Lane Cove Council

 

 

 

Ordinary Council

 

MINUTES

 

DATE OF MEETING:
19 March 2007
LOCATION:
Council Chambers
TIME:
6:40PM

All minutes are subject to confirmation at a subsequent meeting and may be amended by resolution at that meeting.

 

Lane Cove Council business papers and minutes are available on Council’s website www.lanecove.nsw.gov.au


PRESENT:

 

Councillor I Longbottom (Chair), Councillor J. Hassarati, Councillor T. Lawson, Councillor A. Smith, Councillor K. Freedman, Councillor F. Teirney, Councillor W. Gaffney and Councillor R. Tudge.

 

ALSO PRESENT:

 

The General Manager, Executive Manager – Corporate Services, Executive Manager - Environmental Services,  Executive Manager – Open Space & Urban Services, Executive Manager – Human Services, Manager - Environmental Health, Director - Major Projects and Chief Executive Secretary.

 

DECLARATIONS OF INTEREST:

 

Nil.

 

OPENING OF MEETING WITH PRAYER

 

The meeting was opened with a prayer by Rev. Simon Ambler, Christian City Church.

 

The Mayor sought objections from the Gallery to Council moving into Closed Committee to consider the following items.

 

Confidential Items

 

Mayoral Minute No. 7

SUBJECT: Special Awards for Contribution and Committment to the Citizens of Lane Cove

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

 

 

Human Services Division Report No. 5

SUBJECT: 2006 Lane Cove Citizenship Awards

It is recommended that the Council close so much of the meeting to the public as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will involve the discussion of personnel matters concerning a particular individual; it further being considered that discussion of the matter in open meeting would be, on balance, contrary to public interest by reason of the foregoing.

 

 

 

  No objections were received.

 

Procedural Motion

36

RESOLVED on the motion of Councillors Teirney and Smith that Council move into Closed Committee.

 

The Mayor declared the motion carried unanimously.

 

Closed Committee of the Whole commenced.

 

Mayoral Minute No. 7

SUBJECT: Special Awards for Contribution and Committment to the Citizens of Lane Cove

 

 

And

 

Human Services Division Report No. 5

SUBJECT: 2006 Lane Cove Citizenship Awards

Were considered together.

 

 

RECOMMENDATIONS OF COUNCIL IN CLOSED COMMITTEE

 

That:-

 

1.         The list of winners of the Lane Cove 2006 Citizenship Awards and Special Awards for Contribution and Commitment to the Citizens of Lane Cove along with the list of Honourable Mentions, as recommended by the Selection Committee be endorsed and

 

2.         Plaques be made for the awards and the Common Seal of Council be affixed to all Honourable Mention Awards.

 

Open Council resumed.

 

The General Manager read the recommendations of Council in Closed Committee.

 

Mayoral Minute No. 7

SUBJECT: Special Awards for Contribution and Committment to the Citizens of Lane Cove

 

 

and

 

 

Human Services Division Report No. 5

SUBJECT: 2006 Lane Cove Citizenship Awards

 

37

RESOLVED on the motion of  Councillors Smith and Teirney that :-

 

1.         The list of winners of the Lane Cove 2006 Citizenship Awards and Special Awards for Contribution and Commitment to the Citizens of Lane Cove along with the list of Honourable Mentions, as recommended by the Selection Committee be endorsed;

             and

2.         Plaques be made for the awards and the Common Seal of Council be affixed to all Honourable Mention Awards.

 

 

The Mayor declared the motion carried unanimously.

 

SUSPENSION OF STANDING ORDERS

38

RESOLVED on the motion of Councillors Lawson and Tudge that those Standing Orders be suspended and that members of the public who wish to address Council be allowed to do so for a maximum of three minutes.

 

The Mayor declared the motion carried unanimously.

 

The following people addressed Council:-

 

Ros Noone – Community Representative on the Sustainability Committee regarding the Sustainability Levy Proposal.

 

Peter Katelaris – A voluntary bush carer regarding Open Space & Urban Services Report No 8 – Proposed Sale of Part of Unmade Section of Dunois Street, Longueville and advocating the retaining of bushland.

 

Doug Stuart – Osborne Road Lane Cove, regarding Woolworths Market Place proposal with particular regard to financial aspect.

 

Neil Forbes – Kenneth Street Longueville, regarding lifting of covenant on 83-85 Kenneth Street Longueville.

 

Philip Baxter – Longueville,  regarding Meeting House proposal and the 2nd public meeting held in February 2007.

 

Frances Vissel – Fraser Street Lane Cove, regarding the Meeting House proposal and public land.

 

Councillor Freedman vacated at chamber at 7.24pm and rejoined the meeting at 7.25pm

 

Resumption of Standing Orders

39

RESOLVED on the motion of Councillors Gaffney and Teirney that Standing Orders be Resumed.

 

The Mayor declared the motion carried unanimously.

 

CONFIRMATION OF MINUTES OF ORDINARY COUNCIL MEETING - 5 MARCH 2007

40

RESOLVED on the motion of Councillors Hassarati and Smith that Smith the minutes of the Ordinary Council meeting held on the 5 March 2007 be received and confirmed with the following amendment:-

 

“REPORT OF COMMITTEES NO.4

SUBJECT:  MINUTES OF INSPECTION COMMITTEE 3 MARCH 2007

 

A Motion was moved by Councillors Smith and Gaffney that the Minutes of the Inspection Committee held 3 March 2007 be received and noted and that the amended Application to carry out alterations and additions be approved subject to the following conditions:- . . “.

 

 

The Mayor declared the motion carried unanimously.

 

Orders Of The Day

 

Order Of The Day No. 5

SUBJECT: Council and Committee Meeting Schedule - April 2007

41

RESOLVED on the motion of Councillors Smith and Gaffney that:-

 

1.       The Council and Committee Meeting Schedule for April 2007 be adopted.

 

2.       Council conduct an Inspection Committee on 31 March 2007.

 

 

The Mayor declared the motion carried unanimously.

 

Councillor Teirney gave an apology for the Inspection Committee Meeting of 31 March 2007.

 

Notices of MOTION

 

Notice of  No. MOTION 6

SUBJECT: Extension of Exhibition of the Draft Passive Smoking Policy to 27th April 2007

42

RESOLVED on the motion of Councillors Smith and Gaffney that Council extend the exhibition period for the Draft Passive Smoking Policy to the 27th April 2007 to enable all people wishing to make a submission the opportunity to do so.

 

 

The Mayor declared the  carried unanimously.

 

ORDERS OF THE DAY

 

The Mayor informed Council of the death of Mr Charles Dobson, a long time resident of Lane Cove.

 

Councillor Teirney informed Council of the death of Ms Joan Whittaker.

 

Procedural Motion

43

RESOLVED on the motion of Councillors Teirney and Longbottom that Council write to Mr Whittaker expressing condolences on the death of his wife Joan.

 

The Mayor declared the motion carried unanimously.

 

General Managers Reports

 

General Managers Report No. 5

SUBJECT: Meeting House Redevelopment - Recommended Concept Plans

 

MOTION

 

A motion was moved by Councillors Hassarati and Smith that:-

 

1.   Council endorse Option 3A prepared by Architects Malone Campbell-Allen as its preferred design for the redevelopment of Meeting House at 23-27 Stokes Street, Lane Cove subject to:

a.   A minimum of 130 m2 of open space associated with the long day care / preschool being designed and constructed for public use outside of long day care / preschool hours;

b.   Any playground equipment affected by the development to be upgraded and/or relocated;

c.   Not more than 65 m2 of Goodlet Reserve being affected by the visible footprint of the long day care or meeting house meeting rooms;

d.   Advanced plants being incorporated in with the landscaping proposals to assist in enhancing the visual amenity when viewed from 29-31 Stokes Street;

e.   Inclusion of appropriate adaptable housing principles in at least one of the units and investigation of a possible 2nd unit being made adaptable, with the lift servicing at least one second floor unit;

f.    Interim accommodation proposals being clarified prior to or in conjunction with the lodgement of a development application;

g.   Necessary amendments be made to enable inclusion of 100m2. of outdoor play area for the playgroups associated with Meeting House, as required by ix of the design group.

 

2.   Council note that Architects Malone Campbell-Allen will prepare detailed designs and associated reports for lodgement of a development application;

 

3.   Council note that a working group with interested stakeholders will be formed and chaired by the Executive Manager Open Space and Urban Services to develop landscaping and playground equipment plans for Goodlet Reserve;

 

  1. The President of Meeting House Inc and those on the Meeting House mailing list be advised of Council’s decision.

 

  1. Before lodgement of the Development the detailed proposal be submitted to Council for consideration together with a full financial report detailing the estimated cost of the development.

 

 

 Councillor Teirney left the chamber at 7:49pm and rejoined the meeting at 7:50pm.

 

During deliberation and discussion of the motion Councillor Tudge asked the Mayor to apologise for a comment that he considered to be out of order.

 

The Mayor ruled that the comment was not out of order.

 

 Motion of DISSENT

 

A Motion of Dissent in the Mayor’s ruling was moved on a motion of Councillors Tudge and Freedman.

 

 

Upon being put to the Meeting, the motion was declared lost.

 

For the Motion were Councillors Tudge, Teirney and Freedman (Total 3).

Against the Motion were Councillors Smith, Gaffney, Hassarati, Lawson and Longbottom (Total 5).

 

The Motion moved by Councillors Hassarati and Smith regarding Meeting House Redevelopment - Recommended Concept Plans was put to the meeting:-

 

44      Upon being put to the Meeting, the motion was declared carried.

 

For the Motion were Councillors Smith, Gaffney, Hassarati, Lawson, Longbottom, Teirney and Freedman (Total 7).

Against the Motion was Councillor Tudge (Total 1).

 

Corporate Services Division Reports

 

Corporate Services Division Report No. 12

SUBJECT: Results of Public Exhibition of Draft Policy on Community Consultation

45

RESOLVED on the motion of Councillors Smith and Hassarati that:-

 

1.       The report be received and noted.

 

2.       Council adopt the Consultation Policy Process and Consultation Methods Guide dated 9 March 2007.

 

3.       Subsequent to adopting the policy Council:-

          a.            Undertake further research in relation to best practice engagement                methodologies; and

          b.            conduct a forum on Community Consultation.

 

4.       a.       Council write to the groups and persons which made submissions, advising of                  Council’s decision and including a copy of this report; and

          b.       A flyer be sent out with the next full rates instalment in July 2007, advertising                   the availability of the e-newsletter email service.

 

5.       An update on the adoption of the policy be included on Council’s website and next Community Newsletter.

 

 

 

The Mayor declared the motion carried unanimously.

 

ADJOURNMENT

 

The Mayor adjourned the meeting at 8.15pm and opened the Planning and Building Committee and the Services and Resources Committee and adjourned them.

 

RESUMPTION

 

The Council meeting resumed at 8.16pm

 

.Open Space and Urban Services Division Reports

 

Open Space and Urban Services Division Report No. 7

SUBJECT: Lane Cove Tunnel Status Report

46

RESOLVED on the motion of Councillors Hassarati and Smith that  Council:-

 

1.            Receive and note the Lane Cove Tunnel Status Report.

 

2.            Advise the Roads and Traffic Authority of NSW that it will accept responsibility for the operation and maintenance of the areas behind the kerbs of the proposed Bus Interchange, as shown on the attached drawing RG10/0020, dated 140706.

 

3.            Advise the Roads and Traffic Authority of NSW that acceptance of these areas is subject to the Council obtaining similar funding arrangements for these areas that exist with other State/Regional Road areas that Council maintains on the RTA’s behalf.

 

 

The Mayor declared the motion carried unanimously.

 

Open Space and Urban Services Division Report No. 9

SUBJECT: Lithgow Street, St Leonards - Petition

47

RESOLVED on the motion of Councillors Hassarati and Smith that Council:-

 

1.                  Receive and note the petition from the residents of Lithgow Street, between Oxley Street and River Road.

 

2.                  Liaise with North Sydney Council and the residents to address the issues in the petition and a report be submitted to Council on the outcome.

 

 

The Mayor declared the motion carried unanimously.

 

Open Space and Urban Services Division Report No. 8

SUBJECT: Proposed Sale of Part of Unmade Section of Dunois Street, Longueville.

48

RESOLVED on the motion of Councillors Hassarati and Tudge that:-

 

1.                 Council write to the land owners of 30 & 32 Lucretia Avenue advising of its’ decision not to proceed with the land sale.

 

2.                 The General Manager investigate and report on the possible widening of Dunois Street, adjacent to 30 & 32 Lucretia Avenue, and the provision of a formalised cul-de-sac at the eastern end of Dunois Street.

 

3.                 The further report to include a plan of management for the bush adjacent to 30 & 32 Lucretia Avenue.

 

 

The Mayor declared the motion carried unanimously.

 

Environmental Services Division Reports

 

Environmental Services Division Report No. 4

SUBJECT: Cities for Climate Protection - Milestone 2

49

RESOLVED on the motion of Councillors Tudge and Smith that Council:-

 

1.                  Receive and note the report.

 

2.                  Adopt a greenhouse gas reduction target of 50% below 2000/01 baseline levels for both corporate and community sectors by 2017.

 

3.                  Staff investigate/research and develop a greenhouse gas action plan designed to achieve the greenhouse gas emission reduction target.

 

 

The Mayor declared the motion carried unanimously.

 

Environmental Services Division Report No. 5

SUBJECT: Proposed Application for a Sustainability Levy

 

MOTION

 

A motion was moved by Councillors Smith and Tudge that having regard to Lane Cove’s commitment to sustainability, demonstrated by its adoption of a 10 year strategic Sustainability Action Plan and the limited opportunities available to Council to fund such actions, Council:-

 

1.             Receive and note the report;

 

2.             Advise the Minister for Local Government, of Council’s intention to apply under s508(2) of the Local Government Act 1993 to implement a 6% special variation on all rateable properties subject to community consultation; and

 

3.             Proceed with the community consultation as outlined in the report.

 

Suspension of Standing Orders

50

RESOLVED on the motion of Councillors Freedman and Teirney that Standing Orders be suspended to permit Ros Noone to address Council regarding a proposal to apply for a Sustainability Levy.

 

The Mayor declared the motion carried unanimously.

 

Ros Noone addressed Council.

 

 Resumption of Standing Orders

51

RESOLVED on the motion of Councillors Teirney and Hassarati that Standing Orders be resumed.

 

The Mayor declared the motion carried unanimously.

 

52      Upon being put to the Meeting the Mayor declared the motion regarding Proposed Application for a Sustainability Levy carried unanimously.

 

Human Services Division Reports

 

Human Services Division Report No. 4

SUBJECT: Disability Discrimination Act (DDA) Action Plan (DDAAP)

53

RESOLVED on the motion of Councillors Smith and Teirney that:-

 

1.       Council resolve to adopt the document ‘Influencing and achieving access for all: Lane           Cove           Council’s Disability Discrimination act Action Plan 2007-2012’ as amended.

 

2.       All relevant stakeholders be informed of Council’s adoption of the Plan and be urged      to support its implementation.

 

3.       Council place the ‘Influencing and achieving access for all: Lane Cove Council’s    Disability Discrimination act Action Plan 2007-2012’ on its website.

 

4.       In line with the process followed with other Council Plans, that it be printed and made available to all interested stakeholders and community members via hard copy and in alternate formats.

 

5.       Council write to the Human Rights and Equal Opportunity Commission (HREOC)           lodging the Plan with the Disability Discrimination Commissioner.

 

 

The Mayor declared the motion carried unanimously.

  

QUESTIONS WITHOUT NOTICE

 

Councillor Freedman asked the following Question Without Notice:

 

Could the General Manager please advise why the draft LEP  in relation to the specific covenant affecting 83-85 Kenneth Street Longueville was not put on public exhibition and why the 18 or so landowners who have the benefit of the covenant were not given notice of this specific draft LEP amendment?

 

CLOSE

 

The meeting closed at 8:33pm.

 

Confirmed at the Ordinary Council Meeting of 2nd April 2007, at which meeting the signature herein is subscribed.

 

 

MAYOR

 

 

********* END OF MINUTES *********

 

MEETING FILE REF:  Document2