   End of Corporate Services Division Report No. 39   *****

 


ORDINARY COUNCIL

 

OPEN SPACE AND URBAN SERVICES DIVISION REPORT NO. 30

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

5/09/2007 to Ordinary Council

Open Space and Urban Services Division Report No. 30

Subject:           Northwood Ferry Shelter    

Record No:     SU438 - 25766/07

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

Based on the findings of the HBO + EMTB Heritage Pty Ltd Heritage Fabric Design Options -Preliminary Issues Paper, and the resolution of Council from the meeting of 16 April 2007, funds were provided in the 2007/08 Budget to undertake remediation work on the Northwood Ferry Wharf Shelter.

 

It is proposed that the work associated with Option 3A of the Paper be undertaken. This option results in the shelter being returned as closely as possible to its original condition and will promote light and transparency into the shelter.

 

 

Background

 

At the Ordinary Council meeting of 16 April 2007, Council resolved:

 

1.         Proceed with seeking community feedback (including Sydney Ferries and Matilda Cruises) and in accordance with the Statement of Intent for the Northwood Ferry Wharf Shelter with a view to adopting either Option 3A, 3B or 4 of the HBO + EMTB Heritage Pty Ltd Heritage Fabric Design Options - Preliminary Issues Paper.

 

2.         After consultation with all stakeholders a report be brought back to Council.

 

On 4 June 2007, Council wrote to the Northwood Action Group, Sydney Ferries and Matilda Cruises and erected a public notice in the shelter notifying all parties of Council’s intention to undertake rectification works to the shelter and requesting any feedback they may have by 27 July 2007. A copy of the public notice is provided as Attachment 1 for the information of Councillors.

 

 

Discussion

 

Council only received one comment back from the consultation process. That was from Sydney Ferries, who notified Council that they had no input to provide on which option should be proceeded with.

 

 


Conclusion

 

Based on the findings and recommendations of the heritage study that has been undertaken by HBO + EMTB Heritage Pty Ltd on behalf of Council, it is considered that the most appropriate option to retain the heritage values of the shelter is Option 3A. This option is the most similar to the original configuration. As stated in the report it ‘would promote light and transparency into the shelter and ensure necessary weather protection is given to the heritage fabric and users of the building.’

 

This option will also permit the opportunity of proceeding with Option 4, where there would be provision for the adaptation of the structure for a purpose other than that which is ancillary to the wharf.

 

 

 

 

RECOMMENDATION

 

That Council proceed with Option 3A of the HBO + EMTB Heritage Pty Ltd Heritage Fabric Design Options-Preliminary Issues Paper, that provides for a pitched open roof and retainment of the original heritage fabric of the Northwood Ferry Wharf Shelter structure.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

 

ATTACHMENTS:

AT‑1 View

Public Notice for Shelter Rectification Feedback

1 Page

 

 

CNL170907US_30.doc

*****   End of Open Space and Urban Services Division Report No. 30   *****

 


ORDINARY COUNCIL

 

OPEN SPACE AND URBAN SERVICES DIVISION REPORT NO. 32

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

11/09/2007 to Ordinary Council

Open Space and Urban Services Division Report No. 32

Subject:           Plan of Works for Unmade Section of Dunois Street    

Record No:     su1270 - 26275/07

Author(s):       Susan Butler 

 

 

Executive Summary

The unmade section of Dunois St adjacent to the properties 30 to 42 Lucretia Ave, Longueville forms part of the open space on the south side of Woodford Bay. A draft Plan of Work for the revegetation of the unmade section of Dunois St is attached and is recommended for adoption.

Background

Council discussed this unmade section of Dunois St at its meeting of 19 March 2007 and called for a further report to include a plan of management for the bush adjacent to 30 & 32 Lucretia Avenue. It is considered that a Plan of Work for the area, rather than a Plan of Management for Community Land (which is a prescribed format), is more appropriate to achieve the required outcomes for the site. This specific area forms part of a larger area of land which requires a Plan of Work for the revegetation of the site. Part of this land is classifies as Community Land Natural Area and is covered by the Plan of Management for Bushland in Lane Cove. The remainder of the land is in the road reserve.

Discussion

Griffith Park is defined as the open space on the south east and south west sides of Woodford Bay. This park includes the grassed foreshore park on Dunois St and the SEPP 19 bushland to the east beyond the made road. The unmade section of Dunois St along the embankment adjacent to the properties 30 to 42 Lucretia Ave, Longueville, and the area covered by the attached draft Plan of Work, should also be considered as part of this park.

The SEPP 19 bushland section is one of the bushland reserves covered by the Plan of Management for Bushland in Lane Cove, adopted by Council in February this year. The management of the grassed foreshore park is covered by various specifications and plans of work, including twice monthly grass cutting.

The draft Plan of Work for Griffith Park Revegetation Area sets out a 5 year plan for the revegetation works along the bank adjacent to the properties 20 to 42 Lucretia Ave. This Plan is provided in Attachment 1. An indicative timetable for this work is included in the plan. No funds have been allocated to this work this financial year.

Council will approach those residents who have established lawns within the public open space regarding the possibility of short term leases over that part of the land for exclusive use until work is done to return the land to community use.

Community Consultation

A copy of the draft Plan of Work will be provided to the residents adjoining the site for their information. A small sign indicating the revegetation area will be installed, similar to that which has been used on Bushcare sites in other areas. Neighbours will be informed prior to any works commencing on site.

Conclusion

The draft Plan of Work for Griffith Park Revegetation Area sets out a 5 year plan of works to revegetate the area, subject to funds being available. It is the intention that this Plan of Work will assist to re-establish bushland vegetation characteristic of the original vegetation surrounding Woodford Bay.


 

RECOMMENDATION

 

That:

1.         Council adopt the draft Plan of Work for Griffith Park Revegetation Area, dated September 2007.

 

2.         A copy of the draft Plan of Work for Griffith Park Revegetation Area be provided to residents adjoining the site for their information.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

 

ATTACHMENTS:

AT‑1 View

Draft Plan of Work for Griffith Park Revegetation Area

6 Pages

 

 

CNL170907US_32.doc

*****   End of Open Space and Urban Services Division Report No. 32   *****

 


ORDINARY COUNCIL

 

OPEN SPACE AND URBAN SERVICES DIVISION REPORT NO. 33

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

11/09/2007 to Ordinary Council

Open Space and Urban Services Division Report No. 33

Subject:           Lane Cove Tunnel Status Report    

Record No:     SU1477 - 26292/07

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

The Lane Cove Tunnel officially opened on Sunday, 25 March 2007. A one month toll free period followed, the Tunnel then reverted to a $2.55 per car and $5.09 per truck tolled motorway.

 

The State Government’s $25 million funded five (5) month delay for the surface works on Epping Road finished on 25 August 2007. On Monday, 27 August 2007, the Stage 2 – Epping Road Surface Works commenced. At the completion of these works, Epping Road will be reduced along significant sections to one general lane of traffic and one bus lane in each direction.

 

It is still Council’s view that this new traffic configuration will have serious ramifications for the Lane Cove West Business Park, will possibly lead to an increase in through traffic in local streets and could even effect the operation of the Lane Cove Tunnel itself. There are also growing concerns that the quality of landscaping provided to date will manifest itself with the Epping Road works and the local community will be left with a poor legacy.

 

Council will continue to lobby Connector Motorways and the RTA in respect of these concerns, and will seek to obtain the best possible transport and amenity outcomes for the Lane Cove community.

 

 

Discussion

 

A number of serious concerns have been raised post-Tunnel opening by Council with Connector Motorways and the RTA, with respect to impacts on the local community, impacts on the local environment, poor quality of work undertaken and traffic related concerns with the Stage 2 Epping Road Surface Works.

 

Council and the local community have raised numerous concerns about the quality of landscaping provided in relation to the mid-tunnel access revegetation work near Moore Street. Council and the local community have been attempting to resolve this matter with Connector Motorways for over 5 months. To date, there is no resolution in sight to this matter and the quality of work provides a poor indication of what will be provided in other locations following the completion of the hard works on Epping Road. Photographs of the quality of landscaping at the mid-tunnel site will be provided for Councillors viewing at the meeting.

 

Further to this, no final Tree Protection Plan has been provided to Council staff for the works being undertaken as part of this phase of work. As such, the trees to be either retained or removed are unknown. This is a major concern, particularly in light of the removal of every tree in front of 6-8 Longueville Road to accommodate the new bicycle underpass for the Longueville Road on-ramp. This leads to the concern that Council has no way of knowing how many trees will be retained or removed for the cycleway between Moore Street and Mowbray Road. Staff have been requesting this information consistently for the past couple of months. The withholding of this information suggests that TJH has something to hide, which is the removal of a significant number of trees.

 

The whole process associated with the public consultation stage for the CMS for the Stage 2 - Epping Road Surface Works appeared to be orchestrated to ensure that the community and council had the minimum amount of time to review the documentation, raise concerns and make recommendations for improvements. TJH could have provided this documentation months ahead of the scheduled 27 August 2007 start date, but chose to leave it to the last minute and refused any extension of time for Council or community representatives to undertake a proper assessment of the vast amounts of information provided. It is already apparent that a number of traffic and pedestrian issues have been missed and as a result, safety has been jeopardised in a number of locations, not least at the on-ramp from the Pacific Highway to Longueville Road.

 

Councillors would be aware that the Epping Road Surface Works (Stage 2) have commenced. Within hours of this work commencing Council was receiving representations regarding the lack of warning signage with the removal of lanes, merge points and sight distance issues. Council has relayed these issues to TJH. Some have been addressed, others have not.

 

At the CCLG2 meeting held on Tuesday, 11 September 2007, Theiss John Holland advised the group that the central median island removal and road restoration works were on track to be completed within the next few days. This would be followed by works on the kerb readjustments, road pavement works, stormwater drainage and property adjustment works, including the construction of new retaining walls in a number of locations.

 

The bus interchange is still proposed to be completed by late October, subject to the weather. It is noted that sandstone cladding has been applied to the bridge abutments, the lift installation is nearing completion and the fitout and finishes to the pedestrian bridge is nearly finished. Over the coming months, the service relocation work will be completed, the road works, landscaping and paving will be undertaken, and the street furniture will be installed for that facility.

 

Conclusion

 

By the end of February 2008, the Epping Road Surface Works will be completed and the lane reconfigurations for Epping Road/Longueville Road will be operational. That is, significant sections of Epping Road will be reduced to one general lane of traffic and one bus lane in each direction, with a new pedestrian/cycle path. This will provide benefits for the local community, in that it will significantly reduce the traffic volumes on Epping Road, provide better cross-connectivity for local residents and improve public transport efficiency and pedestrian and cycle facilities to promote healthy vehicle alternatives for short trips. It will also have some negative impacts, particularly on access to the Lane Cove West Business Park due to the reduction in lanes on Epping Road, near Sam Johnson Way, will have likely queuing for eastbound traffic on Epping Road that could affect the Lane Cove Tunnel on-ramp, west of Lane Cove River, and will likely see a certain proportion of motorists ‘rat-run’ through the residential streets of Lane Cove North and Lane Cove West.

 

Council will be kept updated on developments associated with the Lane Cove Tunnel project over the coming months

 

 

RECOMMENDATION

 

That Council receive and note the Lane Cove Tunnel Status Report.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL170907US_33.doc

*****   End of Open Space and Urban Services Division Report No. 33   *****

  


ORDINARY COUNCIL

 

17 SEPTEMBER 2007

 

 

 

 

Ordinary Council at the Meeting 17 September 2007

12/09/2007 to Ordinary Council

Human Services Division Report No. 21

Subject:           Library Models in New South Wales at a Glance    

Record No:     SU1708 - 26395/07

Author(s):       Jennifer Bice 

 

 

Executive Summary

 

In 2004-05 the Shorelink Library Network was involved in the Library Models in New South Wales research project. The research was designed to generate practical information and stimulate interest in alternative models of library provision.

 

Eight standalone libraries, seven regional library services and three Cooperative services were included in the research. The Cooperatives included in the research were the Mid North Coast Cooperative, South Coast Cooperative and the Shorelink Library Network.

 

When comparing performance of the three models the consultant, John Liddle concluded that:

 

“Overall, the statistical measures favourably portrayed the cooperative model and demonstrated the need to adopt an open mind regarding the relative merits of the standalone and regional models.”

 

A summary of the findings, Library Models in New South Wales at a Glance was released in 2007 and is included as an attachment (Attachment 1).

 

Background

 

In 2004-05 the Shorelink Library Network was involved in the Library Models in New South Wales project. This project was an initiative of Central West Libraries and Upper Murray Regional Library made possible with a Library Development Grant from the Library Council of New South Wales.

 

The three models included in the research were the standalone model, the regional model and the cooperative model.

 

The Consultant, John Liddle, J.L. Management Services Pty Ltd conducted a statistical analysis based on the Public Library Statistics 2002-2003; visited the 18 library services which had been selected as regionally and demographically representative of the NSW public library network; and had follow-up meetings with the 6 library services selected as case studies. The emphasis during these meetings was to gain a more in-depth understanding of the services selected with a particular focus on the less tangible characteristics of “why it works”.

 

All three cooperative library services – Mid North Coast Cooperative, South Coast Cooperative and the Shorelink Library Network - participated in the research and nominated the following benefits.

 

 

 

Strengths

 

• More cost effective through economies of scale in selected areas.

• Creation of professional networks and ability to share expertise.

• Access to an expanded collection.

• Able to apply for regional grants.

• Contributes to building strong regional relationships.

• Autonomy and retention of local identities.

• Peer pressure creates healthy competition between members.

 

Weaknesses

 

There were no common weaknesses among those nominated by interviewees, which suggests that weaknesses are more likely to be attributable to the nominating services than to the cooperative model.

 

Based on a selection of ten key measures addressing aspects of supply, demand and operational effectiveness, the consultant found that:

 

1. The cooperative model consistently out-performed the other models.

 

2. The standalone model performed evenly, which was consistent with its adoption by two-thirds of all services.

 

3. The regional model returned the lowest performance profile, which would seem to reflect its popularity among small LGAs (populations of less than 10,000).

 

Overall, the statistical measures favourably portrayed the cooperative model and demonstrated the need to adopt an open mind regarding the relative merits of the standalone and regional models.

 

Discussion

 

The success of the cooperative model (including Shorelink)  can be further demonstrated by the release of more recent performance measures.

 

Circulation per capita – top 5 Libraries

1.  Lane Cove

15.73

2.  Willoughby

13.43

3.  Mosman

13.37

4.  Great Lakes

12.70

5.  North Sydney

10.88

Public Library Statistics 2005/06

 

4 of the top 5 busiest Libraries in terms of loans per capita are Shorelink Library Network Libraries and Manly Library appears as the 11th busiest library in NSW.

 

The borrower benefits of cooperation can be seen in access to an expanded collection and the efficient delivery of resources and services. In the Shorelink Annual Report 2005-2006 it can be seen that 4,947 of the 6,363 Inter Library Loan requests (77.7%) were satisfied from within the Shorelink Library Network.

 

The Consultant John Liddle has since visited Lane Cove Library as part of his research study, Sustaining Communities: measuring the value of public libraries.  The research involved an industry survey and 10 NSW library services participated as case study libraries, thus enabling value to be more comprehensively explored and communicated. John Liddle personally chose Lane Cove Library to participate as a case study Library due to its success at delivering services to the Lane Cove community.

 

The major report on Library Models in New South Wales is expected to be released in the near future but in interim the Library Models in New South Wales at a Glance summary report can act as a useful source of information about library models.

 

 

RECOMMENDATION

 

That Council Receive and note the Report.

 

 

 

 

 

 

Jane Gornall

Executive Manager - Human Services

Human Services Division

 

 

 

ATTACHMENTS:

AT‑1 View

Library Models in New South Wales at a Glance

29 Pages

 

 

CNL170907HS_21.doc

*****   End of Human Services Division Report No. 21   *****

      

 

 

***** END OF AGENDA *****