Lane Cove Council

 

 

 

 

 

Ordinary Council

 

 

 

AGENDA

 

 

 

DATE OF MEETING:          16 April 2007

 

LOCATION:                          Council Chambers

 

TIME:                                     6.30pm.  Note. If members of the public are not interested in any business recommended by the General Manager to be considered in Closed Session or there is no such business, Council will ordinarily commence consideration of all other business at 7pm.

 

 

 

 

 

 

 

 

Meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

Lane Cove Council business papers and minutes are available on Council’s website www.lanecove.nsw.gov.au.

 


ORDINARY COUNCIL

 

16 APRIL 2007

 

 

 

ITEM                                                  REPORT CONTENT                                                PAGE

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

 

SUSPENSION OF STANDING ORDERS

 

Council at its meeting of the 13th May 1996, resolved in part that:

 

“3.  At the second Council meeting (third Monday) of each month, people who wish to address Council on an issue (for a maximum of three minutes) be allowed to do so at the conclusion of Closed Committee.”

 

CONFIRMATION OF MINUTES

 

1.      ORDINARY COUNCIL MEETING - 2 APRIL 2007

 

 

 

Orders Of The Day

 

2.       Order Of The Day No. 11

SUBJECT: Council and Committee Meeting Schedule - May 2007

 

3.       Order Of The Day No. 12

SUBJECT: Citizenship Ceremony - Wednesday 2nd May 2007

 

General Managers Reports

 

4.       General Managers Report No. 9

SUBJECT: Lane Cove ALIVE update

 

Open Space and Urban Services Division Reports

 

5.       Open Space and Urban Services Division Report No. 12

SUBJECT: Northwood Ferry Shelter

 

6.       Open Space and Urban Services Division Report No. 13

SUBJECT: Optus Underground Telecommunication Facilities

  

QUESTIONS WITHOUT NOTICE

 

***** END OF AGENDA *****

 

         


ORDINARY COUNCIL

 

ORDER OF THE DAY NO. 11

 

16 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 16 April 2007

11/04/2007 to Ordinary Council

Order Of The Day No. 11

Subject:           Council and Committee Meeting Schedule - May 2007    

Record No:     SU1915 - 8523/07

Author(s):       Myrna Eisenhuth 

 

 

Executive Summary

 

Council and Committee Meeting Schedule – May 2007

 

May 5              Inspection Committee  

 

May 7              Ordinary Council

                        Planning and Building Committee

                        Services and Resources Committee

 

May 21            Ordinary Council

                        Planning and Building Committee

                        Services and Resources Committee

 

 

 

 

 

 

RECOMMENDATION

 

That the Council and Committee Meeting Schedule for May 2007 be adopted.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL160407OD_11.doc

*****   End of Order Of The Day No. 11   *****

 


ORDINARY COUNCIL

 

ORDER OF THE DAY NO. 12

 

16 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 16 April 2007

12/04/2007 to Ordinary Council

Order Of The Day No. 12

Subject:           Citizenship Ceremony - Wednesday 2nd May 2007    

Record No:     SU28 - 8766/07

Author(s):       Anita Holesgrove 

 

 

Executive Summary

 

The Mayor will conduct a Citizenship Ceremony in the Council Chamber commencing at 7:00pm on Wednesday 2nd May 2007.    A Councillor is required to attend the Ceremony and speak to the new citizens about Local Government.

 

 

 

 

 

 

 

RECOMMENDATION

 

That Council nominate a Councillor to attend the Citizenship Ceremony on Wednesday 2nd May 2007 and speak to the new citizens about local government.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL160407OD_12.doc

*****   End of Order Of The Day No. 12   *****

   


ORDINARY COUNCIL

 

GENERAL MANAGERS REPORT NO. 9

 

16 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 16 April 2007

10/04/2007 to Ordinary Council

General Managers Report No. 9

Subject:           Lane Cove ALIVE update    

Record No:     SU1800 - 8426/07

Author(s):       Peter Brown 

 

 

Executive Summary

 

I last reported to Council with an update on Lane Cove ALIVE on 7 August 2006 following the appointment of Ms Bronwyn Clarke as Project Manager in July 2006 and before the opening of the Lane Cove ALIVE office at 18A Burns Bay Road Lane Cove in early August 2006.

Councillors will recall that the office at 18A Burns Bay Road has been provided at no cost to the Lane Cove ALIVE Leadership Group (LCALG) by Mr John Bykerk of the Commercial Property Owners Association as a contribution to the Lane Cove ALIVE process.

 

This report provides an update on the activities of the LCALG since that time.

 

Discussion

 

As part of the 2006 Cameraygal Festival the Lane Cove ALIVE office held a successful Open Day on 12 August 2006 to correspond with the launch of the Cameraygal Festival.

 

Lane Cove ALIVE has been operating with limited project funds to date having missed out on Federal Funding to begin some of the discreet projects identified in the Lane Cove ALIVE Strategic Action Plan in October last year. Despite this ‘knock back’ LCALG has achieved considerable public presence through assisting with a number of local community events and activities such as the Cameraygal Festival, Lane Cove Sustainability Expo, Kaleidoscope, Xmas in Lane Cove, Australia Day, Harmony Day and has just embarked on the first phase of a Lane Cove Buy Local campaign with the circulation of reusable shopping bags and Lane Cove Alive window stickers.

 

Since August last year LCALG has also been involved in a number of other positive activities including:

 

·    Active involvement with Village Green and Council in promoting the Sustainable Cities “Sustainable Business Management Program” in Lane Cove which was officially launched on August 16 in Lane Cove Plaza.

·    Organisation of a Business Luncheon in October and Community Social event in November to promote Lane Cove ALIVE and introduce members of the Leadership Group.

·    Promotion and circulation of the LCALG Draft Strategic Plan for public comment from September.

·    Beginning the preparation of documentation to be used as an executive summary document and promotional tool for Lane Cove ALIVE.

·    Organisation of a Bulletin board for news relating to Lane Cove Village activities.

·    Promotion of Lane Cove ALIVE activities through regular column in the Village Observer.

 

·    The Lane Cove ALIVE Office being used by Entertainers, Community Groups, such as Rotary, Lane Cove Youth Orchestra and Council at Xmas as a convenient and safe base for storage, changing rooms and management for events taking place in the Plaza, including the Dorothy the Dinosaur extravaganza.

·    LCALG partnering with Council to deliver the Sunset in the Plaza series.

·    LCALG gaining valuable sponsorship through Len Wallis Audio for family outdoor screenings of Monsters Inc & Robots.

 

In order to deliver on it’s responsibilities the LCALG is involved in a number of other initiatives including:

 

Promoting the VillageXpress

 

Over the next 3 months the VillageXpress bus will have renewed life with Lane Cove ALIVE providing promotional support to the Advent8, electronic community news and advertising trials.  The new brochures produced and distributed by Advent8 will revive the community’s knowledge of the bus route and encourage workers and residents to catch the VillageXpress to the Village to shop, enjoy a coffee with a friend, attend to business or just to enjoy the atmosphere in the Plaza.

 

Encouraging Links Between the Village and Lane Cove West Business Park

 

Lane Cove ALIVE is also organising a special function for Lane Cove West business CEOs, MDs and Directors in May to renew the connections between the Business Park and the Village.  The message is that local economic sustainability is important to us all.

 

Promoting Sustainability

 

Lane Cove ALIVE has also recently submitted to Council a suite of sustainability proposals which demonstrate the breadth of topics that were identified by the community during the consultation phase of developing the Lane Cove Alive Strategic Action Plan.  It is hoped to be able to impact on these in 2007/8.

 

Improving Lane Cove Plaza

 

Whilst any major upgrade to the Plaza has been inhibited by the various legal actions holding up commencement of the Lane Cove Market Square Project this has not stopped the LCALG making positive and practical suggestions for improvements to the Plaza in the interim.

 

The soon to be installed Shade Sails for the Plaza were proposed to Council by Lane Cove ALIVE and were considered favourably by Council in February 2007.   They will make a real impact during community events particularly for parents with young children and the older members of our community and from a practical viewpoint can be relocated if necessary following finalisation of plans for any major Plaza upgrade.

 

Conclusion

 

The time since August 2006 has continued to see the volunteer LCALG working cooperatively and enthusiastically together to progress the actions identified in the Lane Cove ALIVE Strategic Action Plan and deliver a number of worthwhile outcomes for the community.

 

 

 

RECOMMENDATION

 

That the information be received and noted.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL160407GM_9.doc

*****   End of General Managers Report No. 9   *****

   


ORDINARY COUNCIL

 

OPEN SPACE AND URBAN SERVICES DIVISION REPORT NO. 12

 

16 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 16 April 2007

27/03/2007 to Ordinary Council

Open Space and Urban Services Division Report No. 12

Subject:           Northwood Ferry Shelter    

Record No:     SU438 - 6867/07

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

In October 2006, Council engaged HBO + EMTB Heritage Pty Ltd to undertake a Heritage Assessment study. This study identified the Northwood Ferry Shelter as the most intact example of an original wharf shelter in the Lane Cove municipality.  The second part of the study involved a Heritage Fabric Design Options - Preliminary Issues Paper. This report contains six options of rectifying the Northwood Ferry Wharf shelter. Four options propose the maintenance/conservation of the sandstone fabric of the shelter and the other two options propose removal of the shelter.  This report seeks Council’s concurrence to proceed with either Options 3A or 3B, as detailed in the Heritage Fabric Design Options - Preliminary Issues Paper. In accordance with Council’s Community Consultation Process, information will be sought from the Northwood community on the preferred option to restore the ferry shelter.

 

Background

 

The condition of the Northwood Ferry Shelter has long been of concern to Council and the local community. Reports of socially unacceptable activities, including drug use have been common place. The “Northwood” sign on the shelter is constantly vandalised and Council has to often undertake anti-graffiti maintenance of the shelter.  As a result of these activities and with the encouragement of the Northwood Action Group, Council engaged HBO + EMTB Heritage Pty Ltd to undertake a Heritage Assessment study and a Heritage Fabric Design Options - Preliminary Issues Paper.  These documents are included as Attachment 1 and Attachment 2 respectively.

 

Also, as outlined in Council’s new Policy for Community Consultation, a Statement of Intent has been provided as Attachment 3, detailing the proposed community consultation process.

 

Discussion

 

Section 2.3 of the Heritage Assessment Study details evidence that the shelter existed as an adjunct to the wharf since the early twentieth century. A history of the ferry services to Lane Cove, maintenance of the wharves in general and more specific references to the Northwood Wharf are made in Section 2.3 of the study.

 

The only other shelter of this era that remains within the Lane Cove Municipality is the Longueville Ferry Wharf shelter. This shelter has more constant use than the Northwood shelter, as the Sydney Ferries service operates out of Longueville. This shelter is in a fairly good condition and is monitored by closed circuit TV by Sydney Ferries.

 

Northwood Wharf is currently serviced by Matilda Cruises, with four morning services between 7am and 9am on weekdays, and one afternoon service. The infrequency of this service is considered to contribute to the vandalism problem, as there is little ferry related activity at the shelter

 

Conclusion

 

HBO + EMTB Heritage Pty Ltd’s Heritage Fabric Design Options - Preliminary Issues Paper provides six options to either restore or remove the shelter.  It is considered appropriate for Council to restore the Northwood Ferry Wharf shelter due to its heritage significance. It is also considered appropriate to open up the shelter as proposed in Options 3A and 3B, by removing the partition wall and providing a pitched roof. This will allow better ventilation and light into the shelter and will reduce the opportunity for anti-social activity to occur in the shelter. Council will discuss these options with the local community and other affected parties in accordance with the Statement of Intent provided as Attachment 3.

 

 

RECOMMENDATION

 

That Council:-

 

1.         Proceed with seeking community feedback in accordance with the Statement of Intent for the Northwood Ferry Wharf shelter with a view to adopting either Option 3A or 3B of the HBO + EMTB Heritage Pty Ltd Heritage Fabric Design Options - Preliminary Issues Paper.

 

2.         Dependent on the feedback from the Community Consultation Process, proceed with Option 3A or 3B to restore the Northwood Ferry Wharf shelter to its’ original heritage fabric.

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

 

ATTACHMENTS:

AT‑1 View

Report - Northwood Wharf - Proposed Design Options For Locally Significant Northwood Ferry Wharf Shelter - Heritage Assessment

25 Pages

 

AT‑2 View

Report - Northwood Wharf - Proposed Design Options For Locally Significant Northwood Ferry Wharf Shelter - Heritage Fabric Design Options To Supplement Heritage Assessment - Preliminary Issues Paper

13 Pages

 

AT‑3 View

Statement of Intent for Northwood Ferry Shelter

1 Page

 

 

CNL160407US_12.doc

*****   End of Open Space and Urban Services Division Report No. 12   *****

 


ORDINARY COUNCIL

 

16 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 16 April 2007

10/04/2007 to Ordinary Council

Open Space and Urban Services Division Report No. 13

Subject:           Optus Underground Telecommunication Facilities    

Record No:     SU627 - 8421/07

Author(s):       Wayne Rylands 

 

 

Executive Summary

 

Optus Networks Pty Limited have approached Council to sign an agreement that releases them from the legislative need to provide a minimum of ten (10) business days notice before the commencement of any installation of underground telecommunication facilities. Optus has requested that the notification period be reduced to two (2) business days notification for various minor installation works that require some excavation work and no notification for minor works that require no excavation.

 

Council is concerned about signing the Agreement that allows no notification to be given where there may be adverse impacts on pedestrians/traffic/local properties that Council would have no recourse to address once the work is commenced. As such, it is proposed that a minimum of two (2) business days notification be required for any minor installation works undertaken by Optus or their contractors, as detailed in the Agreement, to allow Council the opportunity to raise any concerns that may result as a consequence of the proposed works.

 

Background

 

There is a broad range of telecommunications facilities that Optus installs underground that are exempt from the planning permit process, but are considered under Commonwealth Telecommunications legislation. This legislation requires Optus to provide relevant authorities with 10 business days notice before the commencement of the installation. Council is the relevant local authority for any works that occurs in the Lane Cove Local Government Area (LGA).

 

In certain circumstances, the work that is captured under this notification process is considered by Optus to be ‘minor’ works. For example, Optus may need to lift the lid of a pit, install cable in an existing underground duct, and lift the lid of a pit at the other end. In this example, there are no construction works and no excavation is required. For works such as this, Optus is seeking Council’s agreement to reduce the timeframe of notification.  

 

Optus is looking to keep this process as simple as possible. Optus has proposed to have a very simple document that outlines the activities it considers to be minor and the timeframe for notification. This document is provided as Attachment 1. Also included, as Attachment 2, is Optus standard notification letter that will be issued to any relevant land owner/occupier, notifying of Optus intention to install, maintain and operate underground optical fibre cable.

 

 

 

 

Discussion

 

It is considered that the activities included in the Optus agreement (and detailed in the table provided in the agreement) as “Low Impact Activity” would indeed have minimal impact on the community other than some possible pedestrian and vehicular inconvenience as the work is being undertaken. However, it is considered appropriate that Council should still receive some notification lead time for those activities that do not require any excavation or installation of facilities/pits/ducts. This would allow Council to plan any of its own work around the Optus work, and to ensure that any pedestrian/vehicular issues that Optus may not be aware of can be addressed prior to any work being undertaken.

 

Conclusion

 

It is Council’s view that a two (2) business day notification period should be provided for any of the “Low Impact Activity” work proposed by Optus, to allow Council staff the opportunity to consider any impacts on the local community or its’ own Works Program.

 

Council should write to Optus, requiring that the Agreement be amended to ensure that a two (2) business day notification period occurs for all minor works. Upon

 

 

RECOMMENDATION

 

That the General Manager be authorised to sign the Agreement to Vary Notice for Works in Connection with Underground Telecommunication Services with Optus Networks Pty Limited subject to a two (2) business day notification period occurring for all minor works that are detailed in the table within the agreement.

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

 

ATTACHMENTS:

AT‑1 View

Optus Agreement to Undertake Works in Connection with Underground Cables

2 Pages

 

AT‑2 View

Optus Notification Letter

5 Pages

 

 

CNL160407US_13.doc

*****   End of Open Space and Urban Services Division Report No. 13   *****        

 

 

***** END OF AGENDA *****