Lane Cove Council

 

 

 

 

 

Ordinary Council

 

 

 

AGENDA

 

 

 

DATE OF MEETING:          2 April 2007

 

LOCATION:                          Council Chambers

 

TIME:                                     6.30pm.  Note. If members of the public are not interested in any business recommended by the General Manager to be considered in Closed Session or there is no such business, Council will ordinarily commence consideration of all other business at 7pm.

 

 

 

 

 

 

 

 

Meetings held in the Council Chambers are recorded on tape for the purposes of verifying the accuracy of minutes and the tapes are not disclosed to any third party under section 12(6) of the Local Government Act, except as allowed under section 18(1) or section 19(1) of the PPIP Act, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

 

 

Lane Cove Council business papers and minutes are available on Council’s website www.lanecove.nsw.gov.au.

 


ORDINARY COUNCIL

 

2 APRIL 2007

 

 

 

ITEM                                                  REPORT CONTENT                                                PAGE

 

DECLARATIONS OF INTEREST

 

APOLOGIES

 

OPENING OF MEETING WITH PRAYER

 

MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE

 

Confidential Items

 

1.       Open Space and Urban Services Division Report No. 11

SUBJECT: Lease and Possible Sale of Part of Unmade Road at 27 Fourth Avenue, Lane Cove

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason and that the report contains discussion of the proposed sale of land. .

 

2.       Human Services Division Report No. 13

SUBJECT: Financial Assistance to Community Groups 2007/08

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing and Financial Assistance is used by some organisations for the employment of staff and therefore disclosure of the funding arrangements is not in the public interest.

  

SUSPENSION OF STANDING ORDERS

 

Council at its meeting of the 13th May 1996, resolved in part that:

 

“3.  At the second Council meeting (third Monday) of each month, people who wish to address Council on an issue (for a maximum of three minutes) be allowed to do so at the conclusion of Closed Committee.”

 

CONFIRMATION OF MINUTES

 

3.      ORDINARY COUNCIL MEETING - 19 MARCH 2007

 

 

 

Orders Of The Day

 

4.       Order Of The Day No. 8

SUBJECT: Citizenship Ceremony - 11 April 2007

 

5.       Order Of The Day No. 9

SUBJECT: Meeting in the Plaza - Saturday 28th April 2007

 

General Managers Reports

 

6.       General Managers Report No. 8

SUBJECT: Draft Budget and Management Plan 2007 - 2008

 

Open Space and Urban Services Division Reports

 

7.       Open Space and Urban Services Division Report No. 10

SUBJECT: Amendments to the Noxious Weed Act

 

Environmental Services Division Reports

 

8.       Environmental Services Division Report No. 6

SUBJECT: Delegated Authority Report - February 2007

  

QUESTIONS WITHOUT NOTICE

 

***** END OF AGENDA *****

 

         


ORDINARY COUNCIL

 

ORDER OF THE DAY NO. 8

 

2 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 2 April 2007

26/03/2007 to Ordinary Council

Order Of The Day No. 8

Subject:           Citizenship Ceremony - 11 April 2007    

Record No:     SU28 - 6605/07

Author(s):       Anita Holesgrove 

 

 

Executive Summary

 

The Mayor will conduct a Citizenship Ceremony will be held in the Council Chamber on Wednesday 11 April 2007 commencing at 7:00pm.

 

A Councillor is required to attend the Ceremony and speak to the new citizens about local government.

 

 

 

 

 

 

 

RECOMMENDATION

 

That a Councillor nominate to attend the Citizenship Ceremony on 11 April 2007 and speak to the new citizens about local government.

 

 

 

 

 

 

Peter Brown

General Manager

General Managers Unit

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL020407OD_8.doc

*****   End of Order Of The Day No. 8   *****

 


ORDINARY COUNCIL

 

ORDER OF THE DAY NO. 9

 

2 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 2 April 2007

26/03/2007 to Ordinary Council

Order Of The Day No. 9

Subject:           Meeting in the Plaza - Saturday 28th April 2007    

Record No:     SU1914 - 6676/07

Author(s):       Myrna Eisenhuth 

 

 

Executive Summary

 

Councillors are next due to meet with the public in the Plaza on Saturday 28th April 2007 between 10:30am and 12:00 midday.

 

 

 

 

 

RECOMMENDATION

 

That Councillors nominate whom they wish to attend the Meeting in the Plaza on 28th April 2007.

 

 

 

 

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

 

ATTACHMENTS:

There are no supporting documents for this report.

CNL020407OD_9.doc

*****   End of Order Of The Day No. 9   *****

   


ORDINARY COUNCIL

 

GENERAL MANAGERS REPORT NO. 8

 

2 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 2 April 2007

27/03/2007 to Ordinary Council

General Managers Report No. 8

Subject:           Draft Budget and Management Plan 2007 - 2008    

Record No:     SU879 - 6791/07

Author(s):       Craig Wrightson 

 

 

Executive Summary

 

This report details the Draft Budget and Management Plan for 2007-2008 including the proposal to apply to the Department of Local Government for a Sustainability Levy.

 

Introduction

 

Lane Cove Council, like local government generally, is under increasing pressure from a variety of sources.   These include:-

 

           Increasing costs;

           Revenue decreasing relative to inflation and CPI;

           An aging population;

           Cost shifting from State & Federal government; and

           Continued rate pegging from the NSW State government over more than 2 decades which has seen revenue lag behind actual costs.

 

Within this difficult context, Lane Cove through consistent resolve have been prudent financial managers achieving debt free status in 1999 whilst also investing in the municipality by undertaking significant capital projects such as the Lane Cove Aquatic Centre and accumulating sufficient funds for the new Library and Austin Street Carpark.

 

Discussion

 

Draft Budget for 2007/2008

 

Budget Summary

 

The 2007/2008 Budget was prepared using Council's normal format and arranged in program areas that reflect Council’s activities.  The Budget Document contains explanatory notes that describe the activities covered by each of the programs. In this years budget, salaries estimates show only modest increases, as the 2007/2008 financial year has less pay weeks (44.5weeks)  than the 2006/2007 financial year (45.7) weeks.

 

The 2007/2008 Budget has been formulated on the basis of applying the principle of achieving a balanced budget in cash terms without the reliance on debt.   On a AAS 27 Accrual Accounting basis, Council has, for the third year in a row, achieved a balanced budget with no reliance on debt. This is down from a budgeted $968,871 deficit in 2003/2004. It is a significant reversal and it is proposed to maintain a balanced budget in future years.

To achieve this,  the 2007/2008 Draft Budget was again formulated in an environment of contestability which required individual Divisional Managers to critically evaluate and justify program expenditures, matching each against their respective funding source thus leading to the containment of costs.   The draft budget as presented will continue to facilitate the achievement of Council’s objectives in the coming 12 months.

 

Sustainability Levy

 

Council at its meeting of 19 March, 2007 resolved:-

 

“Having regard to Lane Cove’s commitment to sustainability, demonstrated by its adoption of a 10 year strategic Sustainability Action Plan and the limited opportunities available to Council to fund such actions, Council:-

 

1.         Receive and note the report.

 

2.         Advise the Minister for Local Government, of Council's intention to apply under s508(2) of the Local Government Act 1993 to implement a 6% special variation on all rateable properties. subject to community consultation.

 

3.         Proceed with the community consultation as outlined in the report.”

 

Council is required to prepare two Budgets and Management Plans to undertake consultation with the community, one including the Sustainability Levy and one with out. To facilitate this, additional pages have been included in the budget which outline the revenues and expenditure associated with the Sustainability Levy. The following indicates the proposed distribution of funds over the first 10 years, which are subject to final costings and prioritisation:-

 

Table 1: Proposed Expenditure Breakdown Years 1–10                                                        

Projects   $,000

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

TOTAL

Natural Environment and Open Space

268

216

213

163

153

143

145

153

120

120

1,693

Climate Change

177

148

157

308

148

217

303

172

235

222

2,085

Water

170

137

170

110

100

110

108

100

150

163

1,318

Social/Cultural

 

100

50

 

150

100

 

100

 

 

500

Economic

110

120

130

140

150

150

150

150

170

170

170

Community Capacity Building

50

55

55

55

75

55

70

100

100

100

714

Program Management & Communication

92

92

92

92

92

92

92

92

92

92

920

Total

867

867

867

867

867

867

867

867

867

867

7400

 

Community Consultation

 

As part of the levy application to the Minister, broad community consultation must be undertaken.  Council has adopted the following consultation strategy to take place in parallel with the exhibition of the 2007/8 Management Plan and Budget.

 


Consultation Statement of Intent

 

The consultation is designed to determine if the community is willing to escalate the introduction of sustainability initiatives via a levy to fund the projects. Comments received will be utilised to determine whether or not to proceed with the levy.

 

Methods of Consultation

 

The methods of consultation proposed are outlined in Table 2. The dates outlined are draft and subject to final confirmation. 

 

Table 2  – Sustainability Levy Consultation Strategy

 

Stage 1

Stage 2

Stage 3

Stage 4

Stage 5

 

Collaborate

Involve

Consult

Consult

Consult

Target Audience

Council’s Community Reference Groups

400 members of the Lane Cove Community demography based.

Key message givers eg; presidents of local resident associations

Lane Cove Community

Lane Cove Community

Proposed Medium

Briefing sessions and Discussion at Meetings

Deliberative poll

Briefing sessions

Staffed exhibition over 2 days, Wednesday Evening and Saturday Morning

Community Newsletter

Website Survey

Public Exhibition

Indicative Timing

Pre Decision to apply for Levy

3,4,5 April, during Management Plan and Budget Exhibition Phase

24 April, during the  Management Plan and Budget Exhibition Phase

25 & 28 April, during Management Plan and Budget Exhibition Phase

5 April, during Management Plan and Budget Exhibition Phase

 

If after the consultation process there is support for the levy to proceed it would be appropriate for Council to consider the future of the Volunteer Bush Care Levy. The amount currently raised by the levy is in the vicinity of $8,000 p.a. which is used to fund volunteer projects. This program provides excellent value for money in relation to the bush regeneration program. The amount currently raised could be funded by the Sustainability Levy, removing the appearance of “double dipping”.

 

Budget Highlights

 

Corporate Services

 

Administration 1.1

 

Overall the budget has been struck on the basis of a zero increase where possible.  A provision of $325,000 has been made for ongoing Facilities Redevelopment. The provision will allow preliminary investigations to be undertaken the Little Street Car Park, Rosenthal Avenue Car Park and other Facility Planning. The issue of infrastructure renewal has been the main focus of the last three Corporate Planning Weekends.

 

Savings have been achieved in internet access, with Council using a different plan while maintaining the same speed and unlimited download capacity. Council also switched providers for its website hosting resulting in savings.  Council has a scheduled upgrade of its Computer Servers for Council’s Network and Email. The change will see new operating system software, which will reduce operating costs and further standardise operating platforms in Council’s systems thus streamlining support issues. Council will also be implementing ‘Health Manager’ , which is new software designed to automate processes associated with Food Premises Inspections and Air Conditioning Plant Inspections.  The Budget also includes a provisional amount for expansion of Council’s 3D Model (Simmersion) which will assist in development planning decisions and future land use planning.

 

Organisation Development - Administration (Program 3.1)

 

Workers Compensation Premiums for the second year have been distributed amongst the programs having regard to actual costs rather than a flat fee per employee, resulting in variations compared to previous years. Council continues to enjoy a good safety record achieved through staff education and the introduction of new Workcover safety requirements, which are ongoing. Dependant on how Workcover adjusts the formula components for calculation of Workers Compensation premiums, Council's costs should not increase significantly. A premium of $250,000 has been budgeted.

 

Council’s Public & Professional Liability Insurance is through MetroPool. Metropool has expanded the range of insurance products it provides, Councillors and Officers, Fidelity Guarantee, Personal Accident and Casual Hirers insurance are all now included with the Public Liability Premium. 

Council’s property insurance premium has risen to $103,000 as Council’s premium is calculated having regard to claims made. Council insure property through the UIP property pool, and premiums include a weighting of 50% based on actual claims made. Given Council’s recent claims, two total losses, Council’s premium will be affected for the next 6 years.

 

Environmental Services

 

Overall the Environmental Services Division is seeking to increase value to existing programme initiatives for the 2007/08 budget year.

 

Strategic Planning (Programme 2.1)

 

The Draft LEP again remains the focus for 07/08 .  Public exhibition and extensive consultation with a range of stakeholders will be followed by fine tuning of issues and a number of adhoc special projects.  Associated with the comprehensive LEP, Council will also review its planning controls and develop a comprehensive DCP to conform to the LEP.  This would include:-

 

-     St Leonards specialised centre;

-     Residential zones;

-     Commercial zones;

-     Industrial zones; &

-     other

Council also will adopt the revised Section 94 Contribution Plan in the 07/08 Financial Year which has been delayed due to legislative changes.

 

Administration (Programme 6.1)

 

Slight increase to account for the purchase of 1000 new DA files.  This is a bi-annual cost to Council.

 

Development Control (Programme 6.2)

 

Council continues to resolve difficult DAs and minimize legal expenses.  Consultant expenses will increase marginally to provide greater flexibility in the allocation of resources.  Council will continue work for the development of it’s register for fire risk nominated buildings.

 

Environmental Health (Programme 6.3.1)

 

Council continues to undertake inspections for food shops on a risk based approach.  Legal expenses are anticipated to continue their downward trend in line with the increased focus on and raising awareness and inspection regime.

 

Regulatory Services (Programme 6.4)

 

Council will finalise it’s Companion Animal Plan and develop strategies that support sharing of finite facilities.

 

Household Garbage (Programme 9.2)

 

Council signed a new waste collection and disposal contract in 05/06 and marginal increases reflect current trends and initiatives.  Council will implement the findings of a waste collection audit and develop strategies which seek to increase diversion rates above 50%.

 

Human Services

 

Funds have been made available to continue to implement the Social and Cultural Plans. Funds have also been allocated to begin implementation of the Disability Discrimination Plan (DDA) adopted by Council in 2007.  Programs across the Division have been assessed against the Plans listed above and the Sustainability Plan.

 

Major projects that will undertaken in the next twelve months include the next stages of the  feasibility study for the Cultural Centre; the renewal of Meeting House and the Library fit-out. All of these projects and their outcomes have been positively affected by the consultation on and recommendations of Council’s major Plans. 

 

The Division will also be undertaking the oversighting for the rebuilding of the Blackman Park Girl Guides Hall and the Tambourine Bay Boatshed. 

 

It is envisaged that Lane Cove ALIVE will also have an impact on the Division, in particular in the Cultural area.

 


Kindy Cove Child Care Centre   (Program 4.3.2)

 

Kindy Cove Child Care Centre is run as a business unit of Council.  The budget is developed in close cooperation with the Management Advisory Committee.  In line with the 2004/5 decision of the Management Advisory Committee, Kindy Cove will again charge a different daily rate for children at the Centre.

 

The Nursery which caters for children 0-2 rate will increase from $72.00 to $75.00 per day.

The rooms which cater for the older children 2-5, Blue Room and Green Rooms rate will increase from $67.00 to $69.00 per day.  This differential rate reflects the different staffing requirements of the rooms – with the Nursery ratio – 1:4 (higher than the Doc ’s requirement of 1:5) and the other room ratios – 1:8 (2-3) and 1:10 (3-6).  The increase is to cover staff costs and to maintain program levels. This rate still makes the Child Care Centre one of the most affordable on the North Shore.

 

Community Services   (Programs 4.3.1, 4.3.3, 4.3.4, 4.3.5, and 5.5)

 

These programs include provision for services to youth, the aged and disabled, cultural services and community groups generally.  The Youth Services Program continues to provide high quality services to our residents including new initiatives such as Club 114 (for 11 to 14 year olds) and with the Youth Centre operating as a five day a week service from Tuesday to Saturday.  The Shoreshocked Youth Festival is now sponsored by the four lower north shore councils with Ku-ring-gai Council dropping out in 2006.   The Youth Festival represents is a key regional approach to issues affecting youth.

 

Funds have been included in the budget to continue a range of seniors programmes such as the Microwave for Seniors Cooking Classes, Seniors Week and Seniors Concerts.  Funds have been allocated for the completion of the next stage of the Cultural Centre feasibility study and for some finalisation of the Public Art Policy. A small increase has been allocated a range of cultural activities in line with the concepts of the Cultural Plan.

 

Library and Information Services (Program 5.1)

 

The Library expenditure has predominantly been maintained at 2003/4 levels as it is anticipated that any redevelopment which will affect the Library will interrupt Service delivery and workflows. The extent and timing of such disruptions is unclear and has made budget formulation difficult.  An amount of $400,000 has been included in the Library budget to cover any Library relocation costs that may be necessary.

 

Maintenance of the Library building has been increased slightly over the 2005/6 reduced level on the basis that the there is still no indication of the timing of the proposed Market Square Development. Only minimal maintenance has been conducted on the building for over two years.

A small increase has been allocated in some of the resources votes – audio-visual materials and Reference to cover increased costs. The other Library votes have been maintained.

The serials vote has been increased to cover increased publishing costs.

 

Facilities  (Programs 4, 5 & 9)

 

Activities of this Branch are shown in programs where Council facilities appear.  Funds have also been included for a range of improvements to facilities including:-

$250,000 has been allocated for the necessary repairs to the Lane Cove Pool (outside), including the rebuilding of the plant room. Funds have also been included to cover structural repair costs associated with the indoor pool complex. The review of the Aquatic Centre will determine the priorities for the funds.

 

$15,000 has been allocated to the Community Centre to cover the ongoing replacement of carpet and air-conditioning units.

 

An amount of $74,000 has been allocated to work at the Longueville Sporting Club as per the lease agreement.

 

In 2007/8 funds have been allocated for chimney stabilisation work at Carisbrook House Museum.  The funds originally allocated in 2006/7 were re-allocated to complete the garage conversion.

 

Open Space and Urban Services

 

Open Space   (Programs 5.7.1 – 5.7.6)

 

During 2007/2008 a number of capital improvements are planned for Council’s Open Space areas – including parks, sporting grounds and water recreation. Further funding has been allocated towards the upgrading and replacement of Council’s playground equipment to ensure compliance with the relevant Australian Standards. By the end of this financial year all Council playgrounds will be compliant with the Standard.

 

An Open Space and Recreation Plan will be finalised and funds have been provided to kick start initiatives resulting from this strategic plan. A Sport and Recreation grant has been received to upgrade facilities at the park in Tambourine Bay Park.  Following development of the Newland’s Park Masterplan, Council has allocated further funding to ensure that high priority actions can be initiated within this year.  Council has also allocated some additional funds to provide more aesthetic “Welcome to Lane Cove” entry precinct treatments with appropriate landscaping at both St Leonards and near Moore Street on Epping Road.

 

Funds have been provided for the improvement of Tannery Creek, with matching funds made available through the State Government’s Estuary Management Program. Funding has also been provided to repair the seawall near the Greenwich boat ramp. 

 

Further funds have been allocated to the golf course (in line with the Masterplan and the benchmarking project) to finalise the irrigation scheme and undertake further stabilisation work to the rock wall adjoining the carpark. Funds have also been provided to replace the roof to the Golf Pro-Shop, which has developed leaks.

 

Funds have been allocated for a part-time Tree Preservation Officer due to the increase in complexity and demand by the community for this service.  Within the Bushland budget, funds have been allocated for the Volunteer Bushcare program as well as for the regular Bushland Management Program. Some funding has also been provided to continue the upgrade of the Stringybark Creek bushwalk.   The Bushland Program also has a number of continuing works that are funded by Grant allocations.

 


Engineering and Support Services (Program 8.1)

 

The proposed Depot modifications include the provision of an additional above-ground fuel tank to house ethanol in addition to the bio-diesel tank initiated last year. The use of ethanol will further Council’s “A Greener, Safer Fleet” policy by converting some of Council’s light vehicle fleet to another environmentally friendly fuel.

 

Roads (Program 8.2)

 

The Federal Roads to Recovery Program has been extended by the Federal Government and will be utilized for improvements to Council Lane between the proposed Link Road and Coles Carpark. This work was deferred from last year due to the ongoing legal situation with the proposed Market Square development.  Income from sale of plant is expected to decrease slightly from last year with a nett increase in income from sale of redundant plant. The expenditure continue to decrease due to the effectiveness of the Plant Replacement Program initiated in 2004/05.

 

Council has received a grant of $88,000 for 2007/2008 for the RTA Rehabilitation of Regional Roads Program and $22,000 for the 3x3 Program to be spent on Regional Roads. An amount of $54,000 has also been provided for regular maintenance on Regional Roads.  Funding has been maintained at current levels for Heavy Patching and Road Maintenance in order to maintain the target pavement condition index of .65 and for general maintenance of roads.  

 

Ancillary Works (Program 8.3)

 

Income from reinstatements/restorations and vehicular crossings have been increased to reflect an expected increase in works by the Council works staff.  Council will also continue a private trees program that is anticipated to generate additional income, based on current requests from residents. Grants are also expected from the Roads and Traffic Authority for implementation of bicycle facilities and a Pedestrian Access and Mobility Plan (PAMP).

 

Additional funding has been provided for street lighting expenditure based on the IPART determination that Energy Australia could increase fees of approximately 40% over 5 years.

Funding has been provided for traffic management works that include:

 

·    Various treatments to limit speed through East Ward

·    A roundabout is proposed at the intersection of Austin St/Austin Cres (dependent on progression of Market Square Development).

·    Allowance is made for the construction a number of pedestrian refuges.

 

Footpaths (Program 8.4)

 

Funding has been maintained in an endeavour to improve the general footpath condition.  The amount of capital expenditure for the Footpath Improvement Program, on page 67 of the Draft Budget needs to be amended to $100,000 to retain existing funding.  The Draft Budget Provision has been made for upgrading works including the provision of pram ramps at key locations, however, these are yet to be identified.

 


Parking Areas (Program 8.5)

 

The transfer of responsibility for enforcement of parking to local government is assisting more effective management of the available parking stock and providing additional revenues. The installation of parking meters to St Leonards has resulted in improved management of the parking supply and has also provided additional revenues.  Provision has been made for funding of Austin Street Carpark construction.  This will involve payments to Woolworths in accordance with the Development Deed as the work progresses. Provision is made for possible installation of some meters to some of the existing time restricted areas in the Lane Cove West Business Park, subject to consultation with the businesses.  Funding for Parking Meter maintenance has been increased due to completion of the warranty period of the meters at St Leonards.

 

Bus Shelters (Program 8.6)

 

This program is funded under a contractual arrangement with Adshel.

 

Water Transport (Program 8.7)

 

Ongoing maintenance will be carried out. However, a circular from the Minister for Ports indicates that the State Government will take over responsibility for the ferry wharves within the Lane Cove LGA (and other Council areas adjoining the harbour) in conjunction with a 3 year plan to upgrade these wharves. Until further information is released to Council by the Minister, no further upgrades or major repairs will be undertaken.

 

Street Sweeping (Program 9.3)

 

Funding has been maintained for hand sweeping. Funding has also been maintained for mechanical sweeping in line with the new tender arrangements made in 2004/2005 and to maintain a program for sweeping weekly in peak periods and 2 weekly in other times.

 

Other Garbage Expenses (Program 9.4)

 

The contract for servicing of litter bins has been included with the contract for domestic waste collection.  The allocation reflects the new contract rates and makes allowance for increased tipping fees.

 

Urban Stormwater (Program 9.5)

 

Funding for maintenance of stormwater has been maintained.  A program of pit upgrading is expected to reduce the frequency of blockages and this program will be continued in 2006/2007.

The introduction of Stormwater Levy by the State Government will allow Council to raise $290,000 that will go towards a study of the existing stormwater system and funds to begin the capital works program to replace and upgrade the system as required.

 


Other Community Facilities (Program 9.7)

 

Provision has been maintained for two staff in the Plaza in the 2007/2008 Budget.  Funding has also been provided for upgrading works as recommended in the Lane Cove Alive program.

 

Budget Revenues

 

Rates Levy

 

The draft budget has factored an estimated 3.5% rate cap.  The Minister for Local Government has not yet announced the actual rate peg increase percent for 2007/08.  There is also an extra-ordinary increase planned of 6.00% Special Variation Application planned regarding the Sustainability Levy, under Section 508 (2) of the Local Government Act.

 

General Purpose (Ordinary) Rates

 

It is proposed to levy two (2) Ordinary Rates in 2007/2008 (similar to 2006/2007), in accordance with S.492 and S.497(a) of the Local Government Act.

 

Assuming 3.5%

 

i.  An Ordinary Residential Rate of 0.170801 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $392.00, to yield $10,940,956.

 

Assuming 9.5%

 

i.  An Ordinary Residential Rate of 0.180673 cents in the dollar, on the Land Value of all Rateable Land categorised as Residential in accordance with S.516 of the Local Government Act, (with the exception of heritage properties which are rated on their heritage value), with a Minimum Rate of $415.00, to yield $11,575,237.

 

Assuming 3.5%

 

ii  An Ordinary Business Rate of 0.717980 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $585.00, to yield $4017,396.

 

Assuming 9.5%:

 

ii  An Ordinary Business Rate of 0.759586 cents in the dollar, on the Land Value of all Rateable Land categorised as Business in accordance with S.516 of the Local Government Act, with a Minimum Rate of $619.00, to yield $4250,264.

 

Car Parking Special Rate

 

It is proposed to levy a Car Parking Special Rate on Business premises in Lane Cove (as per metes and bounds description as advertised in the North Shore Times on 13 June 1979), of 0.201379 cents in dollar with a minimum rate of $2.00 per assessment, to raise $132,395.  The Car Parking Special Rate is not subject to S.V.A.

 

Stormwater Management Charge

 

It is proposed to levy a Stormwater Management Service Charge of $25.00 per Business Rated and Residential Non Strata Rated properties and $12.50 per Residential Strata rated properties to raise an estimated $270,000.  The Draft Management Plan in the section titled “Revenue Policy” details that the estimated yield from this charge is $250,000 and this should be amended to read $270,000.

 

Domestic Waste Management (DWM) Charges

 

Domestic Waste Management Services are rendered by Council to all residential properties (including flats and strata’s) in the Lane Cove Municipality. DWM does not include waste services rendered to business rated properties. As provided for in the Local Government Act the “reasonable” cost of DWM is fully recoverable and is reflected in the recommended charge for Domestic Waste Management in the Management Plan.

 

The 2007/2008 Draft Budget provides for the levying of a Domestic Waste Management Charge (under S.496 of the Act) of $325.00 for each 80 litre MGB (or equivalent) service on all rateable and non-rateable residential properties. Additional DWM services to Owner Occupied Single Residential Dwellings is available at $4.75 per week. Charges for DWM services rendered to residential units above business premises, or extra DWM services rendered to other premises, are set out in the Schedule of Fees and Charges for 2007/2008.

 

An additional charge has been included in 2007/2008 to cover the cost of providing additional garbage bins at special events such as corporate hire of sporting fields.  Total estimated revenue from Domestic Waste Management Charges is $4,227,000.

 

Interest Charges

 

Interest is to be charged on overdue Rates and DWM Charges in accordance with S.566(3) of the Act. The maximum rate of interest payable has not yet been announced by the Minister for 2007/2008.

 

Valuation Base

 

Rates for 2007/2008 will be levied on the 1 July 2004 Base Date Valuations as issued by the Valuer General.

 

Fees & Charges

 

The percentage change to the Sydney All Groups Consumer Price Index to December 2006 was 3.2%. This has been used as a basis for any recommended increases in the Schedule of Fees and Charges for 2007/2008 (which is attached to the Management Plan), for those charges which are set by Council.  The fee for Outdoor Eating Areas within Greenwich Road in the Draft Fees and Charges should be amended to a charge based on the number of chairs to be consistent with the basis for charging fees for all other areas within the Lane Cove Municipality.  It is recommended the fee be the same as the fee for Outdoor eating Areas outside of the Lane Cove Plaza.

S.611 Charges – Infrastructure Charges

 

Council is proposing to levy under S611 of the Local Government Act, on persons for the time being in possession, occupation or enjoyment of a rail, pipe, wire, pole, cable, tunnel or structure laid, erected, suspended, constructed or placed on, under or over a public place. The charges are based on the nature and extent of the benefit enjoyed by the person concerned. Council will levy a charge on AGL in respect of gas pipes occupying Council land.

 

Loan Borrowing

 

It is not proposed to raise any new loans. There are no renewal loans requiring refinancing during this period.

 

Salaries and Wages

 

Salaries and Wages include provision for staff progression through Council's revised Salary System. Sick leave has been based on 50% of leave entitlement and is based on sick leave history.

 

Depreciation Charges

 

In accordance with the requirements of Australian Accounting Standard AAS27, the Draft Budget incorporates Depreciation of fixed assets. Depreciation theoretically is the consumption of these   assets over their useful life - amounts are provided each year to reflect this consumption and do not involve the movement of cash.

 

Draft Management Plan 2007 - 2010

 

As mentioned previously, two Management Plans have been prepared, one including a Sustainability Levy and one without. This years Management Plan continues the Quadruple Bottom Line Framework (Environment, Social, Economic and Governance).  Council’s Corporate Plan establishes 6 Strategic Themes; Our Natural Environment; Our Built Environment; Our Society; Our Culture; Our Local Economy; and Our Council. These are aligned to the Quadruple Bottom Line Framework, which ensures Lane Cove is a sustainable community.  Council’s Management Plan proposes activities that support the goals of Council’s Corporate Plan, linking the two documents. Activities in the Management Plan are now also linked to all Council’s detailed issue plans and key progress indicators are included. The Plan also provides the opportunity to measure our progress by allowing for evaluation of service delivery and continuous monitoring of financial performance. 

 

The format and contents of the Draft Management Plan comply with the requirements of the Local Government Act, 1993.   It covers the fiscal year 2007/2008 as well as for the subsequent two years, with planning emphasis placed on the first 12 months.  The financial information contained in the Management Plan is based on the Draft Budget. As such, the Draft Plan may need to be updated following the consideration of the Draft Budget.  It is a statutory requirement that the Draft Plan, following Council’s initial consideration, be placed on public exhibition for a period of not less than twenty eight (28) days. Council will also undertake the detailed consultation process outlined above in relation to the proposed Sustainability Levy as outlined above during this time.  Following public exhibition which will close on 24 May 2007, the Draft Management Plan and Corporate Plan will be placed before Council on 4 June 2007 for final adoption.

 

RECOMMENDATION

 

That:-

 

1.         Council adopt for the purpose of public exhibition, the Draft Budget for the year to 30 June 2008 (with a Sustainability Levy and Without) and Draft Management Plan for 2007 to 2010 (with a Sustainability Levy and Without), subject to:-

           

            a) Amending the figure for the estimated yield of the Stormwater Management Levy to $270,000 in the section titled “Revenue Policy” in the Draft Management Plan;

 

            b) Program 8.4 of the Draft Budget, Footpath Improvement Program Capital Expenditure being amended to $100,000

 

2.         Council adopt for the purpose of public exhibition, the Draft Fees and Charges for 2007/08 subject to amending the charge for Outdoor Eating Areas within Greenwich Rd Area to $290.25 per Chair p.a.;

 

3.         Council proceed to public exhibition until 24 May, 2007; and

 

4.         following public exhibition, the Draft Management Plans, Draft Budgets and Draft Fees and Charges together with any submissions received, be considered at the Council meeting to be held on 4 June 2007.

 

 

Craig Wrightson

Executive Manager

Corporate Services Division

 

 

ATTACHMENTS:

AT‑1 View

Draft Budget 2007 2008

175 Pages

Circulated Separately

AT‑2 View

Draft Management Plan 2007 - 2010

51 Pages

Circulated Separately

AT‑3 View

Draft Budget 2007 2008 with Sustainability Levy

175 Pages

Circulated Separately

AT‑4 View

Draft Management Plan 2007 - 2010 with Sustainability Levy

59 Pages

Circulated Separately

AT‑5 View

Draft Fees and Charges 2007 - 2008

32 Pages

Circulated Separately

 

CNL020407GM_8.doc

*****   End of General Managers Report No. 8   *****

  


ORDINARY COUNCIL

 

OPEN SPACE AND URBAN SERVICES DIVISION REPORT NO. 10

 

2 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 2 April 2007

16/03/2007 to Ordinary Council

Open Space and Urban Services Division Report No. 10

Subject:           Amendments to the Noxious Weed Act     

Record No:     SU705 - 5890/07

Author(s):       Timothy Matheson 

 

 

Executive Summary

 

Changes to the Noxious Weed Act 1993 last year have allowed Council to clearly define how weeds are to be eradicated on private land. The changing of the category system now clearly defines the objective of controlling the plant, as well as its preferred method of control.

 

Council, in collaboration with the Department of Primary Industry, the Sydney Weeds Committee and other participating Councils, have developed individual weed management plans for all the Class 4 weeds listed in the Sydney Metropolitan area.

 

The recommendation is Council adopts the Class 4 Management Plans for the Class 4 weeds listed for Lane Cove as summarised in attachment 1.

 

Background

 

On 1 March 2006, the amended Noxious Weeds Act, 1993 came into force (via Noxious Weeds

Amendment Act 2005).

 

The objects of this Act are:

 

(a) To reduce the negative impact of weeds on the economy, community and environment of this State by establishing control mechanisms to:

 

(i) prevent the establishment in this State of significant new weeds;

(ii) restrict the spread in this State of existing significant weeds; and

(iii) reduce the area in this State of existing significant weeds.

 

(b) To provide for the monitoring of and reporting on the effectiveness of the management of weeds in this State.

 

The most significant change to the Act is the new weed control categories. All of the old "W" categories for noxious weeds have been changed into weed classes. Each class has a specific objective which relates to whether the weed is to be eradicated, fully and continuously suppressed and destroyed, the growth and the spread controlled, or if it is prevented from being sold, traded or knowingly distributed. The characteristics of each Class are as follows:

 

Class 1 – State Prohibited Weeds are noxious weeds that pose a potentially serious threat to primary production or the environment and are not present in the State or are present only to a limited extent.

 

Objective:       "The plant must be eradicated from the land and the land must be kept free of the plant."

 

Class 2 – Regionally Prohibited Weeds are noxious weeds that pose a potentially serious threat to primary production or the environment of a region to which the order applies and are not present in the region or are present only to a limited extent.

 

Objective:       "The plant must be eradicated from the land and the land must be kept free of the plant."

 

Class 3 – Regionally Controlled Weeds are noxious weeds that pose a serious threat to primary production or the environment of an area to which the order applies, are not widely distributed in the area and are likely to spread in the area or to another area.

 

Objective:       "The plant must be fully and continuously suppressed and destroyed."

 

Class 4 Locally Controlled Weeds are noxious weeds that pose a threat to primary production, the environment or human health, are widely distributed in an area to which the order applies and are likely to spread in the area or to another area.

 

Objective:       "The growth and spread of the plant must be controlled according to the

measures specified in a management plan published by the local control authority."

 

Class 5 – Restricted Plants are noxious weeds restricted for sale or distribution because they are likely, by their sale or the sale of their seeds or movement within the State or an area of the State, to spread in the State or outside the State.

 

Objective:      "The requirements in the Noxious Weeds Act 1993 for a notifiable weed must be complied with."

 

Discussion

 

The Class 4 weed classification provides Councils with more flexibility in specifying how some of the most pervasive and prevalent weeds are controlled in the local area. Local Councils are required to develop Management Plans for all Class 4 Noxious Weeds that specify control measures and other requirements. Class 4 Management Plans have been prepared in collaboration with the NSW Department of Primary Industries, the Sydney North Regional Weeds Committee and participating Council. These Plans are valid until 2011.

 

The wording and the control requirements set out in the Class 4 Management Plans have been wholeheartedly agreed upon and endorsed by number of Sydney councils including Hunters Hill, North Sydney, Mosman, Ku-ring-gai, Manly, Hornsby and Pittwater.  This strengthens the Management Plans demonstrating that a regional approach has been taken to use similar methods of suppression and/or eradication.

 

Attachment 1 is a list of all the Class 4 weeds in Lane Cove with a summary of the control requirements.  Attachment 2 is an example of what a Class 4 Weed Management Plan will look like. 

 

The weeds classified under each Control Class are determined by the NSW Department of Primary

Industries and published as an official Order in the NSW Government Gazette. It should be noted that the Noxious Weed List does not negate Council’s responsibility to control invasive weed species excluded from the List. Additions to the Noxious Weed List can only be sought by application to the NSW Department of Primary Industries.

 

Conclusion

 

Amendments to the Noxious Weeds Act 1993 have resulted in a small, yet significant, change to

Council’s procedures when implementing weed management and enforcing regulation.  Class 4 Management Plans clearly outline to residents and businesses their obligation under the Act what they are required to control and/or eradication. 

 

 

 

 

 

RECOMMENDATION

 

That Council adopts the Class 4 Weed Management Plan for Lane Cove, as summarised in Attachment 1.

 

 

 

 

 

 

 

Wayne Rylands

Executive Manager

Open Space and Urban Services Division

 

 

 

ATTACHMENTS:

AT‑1 View

Summary Class 4 Management Plan - Control Requirements

3 Pages

 

AT‑2 View

LCC Class4 Plan-Lantana

3 Pages

 

 

CNL020407US_10.doc

*****   End of Open Space and Urban Services Division Report No. 10   *****

 


ORDINARY COUNCIL

 

ENVIRONMENTAL SERVICES DIVISION REPORT NO. 6

 

2 APRIL 2007

 

 

 

 

Ordinary Council at the Meeting 2 April 2007

27/03/2007 to Ordinary Council

Environmental Services Division Report No. 6

Subject:           Delegated Authority Report - February 2007    

Record No:     SU1863 - 6831/07

Author(s):       Steve Fedorow 

 

 

 

During the month of February 2007 a total of  34 Development Applications were determined under delegation by staff.  In addition 7 Construction Certificates and 25 Privately Certified Construction Certificates were issued.  There was 1 Complying Development approved in February.

 

 

 

 

RECOMMENDATION

 

That the report ‘Delegated Authority Report – February 2007’ be received and noted.

 

 

 

 

 

 

Michael Mason

Executive Manager

Environmental Services Division

 

 

 

ATTACHMENTS:

AT‑1 View

List of Development Applications determined in February 2007

5 Pages

 

 

CNL020407ES_6.doc

*****   End of Environmental Services Division Report No. 6   *****

       

 


ORDINARY COUNCIL

 

2 APRIL 2007

 

 

 

 

***** END OF AGENDA *****