Lane Cove Council

 

 

 

Ordinary Council

 

MINUTES

 

DATE OF MEETING:
16 July 2007
LOCATION:
Council Chambers
TIME:
7:00PM

All minutes are subject to confirmation at a subsequent meeting and may be amended by resolution at that meeting.

 

Lane Cove Council business papers and minutes are available on Council’s website www.lanecove.nsw.gov.au

 


PRESENT:

 

Councillor I. Longbottom, (Chair), R. D’Amico, Councillor K. Freedman, Councillor W. Gaffney, Councillor J. Hassarati, Councillor T. Lawson, Councillor A. Smith, Councillor F. Teirney and Councillor R. Tudge.

 

ALSO PRESENT:

 

The General Manager,  Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Manager Administration, Executive Manager Human Services, Director Major Projects, Manager – Development Assessment and Chief Executive Secretary.

 

DECLARATIONS OF INTEREST:

 

Councillor Ian Longbottom declared a pecuniary interest in Part 4 of the recommendation of General Manager’s Report No 15 – Lane Cove West Bowling and Recreation Club Financial and Building Assessment as his son works part time at the Bowling Club.

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by Rev. Jane Fry from Chatswood South Uniting Church.

 

SUSPENSION OF STANDING ORDERS

153

RESOLVED on the motion of Councillors Smith and Lawson that Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

The Mayor declared the motion carried unanimously.

 

Mr Peter Hanson owner of 11 Robertson St Greenwich concerning Environmental Services Division Report – 140 in particular the proposed condition to construct a steel staircase.

 

Mr Hanson - Architect – 11 Robertson Street, Greenwich concerning Environmental Services Division Report – 140 in particular the proposed condition to construct a steel staircase.

 

Mrs Alice Beauchamp resident of Lane Cove concerning Council survey conducted on Charlish Park.

 

Mr Paul Willma – Centennial Avenue, Lane Cove concerning General Managers Report 15 Lane Cove West Bowling & Recreation Club Financial and Building Assessment and Charlish Park.

 

Mr Brian Mulvey Chairman of the Board - Lane Cove West Bowling Club concerning General Managers Report 15 Lane Cove West Bowling & Recreation Club Financial and Building Assessment.

 

Mr Phil Wade – Burns Bay Road, Lane Cove concerning Lane Cove West Bowling Club.

 

Mr Philip Baxter, William Edward Street, Longueville concerning Council minutes.

 

Mr Doug Stuart,  William Edward Street, Lane Cove concerning General Manager’s Report 16 – Draft Major Projects Strategic Management Plan 2007-2016 & Open Space & Urban Services Report 27 Draft Open Space Plan.

 

Mrs Frances Vissel, Fraser Street Lane Cove concerning non delivery of Council Newsletter in some areas and the Council Survey conducted regarding parks and the Draft Open Space Plan.

 

Mr Frank Kimpton, Centennial Avenue Lane Cove regarding Open Space & Urban Services Report 28 – Recreational Needs in and Near Charlish Park and space for recreation in general also a forecast of population increase.   He also spoke concerning General Manager’s Report 15 Lane Cove West Bowling & Recreation Club Financial and Building Assessment.

 

Resumption of Standing Orders

154

RESOLVED on the motion of Councillors Gaffney and Smith that Standing Orders be resumed.

 

The Mayor declared the motion carried unanimously.

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 18 JUNE 2007

155

RESOLVED on the motion of Councillors Smith and Gaffney that that the minutes of the Ordinary Council meeting held on the 18 June 2007 be received.

 

The Mayor declared the motion carried unanimously.

 

156

RESOLVED on the  motion of Councillors Smith and Gaffney that the minutes of the Ordinary Council meeting held on the 18 June 2007 be confirmed.

 

The Mayor declared the motion carried unanimously.

 

Orders Of The Day

 

Order Of The Day No. 3

SUBJECT: Citizenship Ceremony - 25th July 2007

157

RESOLVED on the motion of Councillors Longbottom and Gaffney that Councillor D’Amico attend the Australian Citizenship Ceremony to be held in the Council Chamber on Wednesday 25th July 2007 commencing at 7.00pm and speak to the new citizens about local government.

 

 

The Mayor declared the motion carried unanimously.

 

Order Of The Day No. 12

SUBJECT: Council and Committee Meeting Schedule - August 2007

158

RESOLVED on the motion of Councillors Longbottom and Smith that the Council and committee Meeting Schedule for August 2007 be adopted.

 

 

The Mayor declared the motion carried unanimously.

 

APOLOGY

 

An apology was offered by Councillors Hassarati, D’Amico and Gaffney for the Inspection Committee Meeting scheduled for 4th August 2007 and by Councillor Hassarati for the Council Meeting scheduled for 6th August 2007.

 

Procedural Motion

159

RESOLVED on the motion of Councillors Longbottom and Smith that the apologies be accepted and that Leave of Absence be granted to Councillors Hassarati, D’Amico and Gaffney for the Inspection Committee Meeting scheduled for 4th August 2007 and by Councillor Hassarati for the Council Meeting scheduled for 6th August 2007.

 

The Mayor declared the motion carried unanimously.

 

General Managers Reports

 

General Managers Report No. 15

SUBJECT: Lane Cove West Bowling and Recreation Club Financial and Building Assessment Report

 

Procedural Motion

160

RESOLVED on the motion of Councillors Longbottom and Smith that Recommendation 4 from the Officers Report be considered separately.

 

The Mayor declared the motion carried unanimously.

 

 

MOTION

 

A motion was moved by Councillors Hassarati and D'Amico that:-

 

1.   Council adopt the Lane Cove West Bowling and Recreation Club Financial and Building Assessment Report dated July 2007 for the purposes of public exhibition.

 

2.   Council supplement this report with written comments provided by Lane Cove West Bowling Club and  the report and the written comments be publicly exhibited.

 

3.   The report be publicly exhibited for a period of 60 days as a supporting document in relation to the Draft Major Projects Strategic Plan.

 

4.   A further report be submitted to Council following the exhibition period on any submissions received.

 

 

 

Foreshadowed Motion

 

A Foreshadowed Motion was moved by Councillor Tudge that Council and the Lane Cove West Bowling Club liaise on the conduct of the Lane Cove West Bowling and Recreation Club prior to the report being placed on public exhibition.

 

Upon being put to the Meeting, the motion was declared carried.

 

161      For the Motion were Councillors D'Amico, Freedman, Gaffney, Hassarati, Lawson, Longbottom, Smith and Teirney (Total 8).

Against the Motion was Councillor Tudge (Total 1).

 

The foreshadowed Motion lapsed.

 

Councillor Longbottom left the meeting at 8:15pm and took no part in discussion or voting on the following resolution.    The Deputy Mayor, Councillor D’Amico took the chair.

 

162

RESOLVED on the motion of Councillors Hassarati and Smith that the Lane Cove West Bowling and Recreation Club be advised that Council is prepared to enter into a further lease until 30 December 2012 with reasonable terms negotiated in accordance with Council’s policies but having regard to the financial position of the Club, the desire of Council to keep Lawn Bowls as a functioning recreation on the site during this period and having regard to concessions and terms granted to other community registered clubs.

 

The Deputy Mayor declared the motion carried unanimously.

Absent: Councillor Longbottom.

 

Councillor Longbottom rejoined meeting 8:25pm and took the chair.

 

ADJOURNMENT

 

The Mayor adjourned the Council meeting at 8:25pm and opened the Services & Resources Committee meeting and closed it.

 

RESUMPTION

 

The meeting was resumed at 8:26pm.

 

General Managers Report No. 16

SUBJECT: Draft Major Projects Strategic Management Plan 2007-2016

 

MOTION

 

A motion was moved  by Councillors Freedman and Tudge that:-

 

1          Council adopt the Draft Major Projects Strategic Management Plan 2007-2016 dated July 2007 for the purposes of public exhibition.

 

2          The Draft Major Projects Strategic Management Plan 2007-2016 be placed on public exhibition for 60 days and consultation take place in accordance with the Consultation Strategy outlined in the report.

 

3                  A further report be submitted to Council following the exhibition period, to consider the final Draft Major Projects Strategic Management Plan 2007-2016 for adoption.

 

4.                A Councillors Workshop be held during display period, for Councillors to consider the Draft Major Projects Strategic Management Plan 2007-2016, Draft Open Space Plan and the Lane Cove West Bowling and Recreation Club Financial and Building Assessment Report.    With the following amendments and additions to Draft Major Projects Strategic Management Plan:-

 

(a) Item 2: p5. insert after “no longer viable”  ‘and there is no other active      recreational use that can be reasonably accommodated on the site.’

 

                  (b)  On p21 7.6.2.5:  ‘taken into account views of some Councillors’

 

                  (c)  Insert a new Option between Options 4 & 5:-

“This proposal is formulated on the original development proposition put by the Club to Council in January 2002.   (See Appendix 4 of the ‘Lane Cove West Bowling & Recreation Club Report on current and likely future use of the Club’s facilities, the condition of the existing structures and the financial support that may be needed from Lane Cove Council over the next 10 years dated July 2007).

 

Rebuild the clubhouse with units on the site of the existing clubhouse and part of one of the greens (or a comparable size area in another part of the site), provide for 2 greens and any surplus open space be incorporated with Charlish Park to provide increased open space for the community.

 

Residential development would be minimal moderate and any development would be on the basis that funds raised from development of the site would be applied to pay for the improvements on the site.   In other words the site would not be developed to fund community assets elsewhere.

 

The inclusion of any additional built community facilities (such as a hall or function space) to be considered once the cultural centre site and requirements have been determined.”

 

 

 

Foreshadowed Motion

 

A Foreshadowed Motion was moved by Councillors Longbottom and D'Amico that:-

 

1.         Council adopt the Draft Major Projects Strategic Management Plan 2007-2016 dated July 2007 for the purposes of public exhibition.

 

2.         The Draft Major Projects Strategic Management Plan 2007-2016 be placed on public exhibition for 60 days and consultation take place in accordance with the Consultation Strategy outlined in the report.

 

3.                A further report be submitted to Council following the exhibition period, detailing comments received during this period and to consider the final Draft Major Projects Strategic Management Plan 2007-2016 for adoption.

 

4.        A Councillors Workshop be held during display period, for Councillors to consider the Draft Major Projects Strategic Management Plan 2007-2016, Draft Open Space Plan and the Lane Cove West Bowling and Recreation Club Financial and Building Assessment Report.   

 

The Motion was put to the meeting.

 

Upon being put to the Meeting, the motion was declared lost.

 

For the Motion were Councillors Freedman, Teirney and Tudge (Total 3).

Against the Motion were Councillors D'Amico, Gaffney, Hassarati, Lawson, Longbottom and Smith (Total 6).

 

The Foreshadowed Motion became the motion and was put to the meeting.

 

163      Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors D'Amico, Freedman, Gaffney, Hassarati, Lawson, Longbottom and Smith (Total 7).

Against the Motion were Councillors Teirney and Tudge (Total 2).

 

Procedural Motion

164

RESOLVED on the motion of Councillors Longbottom and Smith that Environmental Services Division Report No. 140 – 11 Robertson Street, Greenwich, be brought forward and dealt with at this time.

 

The Mayor declared the motion carried unanimously.

 

Environmental Services Division Report No. 140

SUBJECT: 11 Robertson Street, Greenwich

165

RESOLVED on the motion of Councillors Longbottom and Smith that authority be delegated to the General Manager to determine the application including negotiation between Council staff and the Applicant regarding options for stairs / hand rail and consideration by the General Manager as to whether or not the bond referred to in proposed condition 2(e) is necessary in this case and consideration by the General Manager of an appropriate timeframe for works associated with proposed Condition 2.

 

 

Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors D'Amico, Freedman, Gaffney, Hassarati, Lawson, Longbottom, Smith and Teirney (Total 8).

Against the Motion was Councillor Tudge (Total 1).

 

General Managers Report No. 17

SUBJECT: Walk Against Warming

166

RESOLVED on the motion of Councillors Tudge and D'Amico that Council again supports this year's event with similar marketing activities, website link, sustainability e-newsletter and the display of posters and community notification through the Council Newsletter.

 

 

The Mayor declared the motion carried unanimously.

 

General Managers Report No. 19

SUBJECT: Local Government Reform Program - Promoting Better Practice Review Report

167

RESOLVED on the motion of Councillors Longbottom and Tudge that Council:-

 

1.         Receive and note the independent Promoting Better Practice Review Report.

 

2.         Place a copy of the Review Report on Council’s website.

 

3.        Prepare an Action Plan to address the recommendations in the report for submission to the Department of Local Government and further action by Council.

 

4.        Congratulate all Staff be on the great result of the Review.

 

 

The Mayor declared the motion carried unanimously.

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 35

SUBJECT: 2007 Local Government Association Conference

168

RESOLVED on the motion of Councillors Longbottom and Tudge that:-  

 

1.                Council adopt the motions listed in the body of the report and submit them for debate at the 2007 Local Government Association Conference.

 

2.                Councillor attendance for the 2007 Local Government Association Conference be Councillors Tudge, Teirney, Hassarati and D’Amico as well as Council’s three Voting Delegates, being Councillors Longbottom, Smith and Gaffney.

 

 

The Mayor declared the motion carried unanimously.

 

Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 27

SUBJECT: Draft Open Space Plan

169

RESOLVED on the motion of Councillors Smith and Freedman that:-

 

1.         Council adopt the Draft Open Space Plan dated July 2007 for the purpose of public exhibition.

 

2.         The Draft Open Space Plan be placed on public exhibition for 60 days and consultation take place in accordance with the Consultation Strategy outlined in the report.

 

3.         A further report be submitted to Council following the exhibition period and community consultation to consider the final Draft Open Space Plan for adoption.

 

 

The Mayor declared the motion carried unanimously.

 

Open Space and Urban Services Division Report No. 28

SUBJECT: Recreational Needs In and Near Charlish Park

170

RESOLVED on the motion of Councillors Freedman and Smith that:-

 

1          Council receive and note the report “Recreational Needs In and Near Charlish Park”

 

2          The report be updated with comments received up to Friday 20 July and be publicly exhibited for a period of 60 days as a supporting document in relation to the Draft Open Space Plan and Draft Major Projects Strategic Plan.

 

3          A further report be submitted to Council following the exhibition period on any submissions received.

 

 

The Mayor declared the motion carried unanimously.

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 17

SUBJECT: Delegated Authority Report - May/June 2007

171

RESOLVED on the motion of Councillors Smith and Gaffney that the ‘Delegated Authority Report – May/June 2007’  be received and noted.

 

 

The Mayor declared the motion carried unanimously.

 

Human Services Division Reports

 

Human Services Division Report No. 12

SUBJECT: Lane Cove Aquatic Centre – closure

172

RESOLVED on the motion of Councillors Lawson and Smith that:-

 

1.   The Report on the work undertaken at the Lane Cove Aquatic Centre during the closure (July 2-14) be received and noted.

 

  1. An annual closure of the Centre to facilitate preventative maintenance be approved.

 

  1. A report be prepared on the apparent causes and likely repair costs of the major corrosion repairs currently underway and further action to be undertaken by Council.

 

 

The Mayor declared the motion carried unanimously.

 

Human Services Division Report No. 17

SUBJECT: 2007 Shoreshocked Festival

Councillor Hassarati left the meeting at 9:34pm and rejoined the meeting at 9:36pm.

 

173

RESOLVED on the motion of Councillors Smith and Tudge that Council receive and note the report on “2007 Shoreshocked Festival”.

 

 

The Mayor declared the motion carried unanimously.

 

Procedural Motion

174

RESOLVED on the motion of Councillors Longbottom and Gaffney that Items from the Services and Resources Committee be brought forward and considered by Council.

 

The Mayor declared the motion carried unanimously.

  

Councillor Smith left the meeting at 9:47pm.

 

CONFIRMATION OF MINUTES OF Services and Resources Committee Meeting - 18 JUNE 2007

175

RESOLVED on the motion of Councillors Tudge and Gaffney that the minutes of the Services and Resources Committee Meeting held on the 18 June 2007 be received.

 

The Mayor declared the motion carried unanimously.

 

176

RESOLVED on the motion of Councillors Tudge and Gaffney that the minutes of the Services and Resources Committee Meeting held on the 18 June 2007 be confirmed.

 

The Mayor declared the motion carried unanimously.

 

General Managers Reports

 

General Managers Report No. 18

SUBJECT: Monthly Review - May / June 2007

177

RESOLVED on the motion of Councillors Gaffney and Tudge that the information be received and noted.

 

 

The Mayor declared the motion carried unanimously.

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 32

SUBJECT: Statement of Investment as at 30 June 2007.

178

RESOLVED on the motion of Councillors Tudge and Gaffney that the report “Statement of Investments as at 30 June 2007” be received and noted.

 

 

The Mayor declared the motion carried unanimously.

 

Corporate Services Division Report No. 34

SUBJECT: Legal Expenses  for June 2007.

179

RESOLVED on the motion of Councillors Tudge and Gaffney the Legal Expenses for June 2007 be received and noted

 

 

The Mayor declared the motion carried unanimously.

 

 

 

CLOSE

 

The meeting closed at  9:49pm.

 

Confirmed at the Ordinary Council Meeting of 6th August 2007, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********

 

MEETING FILE REF:  CNL_16072007_MIN